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August 30, 2017

A lot has been said and researched about implementing payroll management software in any organization to streamline the entire payroll process. Right from saving time, minimizing errors, boosting productivity and making the process more efficient and transparent are amongst the few benefits. We may believe the employers and management will surely recommend payroll management software, but the great news is that even employees can greatly benefit from it. As it has been truly said, technology doesn’t differentiate between people. So, here we proceed with how the employees can benefit from the implementation of payroll management software in your organization.

High Trust and Confidentiality 

Any information pertaining to payroll and other monetary related information is now easily accessible. Employees can easily access any records without any delay. Moreover, there is an extreme confidentiality in maintaining the records as only the immediate manager, concerned official, and concerned employee will have the authorization to view the details. There is no fear of people gauging at your personal payroll records. Further, there is no need to take special permission to view your record.

Available at All Times

This software gives a great flexibility to all those remote employees or who work in different shifts. This is extremely important to them as they can access their information anytime they feel like. Further, holidays, weekends or leaves do not affect your viewing the payroll details. Even, when you are on the move you can access any details. Thus   24 X 7 availability of any payroll information reduces the dependence on the payroll department.

Track Working Hours Efficiently

Everyone in your organization can track time on any device, wherever they go. A payroll management software makes it easy.  Keeping a manual tab can invite costly mistakes and errors. So, the best way to track employee hours is to start saving time and avoid costly errors by automatically calculating total hours worked. Further, if there is any discrepancy, it can be brought to the notice of the concerned official immediately so that there is no inaccuracy in the issued paycheck go.

Payroll Process Is Faster, Transparent and Simple

Gone are the days when an employee had to keep a constant touch with the payroll team in case of any confusion, discrepancy or error. With the payroll software in place, it has speed up the things. The process is faster, agile and remarkably simple. The employee can send and raise query anytime without the hassle of taking an appointment with the payroll team. This gives great flexibility to access the response when you want, irrespective of the location. There is a level of transparency too, which nurtures a strong sense of trust between the organization and the employees.

Keeping things transparent and enabling your employees to do certain things will go a long way in keeping their morale high and in turn can help in retaining talent and boosting productivity.. One area where this can be achieved is through the payroll management. Companies like HR-One can help you get more details about the same.

How Payroll Management Software Benefit Your Employees?

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By HR-One Team
August 11, 2017

Marking employees’ attendance from any location, time-management, payroll integration are some of the pain points of an organization. However, as the technology advances an organization can resolve these issues and keep better track of employees’ time and attendance. With Geo-attendance tracking, you can manage heaps of data better and derive useful insights from it.

Let’s give a quick glance as why you should include next-generation time and attendance software in your business.

Maintain Employee Records With Utmost Accuracy

With the help of Geo attendance software, employees are free to mark time and attendance from their working location at a preferred time. Using an intuitive and user-friendly dashboard, you can eliminate the manual efforts of keeping a close watch on the go.

Online Attendance Marking

Enable employees to access their information online or through their smartphones. This software allows employees to mark attendance, or raise any request using the browser, without any biometric devices or the need of some hardware based time-tracking devices. To prevent misuse, you will get a respective user id and password where employees are free to manage their account without any hassle.

Improve Overall Employee Experience

The Geo-attendance software brings great perks alongside managing attendance and leaves. It helps employees to keep a close tab on working hours (clock-in and clock-out feature). This  is instrumental for managers who can plan ahead and assign tasks accordingly.

Integrates With Any Hardware

Most Geo-attendance software are flexible and scalable and they can seamlessly work with any kind of hardware. To name a few, biometric devices,RFID, smart cards etc. The integration is smooth, zero risk and minimal business disruption. This integration can bring a great change in the way we perceive the attendance management process.

HR Can Focus on Strategic Tasks and Policies

With a user-friendly software, HR can now focus more on strategic policies where manual works get automated. The result is a smarter workplace where there are less chances of confusion, inconsistencies, high performance, and improved productivity.

