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May 25, 2015

Human Resource department is responsible for training its employees regularly. There are times when companies get tired about constantly hearing about the ‘importance of training programs’ and insist that they do not take the matter lightly. In fact, some will go a step further and show the frequency of training programs to put a rest to all the ‘you should offer excellent training programs to your employees’ statements. However, there is a difference between just offering lot of training programs and them actually being successful.

You can provide all the training in the world on every single day, but if it’s not designed to deliver successful results, then the purpose of training is lost instantly. Tapping the benefits of latest technology would also fail and can be costly if the end result of training is not successful. Companies should make an effort to combine the successful training technique with the capabilities of the best web based HRMS software to get the desired results. Let us see how to approach the training aspect to get the most out of it.

–          Analyzing the Problem

Training is usually a response to a problem area. Is there a new skill to be learnt to perform better in the project, do employees need extra training to get accustomed to a new technology, or do the employees have to be re-trained? Multiple questions on the same lines should be asked. Once the problem is analyzed and all possible training related questions are explored, accurate answers can be reached. One can figure out if training is actually required and what kind would be necessary. Unnecessarily providing training is as futile and damaging as offering no training at all. Spend substantial time on research as it will provide answers as well put across questions that you might have missed. Analyzing the problem fulfils the first step.

–          Designing an appropriate plan

Once the problem area is clearly analyzed, the next step is to develop a training plan that caters to solving the ‘problem’. The best payroll management software can assist in providing data that could help companies in this stage. This is where all the existing gaps are determined and experiences/requirements of trainees are considered. Based on the two, appropriate plan is designed. This is the stage where it is important to remember that not everyone requires the same plan in spite being on the same project team. The training plan should be developed around the varying degrees of expertise, qualifications and requirements of different employees. The training plans should stay away the ‘boring’ zone and focus on being fun, visual, interactive and engaging.

–          Implementing the Training Plan

Once the training plan is developed, one has to implement it. The schedule of training and further details can be intimated through web based HRMS software. Encourage employees to actively participate in the same. Identify the right time to implement your training plan. If the timing is wrong or if the concerned employees cannot make it for training, then even a well-designed plan will see immediate failure.

–          Evaluate the plan

Develop a feedback system or assessment methodology to evaluate the success of the implemented training plan. Ask trainees if they got any value through training, encourage suggestions for improvement that can be incorporated in future trainings and if they have any feedback for the trainer and his/her training techniques. On the other hand, take suggestions and feedback from the trainers too. Consider all points and incorporate those in future training plans.

Trainers and as well the team responsible for designing training plans should come up with creative ways to make training an interesting experience. Taking assistance of interesting visuals, anecdotes or stories would make greater impact and make the session more memorable. If the knowledge imparted in training is lost after trainees step out of the session due to incomprehensible concepts and explanation, then expect training sessions to fail. The best payroll management software is equipped with training management system that handles all aspects of training and development. Utilize them in the way that best suits your organization’s training needs.

Use HR Software to ensure a successful training program

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By HR-One Team
March 11, 2015

There must have been times when the employers must have thought when it would have been easier if money wasn’t involved in a business. Not because they don’t want to pay their employees, but because the whole payroll process seems like such a daunting task. Probably everyone says a silent prayer for everyone who is a part of the payroll department just because they seem to do something super complicated with a smile upon their face. You may never know if the smile is just a facade or not. Nevertheless, HR-One’s HRMS ensures that the smiles are genuine, but there are still some who question its necessity.

For those who feel that the best payroll management software in India is an investment that your company can live without, let us approach this issue in a different way. Instead of listing down the benefits and advantages that HRMS can add to the payroll department, let us look how it would be if there was no HRMS at all.

A look at some potential cases without HRMS in the picture

Case 1: The managers will be clueless about most employee records

The payroll department is primarily responsible for ensuring the salaries and related expenditures such as reimbursements, transport allowance etc are taken care of. Beyond that, there is no transparency involved when it comes to employee records. There may be cases of incorrect calculation of leaves taken by an employee or someone can forget documenting the clearing of reimbursement. The employee can either be paid more or less than required. In either scenario, the manager won’t be able to solve the discrepancy as he would be clueless about the employees’ records. Trying to track everything at that time can be a huge nightmare. Days of work and productivity can be lost in the process. Pulling your hair out seems like the best option but there is something better. Bring HRMS into the scenario and this problem almost gets eliminated. The manager can access every required data through HRMS and errors can be a thing of the past. HRMS guarantees to maintain the integrity of the payroll system and maintain an accurate process.

