Tag Archives: System

What employees want from HR systems?

Employees are seeking a work environment that can provide a great work experience to them. Companies find it increasingly difficult to hire great talent. To meet the expectation of the employees, HR has to innovate and make use of tools, such as HR-One that can help attract, retain, and motivate the employees.

Employees are the most valuable assets of the company and to make them more productive, it is very important that the HR teams have tools ensuring best employees are able to perform to their full potential. To meet this requirement, an effective HR System should have the following features:

Self-service apps: Employees are looking for apps that can help them saving time of sending emails back and forth. In other words, employees’ self-service, that allows them to view and update their information, communicate easily with their peers and HR professionals, and are able to view schedule information.

Continuous updates on performances: Gone are the days when employees use to wait for their yearly appraisals. Now employees have become smart and are looking for tools that can help them update their performance related information on continual basis. Further, managers can easily update this information into the system that can be used during performance discussions.

Idea generation tools: To fulfill their aspirations of making a difference employees need tools and mechanisms to facilitate direct contribution towards the growth of their organization. An HR System that can help them contribute their two cents would be a wow idea. It will help employees to get recognition and rewards for their valuable contribution as well as create growth opportunities for the organization.

Conclusion

If employees get all the above-mentioned features in the HR System then sky is the limit to transform HR from an administrative focus to an engaging and strategy focus, where the entire workforce from the top-bottom are contributing towards the success of the organization. Adoption of such tools and systems will become even more critical in the coming years as new generations of employees start working. Even today, the generation X wants everything immediately and wants the ability and platform to make a difference.

A Quick Guide: How to Buy a Performance Management System?

Performance management is very crucial for any businesses to survive in the marketplace and be successful amongst its competitors. It helps companies in identifying, recognizing, retaining, and rewarding the top performers to achieve sustainable growth.

To gain more and as per the latest trend, many companies are replacing their traditional annual performance review with frequent periodic reviews and feedbacks. Slowly and steadily these companies are trying to change or upgrade their performance review systems with new ways.

Selecting a good performance management system itself is a challenge. How you should start looking for an automated or digitized version for your performance management process? Following are some tips that you can consider prior to opting for a performance management system.

Involve all stakeholders to gather requirements

It is very important for you to define and document what all you are looking from a new performance management system after digitization and automation. And, to achieve this goal you should include all stakeholders involved in the process, like workers, bosses, customers, etc. What are the advantages and disadvantages of the current system and what are they expecting from the new system.

After gathering all the requirements, you should design your own performance management system. It is important because when you buy software without having any knowledge about the requirements, you are definitely going to set yourself up for failure.

Human resource data and analytics

Being a central process, the performance management process consists of abundance of data about each and every employee. This data is generated at frequent intervals that can be daily, monthly or yearly. The prospective solutions should help you to not only record this data but analyze it in an effective and efficient manner.

There are other factors also to be considered, such as capabilities of adding additional data sources from any third-party application. It should be compatible as well as easily integrated with these applications (like hiring process).

Intuitive and user-friendly system

It is very critical to understand that whether the provided solution is providing a greater experience to the prospective users.

You should involve as many stakeholders as possible to understand user experience requirements at the time of defining the solution. Involving them since beginning so that it can release pressure when the system is ready for usage can be very beneficial.

The most crucial part is to study how the performance management system is going to seamlessly interact with other existing as well as prospective systems.

Challenges you might face at the time of selecting the tool

After going through the above-mentioned points, you must have understood that there is a significant amount of work to be done internally before you digitize any process in general and in particular.

There are a lot of products (on premise HRMS software as well as cloud based HRMS software) in the market and selecting a right one is crucial to your success. To make a right choice, you should ask the following questions to yourselves.

  • What is the basic necessity to the buy software?
  • How the new solution can help me in bridging up the gap between my current and new system?
  • Which solution is best suited for my business and organization size?
  • Whether the new solution is seamlessly appropriate for my current process? Or, if there is any need to update my processes to meet the requirement?

Conclusion

You should try to evaluate the various Web-based HRMS as well as cloud-based HRMS software that are available in the market based on your company process and culture. Selecting a vendor (local or global) is also one of the factors that you should keep in mind prior to buying software.

Talented business leaders or HR personnel will always clearly state their expectations from the new system, evaluate the available solutions as per their requirements, and then select a tool matching all the points described in their checklist to be successful in the market.

Is your leave and attendance management system from the Dinosaur Age?

Employee – “I need to take a leave tomorrow for some personal work. But prior to this, I need to inform my manager for that. I will inform him in the evening after finishing my today’s work. And in the evening… oh I forgot to inform my manager or even write an email to him… this is really tedious job to inform him personally every time I need any leave for myself.”

