HR Weekly.

Your weekly journal to everything HR

Get a free access to latest HR trends, blogs, best practises, templates, videos, HR tools & much more on HR-One blog.

January 3, 2018

2018 is almost here and we’re pretty excited about this year as well. All set to embrace 2018 with new hopes and aspirations we hope to make our life easier by digitally empowering our organization, especially the most critical, sensitive and pillar of any organization- the HR team.

However, HR department has changed dramatically in recent years as behind every successful business is an effective Human Resource department. They ensure your strategic goals are met by engaging your company’s most valuable asset – your People! The HR staff is largely focused on on day-to-day responsibilities such as hiring the right candidate, managing employee details,  employee benefits and much much more. So, If you run a small or medium sized business, the use of an HR software to automate all these activities might seem expensive. In reality, it’s not at all expensive and time-consuming rather automating your HR functions can help you save your critical time and effort.

As we look forward to 2018, there are a few key areas we can focus on to automate our HR functions.


Having an automated HR system can give you an unprecedented insight into your recruitment functions. It allows you to plan new positions on a specific budget, monitor filled and open positions, and monitor strict control over the assigned budget and evaluate if it exceeds the said limit. Together with this, you can drill down into areas for improvement and keep a close watch on the standard of your workforce going forward.

Onboarding- First impression counts

Often, onboarding seems more complicated and critical that involves the signing of many forms, induction programs, contracts, orientation, IT system allocations, training and all the other basic functions that is really intensive. With automation, you can structure workflows to trigger multiple actions. For instance, you can automatically send out requests to the admin team to provide necessary stationary. Alternatively, you can raise request to the IT department to issue laptop, ID cards and other valuable assets. This streamlines the flow of onboarding and take away the  unnecessary burden off the shoulder.

Timesheet tracking

Tracking and updating timesheets is a highly-consuming task. Automated timesheets remove the need for manual tracking and reduce the chances of errors, miscalculated hours and the need of close monitoring. Further, it also empowers employees to track their time from any locations, giving them great flexibility to access data the way they want.

Automate Leave Requests

When employees submit leave requests for maternity, casual sick leaves, floating leaves or for any other reason, it becomes difficult for the HR team to process the request and approve them on time. By automating the HR process, employees can secure leaves faster and HR team can update their leave records accordingly. A streamlined process helps HR members to manage, track and keep a close tab on leaves more efficiently.

Safely Record Employees Data

Eliminate the need to manage multiple, paper based copies of documents. Reduce associated costs and process delays as you safely maintain employee data up-to-date. With HRMS, entry of this data becomes effortless and manual errors are substantially reduced. This allows HR personnel to have all employee data on their fingertips and reduces the chances of process delays and data loss.

It’s easy to gauge why HR automation can greatly improve the efficiency of HR departments as well as the entire company. From recruiting and hiring the best candidates to managing leave requests, expense claims, training requests, performance appraisal process to maintaining compliance, it is critical to invest in a robust, scalable and enterprise-ready HRMS software such as HR-One.

5 Best Reasons to Automate Your HR Functions in 2018


By HR-One Team
December 19, 2016

Employees quit their job for many reasons, such as shifting home, stay with children, going back to studies, etc. But majority of reasons why employees quit jobs are related to their employers. It can be any element, such as work culture, work environment, remuneration, rewards & recognition, etc.

Below are the critical reasons why employees quit their jobs:

Visibility of career path

An employee expects a proper career path for the professional growth. They seek help on how they can grow in the organization. It is important that they have a good relationship with their employers because employers give direction and feedback, do one-to-one meetings, and help employees connecting to the larger organization. Unless employer discusses the growth path with employees, it’s near impossible to be a part of that growth.

Recognition of job performance

Employees look forward for genuine appreciation and recognition, which can act as an icing on the cake for employees’ retention. A lack of recognition can affect many factors, such as work culture, motivation rate, etc. It can become one of the deciding factors in the employee’s decision to leave the organization. Employers should always try to make recognition to retain the best talent of the organization.

Opportunities to skills and abilities

Employees look for opportunities, where they can use their skill sets and abilities and feel a sense of pride, accomplishment, and self-confidence. They feel motivated that they got a chance to participate in activities they are good at. If they’re unable to develop and grow their skills, they’ll find a workplace where they can. As an employer, ensure that you are having regular discussions with your employees and you are aware about their hopes and dreams.


Paying attention to these factors will definitely help you retain most wanted employees. If not, then employers should be ready for more exit interviews and farewell speeches. It is expensive to hire a new employee. If put in necessary efforts, you can easily retain good employees and increase the productivity of the organization.

How to retain employees: Reasons why employees quit


By HR-One Team
June 28, 2016

Women enjoy working as much as males do.  But, why do they leave their jobs once they get married or are expecting? Here are some reasons why women quit jobs. Taking care of these points may just help you retain some of your best female talent!

  • Family Time

When women get married or are about to become mothers, they want to spend more and more time back home with their family. They prefer the traditional way of staying home and taking care of their children.  According to new mothers, the normal six to eight week maternal leave is just not enough to take care of the new born baby, so they opt out to have an extended leave of up-to three years or take retirement. While it becomes easy to leave a toddler in a day care, about 80% of new mothers don’t want to leave someone in-charge of their infants.