Case 2: There will be an absence of a centralized database

The payroll team is also responsible considering various factors such as bonuses and increments before releasing the salaries. Usually employees get a hike at the beginning of the financial year; there will be cases throughout the year when the employees would be eligible for bonuses as well as increments. It may be because they finished a course or training module or any other criteria as set by the company. If these factors are not integrated with the payroll, there will definitely be some discrepancies on pay day. HRMS can again step in to rescue your from this issue. The employees as well as the managers can keep a tab on the miscellaneous factors that contribute to the payroll and thus the correct salaries can be rolled out every single time.

Case 3: Your international growth will be significantly slowed down

HR-One offers one of the best payroll management software in India which considers the global scale as well. Every company wants to expand and step into international waters as well. However, every country has its own payroll and taxation rules. Tell your payroll department that and it won’t be long when the team gets lean. Getting an overall headcount can seem like a herculean task. So, how can you make your payroll department’s life easy while keeping up your dream of getting your business global? That’s right, bring in HRMS. It will help you deal with international laws and regulations with ease, in a fraction of the time that would be required.

Now that you have seen the picture without one of the most important software solutions that you can have, it shouldn’t take long for you to take your next step. Don’t spend too long and let your payroll department heave a sigh of relief. HRMS and the payroll department can co-exist in harmony. Though they can exist independently too, it would be a rough road for the payroll department to traverse. Ideally, they make a better team together and a great team is what separates one successful business from the next.

How HR Software helps you to manage Payroll easily?

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By HR-One Team
March 3, 2015

Remember a time when the candidates looked just for the salary package and a handful of benefits that they could enjoy when applying for a job. Though these remain the focal points of many even today, but there are other factors that have managed to sneak into the priority list of the candidates. The workforce these days has a majority of millennials, who approach a job in a very different manner as compared to the preceding counterparts.

Adapting to Change

The millennials dare to dream big and are willing to do whatever it takes to increase their goals. At the same time, they believe in partying hard too. After all, they are not shy of taking out the green bundles and spend freely. They definitely do not want to emulate Uncle Scrooge by piling up the money and taking a dip in it once in a while. Along with their aspirations, their styles of working have also changed drastically. Being confined to their cubicle does not seem like a good idea to follow when one is trying to rule the world. So, they have gone mobile.

Traversing through cities or continents, working from home when they have too, putting in non-office hours from work and being plugged into work even when on the road seem like a norm now. This is exactly why the companies have to accommodate these changes so that their employees can be productive at all times. While the flexibility and mobility offered by the business world proves to be a blessing for the employees, it can come across as a nightmare for all managers and HR personnel.

However, managing mobile talent is now possible, thanks to software solutions such as HR-One HRMS.  The managers can track all the work done by those employees who are mostly on the road or those who prefer to work to home for a most part of the month. Handling all the functions that are critical time-wise and allowing the employees to embrace mobility in their professional life can be achieved through HRMS.

Questions to Answer

Of course, before jumping into any solution head first, there are a few questions that you need to clarify. Some of the questions you may need to ask yourself and your team include:

–          Are your company and the teams within ready to adopt mobility into the work life? Can they operate smoothly in a mobile world?

–          Is your security strong enough for HRMS to support a mobile workforce?

–          Are all the basic organizational processes in place and can they support this feature?

–          Does your company’s network have the means to support the bandwidth that is required?

–          Do the required employees have access to that bandwidth?

–          What steps do you need to take to ensure there is a constant rise in productivity and success?

Once these questions are answered, you can proceed with incorporating HRMS Software into your company. Since it results in a centralized system of documents and records, the channels of communication open up and become transparent. In a mobile business world, having streamlined processes hold utmost importance and HRMS provides that. Although HRMS supports mobility, the managers should define goals and strategies clearly so that any chances of discrepancies are minimized. Numerous human resource management software companies assure that through HRMS, you can measure the performance of the mobile talent in your company and quantify their performance. Even though the employees may be away from their work stations, it is possible to control their productivity and focus on their efficiency.

