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February 27, 2018

Workforce management is an extremely vital component of business management for most organizations. But still, many consider workforce management software as an extra cost rather than a business critical tool. This useful software can help you accomplish a lot of things, but most importantly, it helps you manage compliance smoothly, control costs effectively and provide employee benefits properly.

Workforce management is a viable and effective method or tool to manage all your internal processes. As workforce management falls under the broader umbrella of human resource management, you should select a provider who can offer you an Human Resource Management Software (HRMS) that has a robust integrated workforce, performance and payroll management functions.

To put in simple words, the objective of workforce management is finding, training and utilizing the right talents for the right roles at the right time. Effective management of your employees require efficient processes, procedures and technology, therefore, choosing the right workforce management software or system is crucial for your organization once you decide to implement.

Benefits of Workforce Management System

Workforce management software is absolutely essential for your business if you want to get more done in less time. There are many great benefits that this technology can bring to your business.

Improves Operational Efficiency

This is one of the main reasons you should use workforce management software. It helps you get more done in less time by helping your employees make the most of their time and energy.

Saves Time

The best thing about WFM is that it helps you save time in many tedious tasks that your employees perform. For example tasks such as creating schedules, processing payroll, etc., can be automated to save time and reduce or eliminate errors.

Improves Employee Performance

With workforce management software you can set goals for your employees, track progress and evaluate their performance from a single dashboard. Remember that use of ease should be one of the main features of the platform that you use for employee performance management.

Supports Informed Decisions

The analytic function of the software helps managers make informed decisions about their team members and provides important insights into tasks, projects and work progress.

Improves Communication

A smooth flow of communication channels is one of the keys of managing an efficient workforce. Workforce management software allows managers and employees to communicate easily, swiftly and clearly in real time, thus helping schedule leaves, work delegation and shift changes accordingly.

Go Paperless

Those days are gone when HR, payroll and administration meant tons of paperwork and endless hours of manual work. Payroll processing, time scheduling and management, benefits administration and other HR functions can be fully automated, digitized and expedited with the workforce management software.

Now, if you have made the decision that you need a workforce management software, remember to go for one which is web-based or cloud based. It will save your business a lot of time, money and resources wasted on using your own server space, maintenance and security. Also, find out if your workforce management software can be used as an app on your mobile phone for easy access on the go.

Make Workplace Easy with Workforce Management Software

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By HR-One Team
December 18, 2017

According to a news report, the ability to work flexibly is the number one priority for job seekers across the globe. Nearly 40 per cent global candidates rate ‘schedule flexibility’ as one of the top three factors in making career decisions, as per the findings.

With the workforce comprising all age groups, time has come to think deeply about giving flexibility to employees. Such plans are usually created for senior level in certain organizations, but companies need to evaluate to extend the benefits of flexibility at all levels. Today, employees want to know the companies they work for are being valued upon. They don’t want to work chained to their desks or forced to do work extra hours. And, they expect more trust and workplace security and flexibility in return.

Yet packed to-do lists and arduous commutes make few employees believe that their organization is not concerned with their social, physical, personal and emotional welfare. This is a significant issue that is prevailing and should be addressed soon.

Offering more flexibility is one of the best ways to help employees reach work-life balance. However, some may believe that flexible working is akin to allowing employees to do their job from home, it’s really about trusting employees and empowering them to do, how, when and where they work.

Making Workplace Flexibility a Reality-INFOGRAPHIC

If you’re planning to offer flexible working options to your employees, here are a few tips which you can keep on handy:

Flexibility on the basis of work style and preferences

Flexible work arrangements may vary and come in various forms. For example, companies can set different work-from-home arrangements and guidelines. Or, they can develop and create more flexible work arrangements as per the individual work styles and preferences. Flexible work can also scale in a multiple ways. Like, you can test your initiative in one department, then switch to others if it’s successful; or you can do a company-wide rollout from the beginning.

Get your leaders on board

The most important step to instill a flexible work environment is to get leaders and managers on the same page. To foster a great working environment, both leaders and managers should trust their employees and maintain open and frequent communication, irrespective of their location and how their employees work.