With a robust system by your side, you are able to manage your workforce queries about their leaves and attendance. Geo-attendance software has simplified and eased the HR’s burden to an extent.  Organizations with the thought of implementing a Geo attendance system can give us a call for a demo of flexible, fast, scalable and enterprise-level Geo-attendance software.

Going Forward: Easy Clocking and Time Management with Geo-Attendance Software

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By HR-One Team
July 18, 2017

What is the most important key element that companies of all sizes seek in achieving and maintaining goodwill, high revenues, and growth? Well, it is – handling the workforce of your organization.

However, as per the recent studies, the Human Resources department spends most of its time in handling meager routine administrative work. Because of this, they are unable to focus on crucial and high-value work, such as charting down plans for the existing workforce, coming out with strategic ways of recruiting, jotting down plans for organizational development, and compensation.

One way of transforming the traditional work-culture is automation through an efficient Human Resource Management System (HRMS) solution. There are so many HRMS vendors that offering tools for the HR department and helping it in strategic decision-making, which is very essential in today’s highly charged business environment.

What are you expecting from HRMS vendors?

HR’s mission critical is absorbing the talented candidates, training them, offering them best compensations, and coming out with best schemes to retain them. There are HRMS vendors that offer powerful tools helping you to understand your workforce’s main skills, talents, and experience.

Here are some special features that you can expect in your HRMS system.

Employee central

If you have employee central feature, then you can easily manage your workforce locally as well as globally. In addition to this, the tool should be able to handle core data simultaneously with talent and crucial business processes for better vision, strategic decision making, and, last but not the least, better business performance.

Expense handling

You will definitely be thankful, if you get a tool that can easily manage all your official expenses. For example, expenditure incurred for organizing a training or throwing a new year’s bash for the staff. Also, it allows you to create multiple reports to be submitted to the senior management.

Managing leaves

Are you spending lot of time in managing employees’ leaves? The tool should allow you to set automated leave requests and create multiple leave policies as per company’s rules.

Timesheet management

Managing timesheet was never considered an easy task! But if you get a tool that provides you various features to manage this task in a better way through web portal or mobile interface, then life will become very easy for you.

Managing and tracking assets

It is necessary that there is a proper track of all the assets being issued to each and every employee of the organization till the time they are in use. The HR department will be very relieved if they get the asset management feature to state and update the current status of all the existing assets.

Conclusion

When you start hunting HRMS tools in India, you will get so many of them that provide employee self-service feature allowing you to focus on critical activities like taking strategic decisions. While opting one, you should ensure that it has the capability of handling above-mentioned features effectively and efficiently enabling HR staff to serve employees in a better way.

HR-One Features that will Make Your Workplace Smart

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By HR-One Team
April 21, 2017

Payroll teams spend most of their time manually updating all the payroll related tasks, which is the most time consuming, monotonous, and expensive process.

What if these teams get an opportunity to use a system that can perform all payroll related activities anytime and anywhere? Not only this, the payroll system is scalable as well as user friendly. A system that ensures managing the end-to-end spectrum of payroll system with better control, flexibility, and accuracy. A good Human Resource Management System (HRMS) payroll system may help to revolutionize a workplace!

The payroll system often requires very little input from the employer, such as employee wage information and number of hours worked. After this, it handles all calculations on its own and performs withholdings automatically. The best part is most of the HRMS payroll software are automatically updated based on a tax law changes. It also helps notifying employers when to file different types of tax forms.

Selecting a payroll system

It is important that you choose a payroll system that suits best to your business needs. But what are the parameters that you should keep in mind when making a selection? An effective payroll system should have the following features.

  • A payroll system should have details of all employees and other details like number of hours they have worked on different tasks.
  • A payroll system should not only record number of hours the employees have worked but must be handle difficult operations, like taking care of government taxation.
  • There should be a feature of keeping detailed and correct records. Record-keeping helps in monitoring trends, like how much overtime is being paid.
  • An automated payroll system helps in organizing other tasks, such as helping employees to independently print pay stubs.