Supervising a mobile taskforce calls for better management and facilitating modern working techniques. HRMS lends you a helping hand in the same. An automated system like HRMS streamlines communication, boosts productivity and strengthens trust too. When the managers can track and monitor the work being done by their team even beyond the office boundaries, trust automatically builds up. At the same time, all the data within your system is protected at all times. Along with all these, the company’s compliance is also strengthened.

How to manage mobile talent through HRMS Softwares?

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By HR-One Team
February 18, 2015

There was a time when a lot of organizations blocked social media websites, fearing a loss of productivity. Fast forward a few years and you will find people glued to their smart-phones. At this very moment, turn to your left or right and you will find just a handful of people who don’t have their blue screens staring right back at them. Maybe even you are also reading this post on a mobile device. So, what happened in the last few years that has people hooked onto to their mobile phone? Social media happened. And the impact it created has left quite a significant impression on the business world as well. Integrating social media has become quite a common practice in all the companies. Various softwares have more promise than ever due to the face-lift of the technology. HR-One’s HRMS is such solution.

The Latest Integration

HRMS softwares in India have turned a new leaf with the integration of social media. The HR department has oodles to gain with social media by their side. The primary task of the HR team, i.e., hiring people has gained a new medium to recruit the best talent. Companies used to put up job postings on their website but social media has allowed them to search for the best people within 140 characters or a simple update on Facebook or LinkedIn.

The importance of networking cannot be emphasized more for any professional. By integrating HRMS with social media, this task is made easier as sitting in front of the computer screen and connecting to people across the world. No more awkward conversation in cafés or conferences or cringing at the thought of spending an entire day with random people just to interact with two people with whom you can have a symbiotic relationship. Just start that computer, look for people who would add value to the organization and connect with them with just a click of the button.

HR-One offers several functionalities that allow the employees to integrate their personal social media profiles with their HRMS profiles. This helps them in connecting with people within the company and maintain a healthy relationship with their peers. In fact, the employees can recommend their team-mates or endorse them on the platform. This helps the managers in gauging the overall performance of the employees, while taking in feedback from the rest of the team. All the required data is easily available on HRMS.

Yin and Yang of the Integration

Social media is all around us and it would be a wise decision to blend HRMS and social media. The list of positives it can add to the company is a huge one. Sadly, every yin has a yang and this much talked about integration is no different. Social media means putting out something personal onto a digital space that can be viewed by anyone. There can be a fear of loss of an intellectual property, defamation, threat to the company brand or even lawsuits against the company or its employee due to the way certain issue is portrayed through the social media.

Fortunately, these fears can be negated through some measures. HRMS softwares in India are tackling these issues with forming stringent policies for using the social media. It is obvious that the employees of the company will be active on social media beyond the company premises or would quit at some point. It becomes necessary to implementing policies to ensure that such conditions do not affect the company in any way. Policies can include deciding how the employees can use the company’s name on their profile or how portable would the accounts be once the relationship between the company and employee is terminated.

Depending on the way it is used, this integration can either prove to be a great friend to join hands with or a foe that you need to completely avoid. Make it a friend and you won’t ever regret it. It is advisable for the HR team to encourage its employees to use the integration in the best manner possible. So the next time you see one your employees logging onto Facebook or Twitter in office, mostly they are benefiting the company in some way or the other, besides changing their profile pictures and checking how many likes and comments they got!

Social Employees means more productive employees

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By HR-One Team
February 4, 2015

A lot has been said about the benefits that HRMS can offer to various organizations. Significant changes can be instantly noticed in areas such as attendance management, payroll, leave requests etc. Though it may sound insignificant, it helps the company in great stretches. When the overall effect on the company is taken into consideration, the impact is massive. However, the HRMS payroll software solution providers in India insist that the solution can go a step further. It can, in fact, turn any business around. If you are experiencing turbulent times with uncertain results, HRMS can be trusted to bring you out of it. Sounds fascinating, doesn’t it! At the same time, it just might sound a little hard to believe.

Small Yet Giant Steps

HR-One’s HRMS solution offers three major benefits that have the potential to turn around the way your business functions. These might seem small on an individual level, but when all these benefits are combined, the company has the ability to take giant strides towards success and growth.