Communicating clear goals and requirements

There must be a clear communication of goals and requirements. By keeping a track of goals and requirements, leaders can rest assured that all critical tasks are completed, no matter where employees are working.  By this, leaders can also measure productivity, track  day-to-day tasks and requirements, and rate employees’ overall performance, once these flexible options are rolled out.

Give employees the right platform 

Give employees access to the right tools and platform such as self service HRMS. The module that indicates your personal stats like leave balance, attendance, performance, attendance correction, expense claims, investment declaration and more. Within this platform, employees should be able to access everything they need to know and avoid any hassle of communicating and approaching the concerned team frequently.

Instilling a culture where managers and employees are equally flexible across the board can help us move forward towards a future of work . And, as employees feel the autonomy, trust and care shown by their managers, employees will feel they are integral to the organization and they have the freedom to give their best to organization growth and success.

Making Workplace Flexibility a Reality

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By HR-One Team
August 31, 2017

Employees are seeking a work environment that can give them a great work experience balancing both their personal aspirations and professional life. To meet this expectation, there are systems that can help attract, retain and motivate your employees. As we know, employees are our most valuable assets and to make them happy, it is crucial that HR teams be equipped with the best tools to perform to their best. To meet this requirement, an HRMS may be helpful to revolutionize a workplace. A well deployed HRMS renders higher speed of retrieval and processing of data. It also eliminates duplication of efforts leading to great workplace satisfaction.

Let us quickly find out what all benefits a HR system can provide to the most valuable assets of your company.

Safe, Secure and Accessible Database

Storing information in an HR system can greatly improve efficiency in recording and finding information. This can give substantial benefit for companies who are managing a large number of workforce. In addition to being able to store or retrieve information in seconds, data can be analyzed for strategic purpose whenever an employee or HR needs,

Continuous Track on Performances

Gone are the days when employees have to rely solely on their yearly appraisals. Now, employees are smarter and are looking for a great tool that can help them track their performance related information on a continual basis. This also helps reporting managers to easily access and update the information that can be used at the time of performance appraisals.

 Acts Like a Personal Administrator

You can use an HRMS software like a personal administrator where you can keep your personal information in a place. These may include name, marital status, spouse name, anniversary date, date of birth, and the date of joining. It also carries further details like educational background, name and address of next kin and other relevant details.

Leave Tracking Made Easy

Bid adieu to all confusions regarding leave histories as it will help you maintain and track the past leave history easily.    This will not only ease the work of management, but also provide great visibility to employees.  As an employee, you will be able to track how many leaves are pending and how many have left. Leave management is crucial in any organizations and it reduces the chances of complexity, malpractice or oversight in calculating salary for each employee.

Clear Vision on Company Policies

Employees will not have to pursue an HR candidate for each and every query as they have an access to all company policies. Further, they can easily dig out the relevant information with a simple click and find a list of public and restricted holidays. This saves time and efforts of both employers and employees!

Self-Service Apps

Employees are looking for apps that can help them save time and efforts of sending emails back and forth. A HRMS software works best by allowing an employee view and update their information seamlessly. Plus, it empowers an employee to communicate hassle-free with their peers, IT team, Admin team and HR professionals.

Adoption of such tools will become more critical as new generations start expecting more from their employers. So, switching to an HRMS System which can ease the task of the workforce from the top-bottom is worthwhile. Instead of investing in disparate automated systems, employers must evaluate a robust, secure and scalable software that can make a real difference in employee satisfaction.

Revolutionize Your Workplace: Evaluate an HRMS Software

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By HR-One Team
July 19, 2017

Gender equality is very important and can only be achieved when people across the organization gets access and enjoy the same resources, opportunities, rewards, regardless of gender. It is essential for the workplace to not just include women but also go above and beyond towards being sensitive to their needs.

Here are few points that one should keep in mind to create a better workplace for women employees.

Work-Life Balance

Make sure that you help women employees balance their home and personal life with the pressure of the workplace. To bring better work-life balance, it will be appreciated if you introduce benefits, such as work-from-home and part-time work options for women employees.