Conclusion

In today’s era where technology ecosystem is growing at an exponential pace, it is a time for the HR department to embrace new systems and tools managing employee engagement and communication, workplace culture etc. No matter which services you choose, the features should be customized to suit your business needs. An effective payroll system should be able to offer advantages in terms of time, cost, and accuracy.

An Integrated Payroll Solution can provide a seamless end-to-end experience

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By HR-One Team
April 19, 2017

Are you looking for a web-based recruitment management system that can handle all recruitment functions (from raising a request-to-hire till the successful candidate is onboarded into the job) efficiently and effectively? Well, HR-One Recruitment module will help you in making recruitment faster and more effective with reduced costs and impact of employee turnover. This module helps in making the hiring process transparent, quicker, and paperless. You can tailor dashboards as per your needs and make them more flexible, robust, responsive, and user-friendly.

Features and Benefits

  • Raise a request to recruit: This module gives you the flexibility of raising a request to hire a new candidate. It allows you to track the progress of the requisition. There is a pre-defined workflow that helps you in assigning the recruiters to fill the gap of hiring a right candidate for the right positions.
  • Get resumes from different sources: An open job position can be filled either internally or externally. HR-One enables you to get repository of resumes internally from sources like internal references, intranet based job portals, etc. On the other hand, you can also hire employees from outside. The examples of external sources are job portals, social media websites, and consultant portals.
  • Provide interview feedback: No feedback after an interview is catastrophic to the hiring process. HR-One provides you a feature in the recruitment workflow that helps you to share the interview feedback with all the relevant stakeholders simultaneously. You can also store and maintain the feedback of all candidates for future reference.

Benefits

  • The recruitment module automates and centralizes all applicant information with a user-friendly and searchable platform.
  • This module makes the entire recruitment process transparent and paperless.
  • The customized dashboards for hiring managers, recruitment managers and recruiters that makes this module extremely simple to use for each user.

Conclusion

If you believe in customization, transparency, storing information at the centralized location, then you should opt HR-One Recruitment module. This module is intuitive and provides the recruitment status to all the relevant stakeholders. Therefore, do not think twice and just go for it!

HR-One Recruitment Module: Key Features & Benefits!

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By HR-One Team
April 7, 2017

Performance management is very crucial for any businesses to survive in the marketplace and be successful amongst its competitors. It helps companies in identifying, recognizing, retaining, and rewarding the top performers to achieve sustainable growth.

To gain more and as per the latest trend, many companies are replacing their traditional annual performance review with frequent periodic reviews and feedbacks. Slowly and steadily these companies are trying to change or upgrade their performance review systems with new ways.

Selecting a good performance management system itself is a challenge. How you should start looking for an automated or digitized version for your performance management process? Following are some tips that you can consider prior to opting for a performance management system.

Involve all stakeholders to gather requirements

It is very important for you to define and document what all you are looking from a new performance management system after digitization and automation. And, to achieve this goal you should include all stakeholders involved in the process, like workers, bosses, customers, etc. What are the advantages and disadvantages of the current system and what are they expecting from the new system.

After gathering all the requirements, you should design your own performance management system. It is important because when you buy software without having any knowledge about the requirements, you are definitely going to set yourself up for failure.

Human resource data and analytics

Being a central process, the performance management process consists of abundance of data about each and every employee. This data is generated at frequent intervals that can be daily, monthly or yearly. The prospective solutions should help you to not only record this data but analyze it in an effective and efficient manner.

There are other factors also to be considered, such as capabilities of adding additional data sources from any third-party application. It should be compatible as well as easily integrated with these applications (like hiring process).

Intuitive and user-friendly system

It is very critical to understand that whether the provided solution is providing a greater experience to the prospective users.

You should involve as many stakeholders as possible to understand user experience requirements at the time of defining the solution. Involving them since beginning so that it can release pressure when the system is ready for usage can be very beneficial.