– A Platform of Automation: One of the first things that HRMS brings to the table is automation. Once the trivial functions are automated, time and effort of the employees are automatically saved. No more manual tracking of attendance or wasting time on calculating each employee’s salary. Let the software take care of it. You can be free to focus on the area of the company is lagging behind and tackle all the problem areas head on.

– Efficient Organization: Remember those times when all the documentations were organized into folders, tucked safely behind the cabinets. It brought the issue of security, loss and theft to the fore in addition to a lot of time and energy being wasted by the employees to maintain the same! HRMS tackles this issue by providing great features which help in organizing all the required files and documents. All this can be done with just a click and the chances of loss are minimized. Even the aspect of security is covered. This simple change can bring a massive impact to your business, so much so that it can turn your business around. After all, effective organizing practices go a long way.

– Accurate Measurement of Performance: HRMS has several features that makes measuring employees’ performance a simpler process. It brings about a lot of transparency too. If someone’s performance is hurting the company, necessary action can be taken immediately. HRMS provides a platform for the teams to interact and improve the overall performance. This again has the potential to help the business take a positive turn.

So now that you know that HR-One’s HRMS solutions can indeed help you greatly, especially at times when your business is experiencing rough times, it would be wise to invest in HRMS and see the changes in a very short period of time. Almost all the HRMS payroll software solution providers in India would nod their heads in approval. So, don’t waste any more time and make HRMS an integral part of your business!

How HRMS can turn your business around?

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By HR-One Team
January 22, 2015

In this winter chill one imagine himself at home sipping their special masala tea, when abruptly there are piles of files thrown at you that reminds you of your unaccomplished targets. Such times takes you back to vacation in Bali you last had full of excitement and no paper work to be done.

Sometimes an employee needs to convey to their bosses to upgrade their technologies because the boss is in a bubble and his focus is usually to get his work done with existing equipment and no added cost.

In India such scenarios are common in SMB’s (small medium businesses) as they often take the back door when technology is knocking at their doors. It seems they are ‘OK’ with traditional style of working that consist of long scrutiny, endless paper work and the workplace shouts of unorganized setup.

The need of the hour for such companies has arrived where best online HRMS software solutions are required if they want to stay in the competition and prosper.

Some basic affordable qualities required in best payroll management software are described below:

1). Put those paper into right use and become eco-friendly by automating web based HRMS software such as HR-One practicing many functions like:
• Streamlines processes
• Uses a centralized database
• Improves communication across organization
• Reduces tedious paperwork
• Stores historical data for salaries
• Records performance evaluations
• Speed up transactions

2). HR department’s one of the crucial tasks in a company is to find talented pool of employees and keeping tab on them. With changing work equations
• The new starters are outnumbering the retirees,
• Work life balance is more important than status
• Technology will play crucial role in communicating globally rather than having face-to-face meeting.
• Boom in part-time jobs than full time
• Real time assessment of performance

3). Mobilize your office into your mobile phone and attend meetings, apply for leave and make presentations while you are in a subway, mall or dining with your family.

HR-One, an hrms payroll software solution provider makes it all possible and you can take a carefree vacation and leave rest to this dynamite software called HR-one to take all your stress.

Achieving Work-Life balance with HR-One

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By HR-One Team
January 10, 2015

Every other decade, there is new business trend that takes the world by storm. Whether it was the dot com boom or the rise of certain technological developments, global business world experiences new flavours every few years. The current flavour that everyone seems to be lapping up is entrepreneurship. Numerous start-ups are mushrooming in different nooks and corners of the world and each of them come with umpteen possibilities of changing the world. From the outside, their world may look quite fascinating and dreamy, but once you scratch the surface a different picture emerges.

As compared to bigger organizations, small businesses and start-ups have a whole different set of challenges and issues that they need to tackle with. They have tighter pockets, lean margins and unpredictable issues that may crop on a daily basis. Till the time the company finds a steady momentum and a stable pace, it has to come up with innovative techniques to address the range of problems that prove to be speed-bumps along their way. In such a scenario, incorporating software solutions may seem outrageous, especially due to the myths surrounding them. Let us bust some of which surround HRMS.