Empower Leadership

Leadership is an inbuilt quality in women. You can see the live example of how women lead household chores, as if they are born to handle it perfectly. It is very essential that the senior management should start recognizing women’s talent and grant them equal opportunities to grow in leadership roles.

Fair Credit

Women have a habit to downplay their accomplishments. In addition to that, male employees have a habit to parade their work openly and celebrate their victory at work. It will be really good, if a fair credit is given to all the deserving female employees so that they are motivated towards making their organization successful.

Assign Mentorship Programs

There are not enough women in senior management to mentor all newbies and existing employees. Companies should promote programs where they assign mentorship projects to senior female employees to showcase as well as share their capabilities and experiences with other employees.

Equal Opportunities for Both

To make female workers strong, it is necessary that they should be treated as equal as men. For example, they should be given same targets and goals as their male counterparts. It will make them more stronger and give them a chance to prove that they not behind anyone in doing any kind of work.

Conclusion

Do not underestimate the power of working women! If given a chance, these women can do anything to make an organization successful. Warren Buffet once admitted that his success could be partially attributed to the fact that he was competing with only half the population, i.e., only men! It cannot be denied that women are breaking through the glass ceiling in various spheres in the last few decades. To say that there is parity would be a gross overstatement. There is much to be done before we can achieve such a balance! A better workplace will definitely contribute towards bringing that balance.

How a better workplace can be created for women employees?

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By HR-One Team
January 2, 2017

Every year comes with a new promise, new hopes and some changes! The workplace trends indicate changes that are based on surveys, having conversations with human resource executives and employees, involving consultant companies, etc.

Looking ahead to 2017, following are the top workplace trends that will impact how companies involve their candidates and try to structure their workforce.

Improved candidate experience

Companies are conducting interviews of several thousand candidates every year.  Bad candidate experience can also lower the brand image of the company affecting sales. If nothing else, bad word of mouth reduces the talent pool. In 2017, HR departments need to work on improving transparency and communication on the selection process.

Increased ratio of Freelancers

In today’s world, the turnaround time to start and finish a project of any kind has reduced over the years. Add the rapidly changing and evolving technologies to this mix and you will realize why companies are increasingly hiring freelancers who fulfill immediate specialist needs. Yes, in 2017, HR will need to focus on how to handle a larger chunk of their workforce as freelancers and how to manage the blend and harmony between them and the employees.

Improved employee retention

Employee experience and healthy retention programs are also important factors for any organization’s success. These are HR’s top issues, which affects the productivity of the company. In order to enhance experience and retain its employees, companies should invest in trainings, improving workspace, and introducing more reward programs.

Performance Reviews that are far more frequent

As an employee, you always want to get a feedback about what you are doing good and what you can do better. Getting it frequently means you can actually work on improving rather than waiting a whole year and just have it used as a measure for deciding revisions to compensation packages. Millennials and Gen Z don’t have the patience to wait for a year. They might just switch over to an organization that is more responsive. HR, across organizations need to establish and initiate the process of sharing employee feedback continuously.

Attract top talent through creative benefits packages

Currently, fair compensation is the most important for all employees. Besides, regular pay the other important employee benefits are healthcare coverage and work flexibility. To lower these costs and avoid flexible working hours where employees start job hunting, companies are introducing some new benefits, such as education and student loans, wellness programs, discounted gym membership, etc.

Introducing casual office attire and workplace culture

The year 2017 is going to be more the year of casual dressing as compare to the year 2016. When employers think about their employees’ well-being, the comfort level gets the priority.

Conclusion

2017 is going to be an important year when Gen Z starts creating an impact on the workplace with their feedback. They will also shape the workplace culture as did the millennials when they started. Above trends should be on any HR’s top list of priorities in 2017.

Workplace trends to watch out for in 2017

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By HR-One Team
December 16, 2016

Workplace stress has always remained a topic of debate. An uneasy topic of debate actually, because though most managers understand its downsides, they don’t do anything about it for another reason, which we’re going to discuss here shortly. As a result of this ignorance, the condition of workplace stress remains alarming in most corporations. Recently a study done by TimesJobs revealed some very concerning things about stress at workplaces, which are given below:

  1. 90% employees say that they want to take part in corporate stress management programs;
  2. However, 80% also said that no such programs are available in their corporations;
  3. And finally, due to lack of such programs, 60% are so fed up with their jobs that they want to quit.