Manager – “I need to approve so many leave requests that are waiting in my mailbox. And, I need to keep track of it who all are going for the leave. Oh God, what if there is some system that can help me in tracking all this information, which I can get glimpse of at end of my business day? “

These types of situations occur in every industry, where time and attendance rule may vary as per the organization’s need. It is a tedious work and consumes lot of time and energy.

Is it possible to automate the entire process of time, attendance and leave and make it ubiquitous for your employees to access?

Benefits of a Time Office Management Software

  • Improvise time-tracking, shift scheduling & reporting for all employees in the vertical.
  • Manages your employees’ check-in, check-out, as well as total number of hours they have contributed in a week for the betterment of the organization.
  • Automatically calculates each entry and exit of your employees to calculate the total number of hours worked during the week.

Introducing HR-One…

HR-One Time module comes with a completely self-driven approach that:

  • Allows you to access the time module anytime, anywhere, through desktops, online, and even your mobiles.
  • Provides three dashboards to update employees about their organization, track their attendance and salary; and lastly a planner to plan their tasks.
  • Facilitates single click access to apply or approve request, such as leaves, attendance, new hiring, travel request, expenses, etc.
  • Enables managers to view their team members and can raise request on behalf of them.
  • Permits you to define leaves types, company holidays, applying for and assigning of leaves for the employees of the organization.

Conclusion

With so much use of technology in all aspects of business, there is no reason the leave and attendance management system of your office needs to be archaic and outdated. Use software like HR-One that helps make it easily accessible and real time.

How to check the efficiency of your performance management system

Performance management (PM) includes activities which ensure that goals are consistently being met in an effective and efficient manner. According to the Wikipedia, “Performance management can focus on the performance of an organization, a department, employee, or even the processes to build a product or service, as well as many other areas.”

A performance management system has 3 key pillars:

  1. Goals – that an organization sets for itself and cascades it down to department and individual levels
  2. Employees – those who perform to meet those goals
  3. Rewards and recognition – tools to motivate employees towards meeting the goals

Performance Management Systems are used to measure employee / department performance towards obtaining those goals resulting in rewards and recognition.

The way goals are usually set, when an employee or a department attains them, fresh goals are set, or scales are revised. A natural conclusion is that over a period of time, as they keep attaining goals, the organization will grow, scale and prosper. Therefore, it becomes imperative to know if the Performance Management System in place is effective in helping improve performance.

The efficiency can be measured in several ways.

  1. Analyze the organization’s growth trend and correlate it to the goals set.
  2. Conduct surveys of employees about the Performance Management System and analyze the feedback to see if employees are able to effectively use the system to track and report their progress.
  3. Evaluate if the Performance Management System is effective in identifying areas of improvement. If no areas of improvement are being identified, chances are that the system is unable help identify them.
  4. Are the rewards and recognition programs being utilized effectively? If the ground report (as a result of the surveys) indicates that employees don’t feel that they are being rewarded or recognized sufficiently, the Performance Management System may need to be reconfigured or else employee morale may sag.

Analytical tools play a great role for any management to slice and dice the data to measure such aspects. However, a Performance Management System itself must allow for such data to be available so that it can be analyzed.

Conclusion

Performance Management Systems are an important tool for organizations to thrive. If these systems are at fault for stifling growth, it may be too late before it comes to notice. Therefore, using techniques such as mentioned above, organizations should periodically check the efficiency of these systems.

4 benefits of Employee Self Service!

HR processes have been the same since decades. Not much has changed with regards to ‘what’ has to be done to complete any task related to employee management, such as uploading/updating required details, managing their leaves etc. However, the approach to ‘how’ has seen tremendous change, the current trends making it more convenient for the employees as well as the HR department.

Imagine the frustration of the HR team who is trying to upload details of hundreds or even thousands of employees, especially when a bunch of new hires join at once. It can be a considered as a waste of precious billable hours that can instead be utilized for developing HR strategies, designing training programs, budget control etc. Next, imagine the annoyance that employees face when they have applied for procession of pay-slips, reimbursements or leaves and there are unavoidable delays from the HR side. HR software’s in India succeeded in addressing such situation by implementing Employee Self Service (ESS) in their HR management solutions.

ESS has helped in simplifying many HR processes and empowers employees and the management team with practical solutions. Employees, while adhering to company policies and other regulations, can execute different HR tasks. Some other benefits include the following:

–          Unparalleled accessibility

Web based HRMS software allows employees to access required information from anywhere, at any time. They can log in to their accounts to update certain information, view notifications, download newsletters, track their payroll data and keep their timesheet updated. It promotes mobility, which is becoming a norm in almost every business. So, even when the employees are on the go, on a business trip or working from home, they will never miss out on keeping their details and important HR processes up to date.