Myths Surrounding HRMS for Small Businesses

Unfortunately, there are numerous myths surrounding every best online HRMS software solution. These very myths induce a factor of fear in every small business’s owner mind when they are advised to consider them. Let us look at three such myths which prevent many small businesses to keep away from them, when in fact they should be seriously considering when and how to implement such solutions into their businesses.

Myth 1: An HRMS solution is way too expensive for me to afford.

The thumb rule of any small business in its initial stages is to cut down costs wherever possible and invest it in a team who can help build the company. While the thought cannot be faulted, there is serious harm in thinking that a software solution such as HR-One’s HRMS would bring more harm than good! Agreed, there was a time when implementing HRMS was a costly affair and it took a really long time to do that. However, times are changing and now there are various HRMS solutions that cater to the small businesses too. There are different versions available such as basic, followed by stages of higher levels. Select the basic one for starters and update as the company grows. Don’t let ‘expensive’ scare you off as the HRMS market is growing to be multi-dimensional offering different services to businesses of different sizes.

Myth 2: Our team is too small to need HRMS

Yes, your team may be small NOW. But do you really intend to keep the team that small in the future as well? If the answer is a resounding no, then you should seriously consider having HRMS right from the beginning. Gone are the days when only big companies with humongous teams could milk the benefits of the best online HRMS software solution. As a small business, would you rather have a team of people working day in and day out on maintaining the HR data, spreadsheets, reports and other such tasks or would you prefer if HRMS takes care of all that while the same team can work on business strategies and ideas to develop and grow the company! When the team is small, it becomes even more important that they spend their time on something meaningful rather than waste time in churning out reports that HRMS can take care of!

Myth 3: HRMS needs an IT staff to function properly

If you listen carefully, you just might hear a ‘buzzer for the wrong answer’ going off somewhere every time this statement is made. This myth needs to be busted and fast! Many solutions including HR-One’s HRMS solution come under the current generation of the HRMS which offer great flexibility and expertise to the small businesses, while eliminating the need of IT staff completely. The vendors can provide the IT assistance if necessary but most of the tasks can be executed by the existing team due to the simplicity of the design.

Now that the myths are busted, don’t second guess if your small business needs HRMS or not. The answer is yes. So, just go for it!

What are myths about HRMS Software for Small Businesses?

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By HR-One Team
January 5, 2015

A lot has been spoken about how implementing payroll management software benefits any organization. Right from saving time, minimising errors, increasing productivity and making the process faster are amongst the positive things that feature on the list of benefits. The employers and higher managements will surely recommend payroll management software, but the good news is that even the employees will benefit from it. As they truly say, technology doesn’t differentiate between people. So, read on to know how some of best payroll management software companies in Delhi believe that the employees will benefit from the implementation of Payroll Management Software.

Employees at a Benefit

Empowering the employees is one of the best things any organization could do. Keeping things transparent and enabling the employees to do certain things will go a long way in keeping the employees happy and in turn can help in retaining talent. One area where this can be achieved is the payroll management. These are some of the ways employees will benefit greatly, along with the employers.

1)      High Confidentiality Factor

Any detail related to payroll and other monetary related information can now be accessed by the employees directly. There is extreme confidentiality in maintaining the records. Only the concerned employee, their manager and the concerned official at the Payroll department will have the authorization to access the details. There is no fear of unknown people stumbling upon the details or viewing one’s personal payroll records. There is no need to take special permission from anyone to access any information.

2)      Availability at all times

The information can be accessed by the employee at all times. This is beneficial for those who work in different shifts and whose shift alignment doesn’t match with the payroll office’s timings. Holidays, weekends or leaves do not come in the way of viewing the payroll details. In fact, it is possible for the employees to access any details even when they are travelling or are on the move. The 24 X 7 availability of any payroll information relieves the employees’ dependence on the payroll department, thus making the employees independent.

3)      Check on Working Hours

Payroll allows the employees to keep a check on their billable working hours. The regular working hours can be tracked easily but at times employees do put in extra hours. Keeping a manual tab can take a toll on the employees and there are high chances of making some error. According to the best payroll management software companies, the employees can keep a track of their over-hours, comp-offs, extra rosters etc through the software. There is no need for them to worry about keeping a track of all that and they can be sure of getting paid of extra billable hours. If there is any mistake, it can be brought to the notice of the concerned official immediately so that there is no inaccuracy in the issued pay check.