The most crucial part is to study how the performance management system is going to seamlessly interact with other existing as well as prospective systems.

Challenges you might face at the time of selecting the tool

After going through the above-mentioned points, you must have understood that there is a significant amount of work to be done internally before you digitize any process in general and in particular.

There are a lot of products (on premise HRMS software as well as cloud based HRMS software) in the market and selecting a right one is crucial to your success. To make a right choice, you should ask the following questions to yourselves.

  • What is the basic necessity to the buy software?
  • How the new solution can help me in bridging up the gap between my current and new system?
  • Which solution is best suited for my business and organization size?
  • Whether the new solution is seamlessly appropriate for my current process? Or, if there is any need to update my processes to meet the requirement?

Conclusion

You should try to evaluate the various Web-based HRMS as well as cloud-based HRMS software that are available in the market based on your company process and culture. Selecting a vendor (local or global) is also one of the factors that you should keep in mind prior to buying software.

Talented business leaders or HR personnel will always clearly state their expectations from the new system, evaluate the available solutions as per their requirements, and then select a tool matching all the points described in their checklist to be successful in the market.

A Quick Guide: How to Buy a Performance Management System?

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By HR-One Team
July 20, 2016

To be able to grow your business fast, you need to take faster decisions. And to be able to make the right decisions quickly, you need the right asset management software. SO, if you are looking for an asset management/ inventory management system, make sure it covers these points!

  1. Mobility

    The program must provide mobile apps for iOS, Android and Windows devices to make it easier for off-site access of the asset information.

  2. Auditing Options
    Conducting regular audits of fixed asset inventory ensures your company’s asset records are accurate. Some softwares allows you to audit the data from any mode and also helps in limiting the information the user sees when you have more than one user for the auditing process.
  3. Asset Tag Design
    Each asset should have a unique barcode label to make the identification by the machine easy. It is one the basic and important requirements and the system should have the built-in-ability to design them.
  4. Customizing is easy
    These softwares comes with many default categories which might not be your relevance. So make sure that it allows you to customize the pre-existing data fields and also create new ones according to your requirement.
  5. Pro active system
    The system must be user friendly and shall notify the user about any updates of the past information, asset abuse, funding limitations, audit checklists and other issues. It should also be able to schedule and send pre-existing or new reports to the chosen employees.
  6. Cloud based System
    Web has already decreased the intervention of the IT department of a company. Cloud based systems has made the data more secure and can be easily managed. The cloud solutions often prove to be more cost-effective and are automatically updated.
  7. Security
    As the asset data will be accessible by multiple users, make sure that it comes with an option of setting up access categories to give specific access rights (update, edit and set up data administration tools, reports, and modules) to specific access types.
  8. Recovery Option
    There can be a need which can only be satisfied with an unused or old asset which was once sent to the lumber room. Many softwares provides you with option of disposing an asset but it is always better to search for a solution which can activate the old asset numbers and make the recovery easier.
  9. Help Desk
    This system should provide a very easy to access and report help desk to make it simple for employees to raise tickets when technical issues arise.

Asset management tools can surely make your life easier by reducing the chances of errors, but investing in the right choice depends on you. Look for a system with desired features and equal terms of user-friendliness and your business is good to go.

Choosing an Asset Management Software? Look for these elements before investing…

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By HR-One Team
January 21, 2016

Wish HR could predict this and much more. Well, this seems to be a reality now with advanced HR analytics coming in. Analytics within HRMS tools are now enabling the HRs to take informed, definitive decisions and burst the workplace ambiguity.

How often have you faced scenario when a team member walked up to you with a complaint and you had no data to verify it? How many times have you felt that you could have done better justice to an employee if you had the right data?

Managing people is not an easy task. It comes with a big baggage of emotions, expectations and melodrama. And more often than not, it is the HR that gets caught in a tricky situation.