–          Relieve HR from mundane administrative workload

Employees may need to update their contact details, address or bank details. They inform the HR and put in a request for the same. Multiply this by dozens as the HR team can receive multiple requests on any given day. Before one knows, the only work achieved by the HR team at the end of the day will be updating those details as they watch other important work getting piled up, smiling smugly at them. It will be a wasted effort if details get mixed up or have been filled up inaccurately. An ESS portal handles this by transferring the responsibility from the HR team to employees themselves. This greatly reduces HR’s administrative workload and higher level of accuracy is maintained when the staff manages personal details themselves.

–          Highly cost-efficient

The most obvious way to tackle the excess workload is by hiring more number of people. If the administrative work is divided amongst many, then the work might get done quickly thus allowing the team on focus on other important things. ESS module of any web based HRMS software not only allows accurate execution of such tasks but also eliminates the need to hiring extra people to execute the same things. The same amount on money can be spent suitably on better and more important purposes.

–          Reduces paper trail significantly

Encouraging a green environment and sustainability is a must for any organization. If a solution reduces paper trail in any way, it goes without saying that it would be a good idea to adopt it immediately. Since every bit of information is filled and stored online, it eliminates chances of lost memos, pay-slips or any physical damage. If absolutely required, employees can print a statement from the ESS system, but even then the overall carbon footprint left by the company would be minimal.

The advent of technology has enabled the system to be easily integrated with smart-phones and other mobile devices. This has further helped in enhancing the user experience. HR software’s in India support this module and many organizations have greatly benefited from it. If you haven’t already, now might be the right time to do it. Be rest assured that your employees and HR team will (silently) thank you!

How to manage mobile talent through HRMS Softwares?

Remember a time when the candidates looked just for the salary package and a handful of benefits that they could enjoy when applying for a job. Though these remain the focal points of many even today, but there are other factors that have managed to sneak into the priority list of the candidates. The workforce these days has a majority of millennials, who approach a job in a very different manner as compared to the preceding counterparts.

Adapting to Change

The millennials dare to dream big and are willing to do whatever it takes to increase their goals. At the same time, they believe in partying hard too. After all, they are not shy of taking out the green bundles and spend freely. They definitely do not want to emulate Uncle Scrooge by piling up the money and taking a dip in it once in a while. Along with their aspirations, their styles of working have also changed drastically. Being confined to their cubicle does not seem like a good idea to follow when one is trying to rule the world. So, they have gone mobile.

Traversing through cities or continents, working from home when they have too, putting in non-office hours from work and being plugged into work even when on the road seem like a norm now. This is exactly why the companies have to accommodate these changes so that their employees can be productive at all times. While the flexibility and mobility offered by the business world proves to be a blessing for the employees, it can come across as a nightmare for all managers and HR personnel.

However, managing mobile talent is now possible, thanks to software solutions such as HR-One HRMS.  The managers can track all the work done by those employees who are mostly on the road or those who prefer to work to home for a most part of the month. Handling all the functions that are critical time-wise and allowing the employees to embrace mobility in their professional life can be achieved through HRMS.

Questions to Answer

Of course, before jumping into any solution head first, there are a few questions that you need to clarify. Some of the questions you may need to ask yourself and your team include:

–          Are your company and the teams within ready to adopt mobility into the work life? Can they operate smoothly in a mobile world?

–          Is your security strong enough for HRMS to support a mobile workforce?

–          Are all the basic organizational processes in place and can they support this feature?

–          Does your company’s network have the means to support the bandwidth that is required?

–          Do the required employees have access to that bandwidth?

–          What steps do you need to take to ensure there is a constant rise in productivity and success?

Once these questions are answered, you can proceed with incorporating HRMS Software into your company. Since it results in a centralized system of documents and records, the channels of communication open up and become transparent. In a mobile business world, having streamlined processes hold utmost importance and HRMS provides that. Although HRMS supports mobility, the managers should define goals and strategies clearly so that any chances of discrepancies are minimized. Numerous human resource management software companies assure that through HRMS, you can measure the performance of the mobile talent in your company and quantify their performance. Even though the employees may be away from their work stations, it is possible to control their productivity and focus on their efficiency.

Supervising a mobile taskforce calls for better management and facilitating modern working techniques. HRMS lends you a helping hand in the same. An automated system like HRMS streamlines communication, boosts productivity and strengthens trust too. When the managers can track and monitor the work being done by their team even beyond the office boundaries, trust automatically builds up. At the same time, all the data within your system is protected at all times. Along with all these, the company’s compliance is also strengthened.