4)      Easy Connectivity with the Payroll team

There was a time when an employee had to physically get in touch with the payroll team in case of any confusion, discrepancy or error. They had to coordinate with the payroll team and meet to discuss further. It resulted in wastage of a lot of time. If the payroll was busy, the employee’s grievances just got postponed further. With the payroll software in place, the employee can just contact the payroll team directly through the software. The process is faster and really simple. The employee can send in any request or query at any time without the need of taking an appointment with the payroll team. They can access the response when they want, irrespective of the location. There is a level of transparency too, which builds a strong sense of trust between the company and the employees.

Keeping the employees happy has to be a priority in any organization. When the source of happiness comes from the freedom they get to monitor their payroll details, there is nothing better than that. Give them the transparency and independence they deserve, you will automatically see a rise in morale, efficiency and productivity. Companies like HR-One can help you get more details about the same.

How does Payroll Management Software benefit the employees?

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By HR-One Team
November 18, 2014

Of all the software being installed in companies, Human Resource information System or better known as HRIS is becoming more and more popular. It drastically lowers the administrative burden, increases efficiency of work, drives productivity, maximizes the employees’ morale and leads to higher profits. The positive implications can be seen almost instantaneously once the software is installed. Consult the list of best HRIS Softwares in India and see them nod in agreement.

HRIS assists in managing the employee information, tracking job applicants, configuring insightful reporting and communicating and/or interfacing with myriad other business departments. These are the very features that attract companies, large and small. If the HR system is effective and addresses the company’s problem accurately, then it can reduce overall costs of the company, can allocate resources well and pre-empt a lot of problems by identifying them beforehand. These are all the things that the companies see and rush to install it. But it is important not to make mistakes in this rush. These are four common mistakes that usually the companies end up making. Taking precautionary and avoiding these mistakes will go a long way in ensuring the effectiveness of the HRIS.

1)      Not handling the change effectively

It’s no accident or coincidence that this one statement seems to crop up again and again when one is talking about new technology and its installation. A lot of companies have faced major issues with this phase. One may shell out as much money as they want without having second thoughts but if they don’t accept and handle the change well, you can watch the money go down the drain. Proper training and induction program by the experts is a must soon after the installation is done. Make the transition procedure for all the employees, even those who can handle the change well. Keep all the communication channels open during this time. Consider all the options that can possibly ease the change it can have on different individuals.

2)      Inability to define, validate and support Data Quality

Keep one thing in mind – best results come when there accurate and detailed information is given. One needs to define their goals and objectives very clearly; the information should be validated and reliable and should be of use. Futile and redundant information will disrupt the efficiency. One will make misinformed business decisions based on poor quality data, directly hampering the company and its customers. Cross-check every bit of information that is passed through and ensure it’s defined well and relevant. Refer the list of best HRIS Softwares in India who can assist you in the same. They will help you establish clear procedures that define and validate the data entry so that it is understood by everybody.

3)      Not administering data security

The importance of data security need not be emphasised. Companies opting for a cloud-based HR solution will find it to be pretty cost efficient but there are chances of a breach in cloud-stored data which is a serious issue. It can put the company, its share-holders and customers at risk. One should administer data security with utmost care. If it’s cloud-based software then look into all the security it’ll offer for data in transit and at rest. Don’t overlook the necessity of a strong internal security system like proper password management and controls, antivirus and malware detection/eradication, user education and internal network monitoring in additional to the cloud.

4)      Overlooking legal procedures and requirements

This is one mistake that most companies are bound to make. It is very important to understand that legal aspects that are associated with data, different processes and the structure of HRIS. A lot of trouble can be negated if the legal ramifications are kept in mind right from the beginning. This is because all the data that the HR possesses is accountable for ensuring the regulations set by the state. Consult with legal experts to keep your data safe, directly safeguarding your company’s interests too. Negotiate all the clauses that are involved, making sure you are not liable for anything later on.

Considering all these points before installing is mandatory and avoiding all these mistakes will save you a lot trouble later on. If there is one thing you don’t need to sweat on, then it is these problems. Companies like  HR One can lend you a helping hand to ease your worries.