In a nutshell, this study says that most employees are stressed out at workplaces, and at least 60% of them are so stressed out that they want to quit their jobs. They want to take part in stress management programs, but unfortunately, there’re none of them in most companies.

But there’s one more nugget of wisdom in this study: the situation is particularly bad in small organizations.  50% employees of small organizations said that they were stressed out in their work life, while 30% employees of large enterprises said so. In short, they’re small business who suffer the most from this situation.

Now, if you’re a small business, this study should be an eye opener to you. However, there’s a reason managers choose not to cure this thing. That is because stress can also help in boosting productivity. And this is true actually – limited stress can not only stimulate the focus, but also creativity and productivity. However, there’s a line between that limited and excessive stress that must be known by the managers. Not knowing that line can be very costly.

Now, all of this leaves us with these questions:

  • Where’s that line between limited and excessive stress, and:
  • How do we know when we’re crossing that line and our employees are becoming stressed out?

Well, the only way to know that is by working with your employees on stress management programs. The good news is that as this TimesJobs study revealed, most employees are willing to work with their employers on such programs so you won’t have much problem in implementing them. With employees in such a supporting mood, you should not waste this opportunity and implement stress management programs in your organization as soon as possible.

Your Employees Want to Leave: New Study Reveals Concerning Findings About Workplace Stress

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By HR-One Team
December 2, 2016

With the rapid changes in technology, the future workplace would look quite different from today’s office spaces. Technology has a capability to change everything, be it hiring processes or sharing knowledge with employees.

Here are few examples of the new or upcoming technologies that can be beneficial to HR maximizing productivity and competency.

Data Analysis Skill-Sets

By 2021, the demand for data analysis skill-sets will increase. At present, nearly 53 percent of HR departments use big data to help make strategic decisions, such as sourcing, recruitment, employee retention, talent management, etc. It has become very important to hire HR professionals having the knowledge of data analysis. Data analysis can be useful in workforce analytics, which is derived from the HR database of employees. The data helps in calculating ratios and trends that further assist in coming to a conclusion for the betterment of the organization than the cold numbers themselves.

Cloud-Based Systems

Gone are the days, when HR departments used to rely on legacy HR software to achieve the desired results. These days, many HR representatives are eager to learn more about cloud-based systems. The cloud-based systems help HR departments in automating their tasks, such as onboarding, Paid-Time Off (PTO), and employee records. It will help them in easing out the manual task, such as recruitment, organizing trainings, performance management, and employee engagement.

Business Intelligence (BI)

The most common aim of BI and HR is to fully utilize and organize available resources. In HR, it involves selecting the best personnel from a large group of candidates and then ensuring they are focused, motivated, and productive. Similarly, BI tries to identify the most relevant and useful data and then transform it to achieve the desired results.

But, how to utilize BI within HR? HR is sensitive towards sharing confidential data. Sometimes it is difficult to get access even at managerial level. Thankfully, BI solutions overcome the issues of flexible security levels. BI is being able to tailor access to sensitive data and helping the HR department to get knowledge of future personnel trends. These results will help the HR to draw, stimulate, and retain the best candidates in the organization.

Some of the main potential benefits of adopting BI throughout the HR department would be analyze HR success, analyze leaves, etc.

Conclusion

Digital world of work will change the way an HR department manages its tasks. Using latest technologies will help them to boost up their morals and align people in the organization for more productive and efficient results.

HR Technologies that define the workplace of future

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By HR-One Team
November 23, 2016

A great organization will always have a strong culture that unites and educates people. The organization’s culture and values are lifelines that play a tremendous role in its success.

It is important to recognize the importance of workplace culture for business success, performance, and sustainability.

A commendable HR would always like to have a wok culture in an organization that influences various factors, such as job satisfaction, trust, commitment, and overall relationship quality. But what kind of culture should the organization have to achieve all these factors and be successful in business as well? Let’s deep dive!