Now, with the work places becoming even more complex (remote employees, travel, global locations, flexibility, culture), it has become even more challenging for the HRs to take definitive decisions at workplace.

Thank God for the web based HRMS tools that did cut short the melodrama and has made the whole scenario factual and data driven! Now from utilization to deployment, the HR can take better decisions, based on real data and numbers.

HR analytics goes much beyond than just collating vast amount of data. It is more about processing this data into meaningful insights and use these insights to seek answers to some of the most daunting questions an organization faces.

Here are some samples of what type of information you can derive from HR analytics:

  • What’s causing attrition? Can there be any preventive HR intervention?
  • Would the new tax friendly salary structure help in increasing retention?
  • Are the most engaged employees also the most productive ones?
  • Can we predict who will resign in next 3,6,9 months?

HR as a function always runs the risk of being biased or judgmental when taking definite decisions. HR analytics provided by HRMS softwares reduce this risk and make the decision taking more factual.

Another important area, where HR analytics are useful is employee engagement. HR keeps doing a lot of activities to drive engagement. But are all these activities successful? Analytics help HR in determining what would people value more on basis of behavioral data and thus ensure that all engagement driven activities deliver expected results.

HR analytics is transforming people management. Along with clear stats on productivity and production, it also helps managers understand their team members better and leverage their strengths. Employees, in turn feel motivated and better connected with the organization when they are presented with opportunities that best suit them.

HR analytics provides by cloud based HRMS tools create a win-win situation across the board. While the HRs are happy with the data that enables smarter, accurate decisions, people are happy because their expectations are addressed at the right time. And, if these two are happy, the organization smiles too!

Who is going to resign this month?

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By HR-One Team
January 14, 2016

It is probably the most desirous thing amongst the HRs these days. A simple, lean, easy to use human resource management system (HRMS) is the new hottie in the HR circles. Here’s why.

Like any other industry, disruptive technology has changed the way organizations managed their employees. Manual registers gave way to sleek punch in systems long back, and written applications for almost everything, is now a thing of the past. Despite being around for almost seven years, HR technology continues to remain a heartthrob and sees a strong increase in demand, year on year.

Here are some reasons that drive this strong growth of HR technology:

Old is not gold: Legacy systems (read initial systems that came into market 7-10 years ago), are losing their charm. With new generation employees coming in, HRs need systems that are as smart and fast. This keeps the hunt for a good web based HRMS always on!

Cloud is SO reachable: Well, almost everything is on cloud these days and so are most of the HRMS tools. Being on cloud, makes these web based HRMS tools a lot more simple, scalable and less frustrating for the HR!

Simple is the new bold: To keep up the interaction and employee engagement, it is important for HRs to keep updating the interface of their HRMS. Clean dashboards, bright colours, engaging graphs are some of the elements of a web based HRMS tool that help in keeping employees hooked. There is a lot of emphasis on user interface and usability in the new age systems.

Go Mobile, Tab and more! With the world getting even closer, what do you do when more than 50% of your workforce keeps travelling? Take your HRMs to mobile, simple! The anytime, anywhere access freedom that comes with web based systems is one of the key factors behind higher HRMS adoption and usage amongst employees.

Smart, quick analytics: Creating accurate reports has been a pain area for HR departments. HRMS tools make their life easy by generating custom reports for everything (hire to retire). Be it employee movement, department level analytics or organizational data, HR managers can now create quick reports for complex operations like performance, talent management, reimbursements, payroll and more.

So stop thinking and go take a bite of the pie now! http://bit.ly/1PcH4Eo

What Makes HR-Technology as Lovable as Cupcakes?

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By HR-One Team
October 27, 2015

HRIS implementation can result in significant savings in money and time for your company. Primarily, it will help you get rid of all calculation errors, payroll data entry errors, and addressing fair pay rules for all employees. HRIS or HRMS systems provide organizations with a high tech online service centers to manage all kinds of human resource activities. HRMS systems will also be a significant part of your PEO benefits.