4 Mistakes That Most of us do when choosing HRIS

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By HR-One Team
October 30, 2014

Everybody is familiar with the concepts and functions of a Human Resource Management System (HRMS) and a Learning Management System (LMS). These two softwares form the basis of a lot of organizations, which help them achieve exceptional results and achieve the desired targets. Individually, these may be one of the powerful and integral parts of the system, but when they both are integrated, they form an even stronger team that become a force to reckon with. Is it essential? Let’s find out.

But before that, let’s take a quick recap into what element does. A business textbook defines HRMS as the processes that lie at the intersection of human resources and information technology. It overlooks and automates all the functions undertaken by the HR department, which were initially executed manually. Some of the best HRMS software agencies in India can help you decide the best HRMS solution for your organization and implement it accordingly. On the other hand, a Learning Management System (LMS) is a software application that is used for the administration, documentation, tracking, reporting and delivery of training programs. It handles training data, education and certification details, and even the requesting and approval of training through workflow. But inspite of its potential for training management, almost all LMS rely on its integration with HRMS. Though this is isn’t an easy process, it will enhance the employee training program and give better reporting capabilities and accurate data.

Here we will list reasons why you should consider integrating HRMS and LMS.

  1. It will reduce the chances of Dual Data Entry

For any training purpose, it is essential to fill out the details of the employee undergoing the program. His name, position, location, department etc will be required to be documented before the training program starts. Without the integration, these details will be entered twice, once in HRMS and these details are stored in an LMS as it is.  Furthermore, details such as manager and cost centre are helpful for routing the workflow and for costing purposes. So, integration will lessen the chances of duplicated data, the effort to enter the same details twice and save a lot of time in the process. The data integrity is improved as there will be only one source for all data.

  1. Data Discrepancies are greatly reduced with integration

Without the integration, there are a lot of cases data discrepancies that arise due to running reports from two different systems, i.e., HRMS and LMS. There can be clash between the legal name entered in HRMS and just the first name or a nickname or a different spelling if it is manually entered in the LMS system. The best HRMS Software agencies in India suggest that integrating both the systems will eliminate such clashes and discrepancies. Moreover, basic HR data points like job title, employee location are entered rarely in the LMS, which can get outdated as compared to HRMS. Integrating solves this issue too.

You can start the integration by comparing the fields stored in the LMS and core HRMS. Answer questions like what is the support structure will be used to troubleshoot if there are questions about the integrated data or will the integration run real-time, hourly, nightly or weekly basis or what is the expected integration frequency. Once this is done, make sure that there is a shared ‘key’ data like employee’s ID number. The whole process is to cut down on the repeated ‘key’ data, if it’s not shared, you don’t need to bother with it at all. When there is an influx of new employees, they might get into the induction program without requiring all the data filling steps. So, when the time comes for them to fill in all the necessary details, make sure that the integration can solve any issue that may arise. And the last and very important thing is keep in mind is the security. Make sure it’s not compromised during and after integration.

So, we see that integrating the 2 systems is a really good idea and one should seriously consider it. Consulting companies like HR One can guide you through this procedure, so that you do not get overwhelmed by it. Good luck with the integration!

Managing Training with HRMS

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By HR-One Team
September 30, 2014

The most recent buzzword for the HR managers is “engagement,” and they are moving up their ‘sleeves to figure out better approaches to perceive employee diligent work assemble association and on occasion arrange a get-together to have a fabulous time.

A latest overview including workforce from commercial enterprises like vitality, assembling and expert administrations discovered more employees are selecting to change occupations. With “Turnover” turning into an essential sympathy toward organizations so questioning the HR Managers to know their strategies for employee engagement was a need. The most pervasive plan was vocation development and opportunity progression and the following was organization society friendship.

HR One HRMS gives you an answer for employee maintenance – the Training Module and Performance Management. As the most well known plan for employee engagement is profession advancement, so at present organizations are laying accentuation on improving employees’ aptitudes through the preparation methods and performance management. HR One Training Administration Module helps to overseeing and streamlining the whole preparing procedure and HR One Performance Management helps in checking their deliberations and squaring it in a fitting way.

