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Attendance Management System

Efficiently Track Employee Absences with Attendance Management Systems

Employee absenteeism is a significant problem for most organizations. In 2017, the Department of Labour (DOL) estimated that 5 percent of an employer’s workforce is absent on any given day. The high price of absenteeism affects organisations even more when lost productivity, morale and temporary labour costs are considered. This makes management and maintenance of employee time and attendance records crucial to an organization. An inefficient and poorly executed attendance management system can become a bottleneck for organisational productivity.

Traditional, manual attendance systems that were tasked with manual data entry are inefficient and prone to errors, they also add significantly to the employee workload. All this has changed with the modern attendance system that automates major processes and saves your organization time and money. Let’s look at some significant factors that make the modern attendance system a must have for your organisation.

Automatic Shift Management

Your organisation can easily create and manage shifts of employees. It gives you the functionality to assign separate shifts for different employees based on departments, employee types, and multiple office locations. In addition, each employee can decide how much time they want to spend at work and at what part of the day. This can improve employee morale drastically and result in higher productivity; especially if your organization has employees who are parents or students.

Keep track of working hours

Most HR management software comes equipped with Timesheet Management System which offers complete Timesheet capabilities required for keeping track of project hours and out of office instance. Moreover, it gives complete freedom for employees to apply for leaves or work from home from the software interface.

Flexibility to work from home

Addressing the concerns of growing absenteeism, organisations today give their employees an option to work from home, if and when the need arises. This is especially significant if you consider the nature of work and modern-day connected work environments. This may also be true for employees working out of remote locations. The integrated HR software, allows your employees to easily log attendance from any location.

Seamless integrations with biometric

The biometric device can be seamlessly integrated with the online cloud based attendance system which will give organisation real-time information about employee clock in and out times.

Keeping track of accurate, well-organized records of employee attendance data is important for the accurate evaluation of their performance. This will not only see that the company is getting the most out of each and every employee, but also help make accurate decisions in rewarding deserving employees. For companies looking to keep up with the times and migrate to a modern attendance system, the best news is that can be easily integrated with existing IT systems. Check out HR One which gives you the power of accurate employee attendance.

How is Your Business Tracking Attendance?

When a business is growing and expanding, it needs to keep a watch when employees come in and go. Almost every organization’s journey from a SME to large organization speaks similar story. Administration of employee attendance requires several mundane tasks to be completed and loads of paperwork to deal with. So, there requires a discipline in the way an organization operates and log attendance.

The modern-day workforce is dispersed as many would be working out of remote locations and   availing flexi-working arrangements. In such a complex business environment, how can a company keep a check which attendance tracking mechanism is the best? In this scenario, poor attendance can mean loss of productivity, loss of potential opportunity, all of which affect a company’s bottom line. So, whether you are using manual systems (pen-paper, spreadsheets), basic biometric systems, web-based LMS, or card reader (magentic/bar-code) automating the entire workforce management process is critical in managing data better and derive useful insights from it.

There are several attendance tracking software available for this purpose. HR-One HRMS is one such solution that automates your complete HR processes and is available on the cloud, ready to deploy.

The attendance tracking software also empowers employees to mark and correct their attendance, without the need of any hardware based time-tracking devices. However, to prevent any misuse, you can allow attendance to be marked only with a specific login IP address for each employee.

Reduce the reliance on HR team

The attendance tracking software enables employees to access their information as per their ease or through their smart devices which reduces dependency on the HR Department and results in employee empowerment and satisfied employees.

Further, employee self-service system lends a lot of clarity both to the employee and to the HR team as there is a less confusion and conflict. Since the rules are clearly stated, there would be specific details to prevailing deductions taken for a particular day, if any.

Easily Integrated

Most attendance tracking software works seamlessly with any kind of hardware like biometric device (fingerprint or facial canner), smart cards etc.  The integration is seamless, effortless and quick. It brings about a huge change and a difference in the way you log attendance.

HR can focus on more strategic tasks

This software solution enables HR to focus more on strategic policies and planning when manual and regular work gets automated such as attendance, leave (vacation), restricted holidays, and payroll etc.  The results are smarter system that gives a precise picture of employee attendance.

Managing the millennial workforce is never easy.  HR-One attendance tracking software goes a long way in easing HR’s burden of manual processes and heaps of paperwork. It  can also be used to capture shift timings and update data from anywhere and anytime.