Culture of Learning

Do you have a true learning culture in your workplace? It does not mean sitting in a conference room and attending some 2 hours training, which you forget the moment you step out of the room. Instead, it relates to the training, where employees learn while working and contributing towards the success of the organization. You can achieve this mission by encouraging employees to increase their knowledge, develop their skills, and enhance their performance on regular basis.

Culture of Transparency

HR managers should motivate their employees to freely share their opinions, ideas, worries, or even criticism.

Culture of Integrity and Trust

For the success of the business, HR managers should believe in moral values, such as honesty, integrity, and trust and emphasize these values among the employees.

Culture of Supportiveness

HR managers should ensure that employees are treated as individuals and supported by the organization.

Culture of Innovation

The culture of innovation can be considered as one of the top-most agendas of any organization. Build an innovation culture, where employees are encouraged to think out of the box.

Culture of Sharing and Learning

Continuous learning and sharing process uplifts an individual as an employee and as a person. Further, it opens opportunities for an organization’s success in terms of increased efficiency, productivity, and profit. This further boosts employee’s satisfactions.

Building Workplace Culture: Tips Every HR Should Follow

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By HR-One Team
October 20, 2016

Yes, it’s that time of the year again! There is festivity and excitement all around, so why leave your work place out? Here are some sparkling Diwali celebration ideas to light up your office mood!

Deck it up: Diwali is all about lights and brightness, so deck up your office space with all things red and yellow. Traditional diyas, sparkling lights, and a grand rangoli would be a great facelift for otherwise, dull office corners.

If you want to do things differently, consider decorating workspaces with bright dupattas and Rajasthani hangings to give it a traditional feel. If your folks love spunk, add jazzy party gears like super-size goggles, party poppers, and some cut outs of crackers and sweets.

Place colorful candles and small danglers at each workstation to give them a bright, festive look.

colorful candles

Diwali Delicacies:  No Indian festival is complete without food. So how about a week long Diwali Special Food Fiesta at work? Provide traditional food from different regions in the cafeteria all through the week and see how the excitement soars up! To make it even more interactive, you can ask employees to volunteer and set up food stalls for their peers. Award the “best-selling” dish and voila, you would have all happy smiles and (tummies) at your workplace. To do the team building bit, you can also ask different teams to come up with a Diwali special menu every day and then award the best team.

 On the gala day, add some touch of tradition to the food. From menu to serving, make sure that everything celebrates the spirit of Diwali. From using ethnic table covers in cafeteria to adding meetha paan, you can play on with the menu to make the Diwali gala at your office a memorable one!

Meetha Paan

Team Activities:  The main purpose behind office celebrations is to break ice and being people together. You can organize different activities on Diwali to make people interact with each other. Traditional attire is a must on Diwali. Make sure your employees dress their best. Make them do an impromptu ramp walk and give out exciting prizes to some of the best dressed ones.

Set up a “Family wali Diwali” board and ask your employees to stick pictures of Diwali celebrations with their family on it. Award the best pics.  You can also conduct quick 10 min rangoli and bay decoration competitions for your teams. Bring on some great music and your Diwali gala would be a super hit!

Team Activities

Bright decore, good food and some interesting games make up for a perfect Diwali celebration recipe. You can mix and match these three per your office rules and make the best of this occasion. Do share with us your Diwali celebration ideas and pics. Here’s wishing all of you a happy and prosperous Diwali!

Sparkling Ideas for Diwali Celebrations at Work

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By HR-One Team
October 10, 2016

Over the years we have imbibed the learnings from Ramayana in different aspects of life. Workplace culture is not different. Here are 3 simple lessons that you could learn from the life of Ravana that set examples of how (and how not) you should manage your people.

Leadership: Even if you have the best of the resources in terms of people and technology, but do not manage them well, failure is guaranteed. Ravana had a lavishing empire, best of men and ammunition, but still lost the war. Why? He operated on assumptions, did not pay heed to his best men’s advice and went on with the rampage that eventually cost him his life. Leaders should be humble, analytical and should learn from their short-comings. Being technically talented does not guarantee success, one needs to be humble, accommodative and inspiring.