The Performance Management System (PMS) Module serves to record the key achievements of the employee as per their formative strategies. These performance records encourage to screen and dissect the performance and are available by both managers and employees. On the premise of the dissection the managers could choose about the approaches to improve the general capacities of an association and employees’. The Training Administration Module is a stage gave to both the manager and employees to addition bits of knowledge into key improvement needs through employee profile reports and scorecards, ability hole investigation could be directed for individual employees engaging ideal use of human capital, more prominent employee engagement and powerful progression arranging.

An alternate mainstream technique was arranging get-togethers, playing back road meet-ups or an occasion party. These not just give employees’ approaches to have a ton of fun and standardize yet about likewise an opportunity to managers to unwind and blend up with the employees’. As it is said “All work and no play makes Jack a dull kid” so a profession improvement alongside some fun is a decent strategy for ’employee engagement’.

All work and no play, makes Jack a dull employee

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By HR-One Team
June 12, 2014

Human Resource is a company’s most significant asset,a catalyst behind its success. That’s why the role of HR department is so crucial for the success of an organization. An HR practitioner has the key responsibility of managing a company’s employees according to organizational policies while keeping the employees happy and motivated by rewarding them to the maximum. Over the past few decades, HR activities have become highly tedious and have involved large volumes of paperwork and brainstorming, including Recruitment, Personnel Management, Payroll, Human Resource Development, Organization Structure, Records of Attendance and other duties.

Flowing with the trend

With cut-throat business competition, it is important that companies develop externally. However, an organization occupied with internal mismanagement can never be able to handle industry challenges. It is important that the internal processes are streamlined at first to focus completely on business challenges. Modern HR professionals need to adopt a strategic outlook to work simpler and better.This is when arises a need for quality Human Resource Management System, commonly known as HRMS solutions.

How is HRMS advantageous?

  • Every organization has its defined functions. It is essential to plan and execute these primary functions and activities of the organization. In such a scenario, an HRMS solution is helpful in accomplishing these tasks both efficiently as well as economically. HRMS software help in automating the core functions.
  • Another important HR task is Recruitment. Selection of aspirants, conducting interviews, scheduling meetings and so on were hectic before the introduction of HRMS solution.Nowadays, smarter businesses install HRMS solutions which assist an HR in selection, sorting and finalizing suitable candidates. Scheduling of job interviews, conducting online tests, sorting the selected candidates and many other manual jobs can be automated through an effective HRMS solution. The budgeting of the recruitment process can be also supported through the solution. Apart from this, the effectiveness of recruitment can be calculated through HRMS software.
  • After recruitment process ends, there comes the need of training the new and existing employees. An HRMS helps to discover the training requirements of different employees to enhance their skills and make them familiar with latest industry practices. Training helps in boosting employee satisfaction and imparts them professional expertise. Thus, a motivated worker will definitely dedicate the complete skill in draining the best out of him. Hence, the organization gets the best of human talent.
  • Evaluation of employee performance at different hierarchy and examining the number of productive hours has become much easier with HRMS solution. Performance management tools help in providing an overall assessment of employee activity.
  • Payroll calculations, attendance management, leave records and holiday planner is another interlinked profile an HR needs to work upon. HRMS solution not only assists but independently handles the payroll for employees with greater accuracy and efficacy. Thus, the tiresome practice of data entry and endless paperwork becomes obsolete, thereby, minimizing time-usage.
  • Maintaining employee records and updating them is another ease factor an HRMS solution can provide to HR practitioners. Tools like employee self service provides access to employees who can make changes in their records and update it with the relevant information. Thus, the headache of updating employee records personally and doing it with precision has become a task of by-gone days.
  • Compliance policies are another important task for HR that is to be accomplished without failure. It is essential for organizations to submit statutory reports to government authorities within the defined deadline. HRMS softwares have pre-installed formats that are widely accepted by authorities. It becomes easy to download these formats and implement it to design the specific reports to be submitted for legal and statutory purposes.

HRMS consultation

It is important to choose the right HRMS solution for your organization that may best suit your industry trends. It is highly necessary that your HRMS solution assists in combating the challenges of your domain. A solution is useless if it is unable to satiate your regularly changing industry challenges. Thus, analyze the market properly before choosing the right vendor for obtaining the perfect HR Management Solution.

Why You Need an HRMS Right NOW!

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By HR-One Team