Globally, online HRMS systems have been helping several top end businesses with compensation management, benefits administration, company report writing, information analysis, and other HR processes. Though the type of system varies between companies, one of the common and most important features is automation technology. Automation makes HR responsibilities punctual, simpler, and fast. An average HRMS system is programmed to provide the following services:

  • Payroll administration / monetary allocation system
  • Accounting management and conclusions
  • In depth reporting
  • Electronic maintenance of books of account
  • Master employee information database
  • Integration of benefits programs, payroll updates, direct deposits, PTO status and others
  • Security, encryption, password protection and top end firewall

How does an HRMS system help and organization grow?

Regardless of how big or small a business is and what industries it belongs to, HRMS systems come with several advantages.

  1. Access employee database anytime and anywhereHRMS databases hosted in online cloud servers allow managers to access the information from anywhere and at any time of the hour. Highly encrypted, these servers will allow easy but secure access. Thus strategizing HR functions can now be done from anywhere.
  2. Simplifying HR tasksWith employee information being managed electronically, the HRs desks will be cleaner and more organized. Switching from paper files to digital entries also streamlines the whole HR process.
  3. AutomationAutomation in HRMs systems can mean a lot of things. Most importantly, however, automation lets organizations enable customized programs and access specifications. This further facilitates regularized updates allowing managers to feel more confident of their internal policies and HR strategies.
  4. Reporting and data analysisHRMS Software systems make it a whole lot easier when it comes to analyzing and making reports on employee information and feedbacks.
  5. Reduce fraud

    With the ‘human hand’ playing a minimum role in information feed and reporting, there would be fewer chances of doctoring and fraud. Things like attendance would be regularized and highly accurate.

Here’s why HRMS is important for growing businesses

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By HR-One Team
July 15, 2015

Businesses have witnessed tremendous changes in the past few years, right from technological changes, new strategies and HR practices. One of the most popular ones amongst the industries is remote hiring. Companies can now hire qualified people from any corner of the world, without having them on the regular payroll. Remote hiring can be done on a project basis or on a fixed salary for a certain period of time. They do come with a plethora of advantages, both for the employers and employees, but they have their own set of challenges as well. Hiring, managing and retaining some can be a mean task for the HR department to do manually. Web based HRMS software can step in to save the day.

Remote working offers tempting benefits that result in higher productivity. One of the biggest advantages is the absence of meetings through the day, constant interruptions and unnecessary breaks. This automatically allows people to focus more on the work at hand. Quality of work improves significantly and precious time is also saved. But how can HR department tackle this business development to its benefit?

HR software in India can help the HR department with remote hiring in the following ways?

–          Providing a platform to connect

HRMS offers a platform where companies can contact with potential remote workers and vice versa. Companies can put up vacancies and requirements on the portal which can be easily accessed by aspiring freelancers/remote workers. Any queries and concerns can be put across on the platform aiding in smooth communication. It eliminates the need of constantly checking up on status, constant follow-up calls etc. Companies can get in touch with exactly the candidate they are looking for, busting the restrictions put up by geographic locations.

–          Face-to-face interviews

There are some HR practices that cannot be replaced, like face-to-face interviews. However, they can be given a new spin to keep up with the latest technological changes. One of the recent techniques has been online video interviewing. After the online resumes have been sorted, shortlisted candidates can be interviewed through video chat to evaluate them further. It saves a lot of time for both the employer and potential remote workers. A virtual, face-to-face interview helps both the parties understand each other better so that employment period remains a breeze for them.

–          Skill set database

Just like regular employees, HR software in India enables companies to maintain a database of all the skill sets that remote workers possess. Once you maintain a log, you can approach them as and when the requirements crop up. A dedicated log just for remote workers can be maintained to avoid any mix up between full-time employees and remote workers. All their skills can be assessed accurately in order to determine which candidate you would want to work with. Consider candidates with immense experience and references as you need remote workers who can get the job done without constant follow-ups, supervision or reminders, otherwise the whole point of having remote employees is lost.