People Management: People keep switching workplaces – this will not change. However, you can make your best people stay with you longer if you nurture them well and value their contribution. Take Vibhishan for example. He was the dearest brother, yet left Ravana and eventually lead to his death too. What made this leave? What makes people leave your organization? An HR should always analyze the undercurrents. Do your best people get the attention they need? Are there enough opportunities for people to grow? Keep a tab on these things and your best people would linger on for longer.

 Decision Making: At a closer scrutiny of Ravana’s life, one finds that he was an abrupt decision maker. He kept on sending his best people to war, one after the another, but never really analyzed why they lost. Moreover, their defeat did not deter him from setting up more people for the same failure. The same applies to your workplace too. Just eyeing the goal will not help you get there. For the success of each project, you must assess your people, efforts, time and milestones. Analyzing strategies time to time, and implementing necessary changes ensures that you get to your goal in the right way.

There are great lessons that one can learn from mythology about managing people and workplaces. Reminding ourselves of these lessons and following them will ensure that we continue to make our workplaces better, year on year.

Wishing you all a very happy festive season.

3 Workplace Lessons from the life of Ravana

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By HR-One Team
October 7, 2016

The future HR needs to be bold and move away from the operational role. They need to be the agent of change that can reform future workplaces. But, what is that most critical skill that can bring a change at workplace?

We recently conducted a #HRChat of Twitter and threw this question to our HR twitterati. We were swarmed with many interesting and inspiring responses. Here is a quick summary of what the HR influencers think:

  • Lead by the front: Being proactive and predictive is what the HRs need. The need of the hour is to move away from following mechanical instructions to being bold and responsive.

lead-by-the-front

  • High on emotions: EQ or Emotional Quotient is what the HRs would need to be the successful agents of change.

high-on-emotions

  • Culture Builder: HRs would need to be the drivers of work cultures. This is one skill that will also determine their strength as a successful people’s manager. If you can build and drive a conducive and transparent work culture, half the battle is won!

culture-builder

  • Make the business meet the culture: Be able to develop HR strategies and work culture that are in sync with the business objectives would play a great role in making workplaces better. Be the perfect business partner and people’s champ in one go!

make-the-business-1

make-the-business-2

  • Collaborator: HRs can no longer afford to be passive. They must enable clear communication and collaboration across different functions. This will help people across departments to connect with each other as well as with the organization.

collborator

#HRChat: What is the most critical HR skill that can bring about a change at workplace?

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By HR-One Team
September 5, 2016

In the present day workplaces, employee engagement has a direct impact on productivity. The more engaged an employee is with the company, more likely they are to be sincere and dedicated towards their work. Therefore, employee engagement has become a critical activity for the HRs. But should the buck stop there?

If you really want to make your employees productive, HRs need to go beyond employee engagement. You have to inspire the employees too. A study by Bain and Co. revealed that inspired employees are 125% more productive than satisfied employees and 56% more productive than engaged employees.

So how do we make our employees “truly inspired”?

Connect the dots: Each individual has aspirations and goals. If you can connect their goals to the mission of your organization, and celebrate their milestones, employees will feel inspired to do more, achieve more.

The Basic Needs: The report by Eric Garton and Michael C. Mankins, defines a pyramid of employee needs. Basic employee needs like safety, job security, recognition are the foundation layers of this pyramid. To transition your employees into inspired folks, HRs and the management need to ensure that the fundamental needs are taken care of. Once this is done, the employees would be satisfied and would rapidly move to being engaged and then inspired.

Engagement Footprint: Elements of employee engagement, as defined in the report, talk about empowerment of employees. Enable your employees do more strategic work, give them opportunities to learn and acknowledge their impact on the organizational growth.  No employee wants to be stuck in the same monotonous task on a daily basis. If they get good chances to learn and grow their roles, they will be more engaged with their work and the organization.

Take them to inspiration: Inspiration is the crux of success, not just in office, but in everyday life. If we do not feel inspired to achieve something, we will never move in that direction. Give individual attention, maintain transparency, give ownership, and let them take decisions. Making real success stories about employees who are doing well, will inspire them and others to do even better.

Everyone faces obstacles, but if your employees are engaged and inspired, they will find a way around it!

Engaging your employees is great, but should the HRs stop there?

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By HR-One Team