–          Payroll convenience

If you are assuming that paying all the remote workers, from different corners of the world is going to be a nightmare you are wrong. But only if you have web based HRMS software by your side. If you are trying to manage it manually, it would be worse than a nightmare! This software helps in maintaining payroll details accurately. It is important to remember that every remote worker will be compensated differently from each other and inaccurate logs would cause tremendous confusion with the payments of one reaching worker reaching the other. Adopt HRMS software and bid adieu to such problems.

Companies should never shy from investing in technology that assures an improved, better HR processes. Opt for the system that stores personal details, payroll details, log of tasks and responsibilities in an accurate and secure manner. At the same time, it should comply with organizational regulations and other similar factors that might be applicable for the remote workers. Even though they are working remotely, they are a part of your organization so it is imperative for you to manage them effectively.

4 ways HRMS helps in remote hiring

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By HR-One Team
June 28, 2015

HR processes have been the same since decades. Not much has changed with regards to ‘what’ has to be done to complete any task related to employee management, such as uploading/updating required details, managing their leaves etc. However, the approach to ‘how’ has seen tremendous change, the current trends making it more convenient for the employees as well as the HR department.

Imagine the frustration of the HR team who is trying to upload details of hundreds or even thousands of employees, especially when a bunch of new hires join at once. It can be a considered as a waste of precious billable hours that can instead be utilized for developing HR strategies, designing training programs, budget control etc. Next, imagine the annoyance that employees face when they have applied for procession of pay-slips, reimbursements or leaves and there are unavoidable delays from the HR side. HR software’s in India succeeded in addressing such situation by implementing Employee Self Service (ESS) in their HR management solutions.

ESS has helped in simplifying many HR processes and empowers employees and the management team with practical solutions. Employees, while adhering to company policies and other regulations, can execute different HR tasks. Some other benefits include the following:

–          Unparalleled accessibility

Web based HRMS software allows employees to access required information from anywhere, at any time. They can log in to their accounts to update certain information, view notifications, download newsletters, track their payroll data and keep their timesheet updated. It promotes mobility, which is becoming a norm in almost every business. So, even when the employees are on the go, on a business trip or working from home, they will never miss out on keeping their details and important HR processes up to date.

–          Relieve HR from mundane administrative workload

Employees may need to update their contact details, address or bank details. They inform the HR and put in a request for the same. Multiply this by dozens as the HR team can receive multiple requests on any given day. Before one knows, the only work achieved by the HR team at the end of the day will be updating those details as they watch other important work getting piled up, smiling smugly at them. It will be a wasted effort if details get mixed up or have been filled up inaccurately. An ESS portal handles this by transferring the responsibility from the HR team to employees themselves. This greatly reduces HR’s administrative workload and higher level of accuracy is maintained when the staff manages personal details themselves.

–          Highly cost-efficient

The most obvious way to tackle the excess workload is by hiring more number of people. If the administrative work is divided amongst many, then the work might get done quickly thus allowing the team on focus on other important things. ESS module of any web based HRMS software not only allows accurate execution of such tasks but also eliminates the need to hiring extra people to execute the same things. The same amount on money can be spent suitably on better and more important purposes.

–          Reduces paper trail significantly

Encouraging a green environment and sustainability is a must for any organization. If a solution reduces paper trail in any way, it goes without saying that it would be a good idea to adopt it immediately. Since every bit of information is filled and stored online, it eliminates chances of lost memos, pay-slips or any physical damage. If absolutely required, employees can print a statement from the ESS system, but even then the overall carbon footprint left by the company would be minimal.

The advent of technology has enabled the system to be easily integrated with smart-phones and other mobile devices. This has further helped in enhancing the user experience. HR software’s in India support this module and many organizations have greatly benefited from it. If you haven’t already, now might be the right time to do it. Be rest assured that your employees and HR team will (silently) thank you!

4 benefits of Employee Self Service!

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By HR-One Team