  • Lack of Flexible Timings

When women return after a long holiday e.g. maternal leave, they find it difficult to focus on their work. Their mind is diverted towards the responsibilities of home and children. They often want to work from home or look for a job with flexible timings, which is not a facility provided by every organization.

  • Office Equality

The matter of office equality is not only for women in their 30s but also for new comers. According to several reports, one of the major reasons behind women leaving their jobs is not being treated equally to their male counterparts. Surveys say that women performing the same jobs as men are often paid less.

It takes a lot of hard work and persistence to achieve professional success. Most women, if given a choice, would not give up on it. Also, women have been found to be more loyal, sincere and better multitaskers as compared to their male counterparts.  Having women friendly policies in place can help organizations retain and nurture their female talent in a great way, rather than losing them to circumstances.
“There is no job a woman can’t do!” She can be a good mother and still handle a hectic job, provided she is supported by her family, colleagues and her organization.

Why 30 somethings Women quit jobs?


By HR-One Team
December 17, 2015

Well, there’s this super crazy rush in the HR fraternity to move their legacy systems to chic web apps and with most of your peers already flaunting their cloud apps, it becomes quite a pressure! So while you get ready for your sprint to a web based HRMS, here is some fuel, to add more fire to your HRMS hunt.

Here are five reasons why you should run to a web based HRMS right away!

Save time and money: Of course, this is the biggest bet. Switching to a web based HRMS software can save your time and costs by at least 50%, if not more. A web based HRMS also lowers your equipment and maintenance cost in terms of servers and IT staffing.

High on efficiency: Automating processes through a web based HRMS means that a single system can cater to multiple requests simultaneously. You can do a lot more with a single system, instead of running multiple standalone apps. Since the system requires minimal time to run requests, HR teams get more time at hand to deal with other important aspects of people management.

Fast and Flexible:Web based applications make processing of complex data simple and faster. Lengthy tasks like compensation planning, pay roll, reimbursements, trainings and more can be completed quickly and accurately. Also, the system gives you the flexibility to give users access per their defined roles. It can be customized to meet specific user roles and their requirements.

Anytime, anywhere: From mobile to all other gadgets like iPads and tablets, web based HRMS solutions can run from anywhere. This means you can look at all important reports and updates, right from your mobile, anywhere, anytime.

Consistency and Accuracy: Having information in one place means that there is no discrepancy in information communicated to employees. Everyone looks at the same documents and policies. This also helps in building transparency and trust. Moreover, since all requests like leave, attendance, payroll etc. are automated, the reports created are 100 % accurate and error free.

HR is a sensitive operation. Apart from dealing with processes that impact people directly, they also deal with employee expectations. Having a web based system in place gives them more freedom to pay attention to people management and create a happier work place. So get ready, and take the leap towards a faster, better and more friendly HR management with a web based HRMS software.

5 Reasons Why You Need a Web Based HRMS Right Away!


By HR-One Team
September 22, 2015

Today, it has become quite common for human resource decision makers to use cloud based management systems. With growing responsibilities, cloud isn’t just a luxury for these HR’s but a need of the day. If you have been evaluating the potential human resource management platforms for a company, here are some reasons to invest in web based HRMS software.

  1. Increased mobility

Smart phones have already entered the workplace and become a consequential part of it. Now, these mobile devices have the capability to allow the user to get access to the company’s human resource system. Several web based applications can be optimized with smart devices that employees carry. The implications can range from attendance submission to reviewing work hours. These features allow web based HRMS software to interact and connect to employees who don’t have frequent access to an internet enabled system, especially in the manufacturing sector.

  1. Faster access to new technologies

Cloud based applications make system updates a highly easy and trustworthy process. This would mean that the client can have access to new features and bug fixes faster than the devices that have been hosted inside the premises. An added benefit is the minimal downtime to upgrade software versions.

  1. Customization

HRIS software companies today offer packages that can be hosted locally and apart from having a standard set of features can be customized to suit the needs of the organization. Customization also ensures that the platform can be made easier and the user experience made more convenient. From changing interface layouts to deploying special programs, these web based HRMS software are great addition to your employee management tools.

  1. Money and time savings

Server maintenance and troubleshooting is always a time consuming and expensive process. Web based HRMS software systems on the other hand minimize the need for in-house administration and thus lower the equipment cost and the time spend on training. Improved focus on the current staff will definitely allow your HR follow a more streamlined process.

Depending upon your needs and budgets, you can choose among several HRMS software produced by HRIS software companies. Research well and make sure you are putting your money where it’s worth it.

4 Reasons that will make you choose a web based HRMS!


By HR-One Team
January 28, 2015

The implementation HRMS is growing by leaps and bounds in most of the industries across a wide spectrum. This popularity has cemented its future as well, which to be honest, looks quite scintillating. A lot has been spoken about this software and many people are turning towards it to enhance their business. Most of them would vouch for the advantages that HRMS brings to the plate and many give rave reviews about the same. But what is it about HRMS that makes it so popular, the very popularity that is building a steady path towards a bright future? There are numerous reasons for accounting the popularity. Let us see some of them.

Factors Leading to Popularity

There was a time when HRMS was popular only in bigger companies and industries. However, times have changed and one can witness the growth in human resource management software for small business as well.

Longevity of the Software: The HRM software has observed a greater life cycle as compared to numerous softwares that have been adopted by different organizations.HRMS has simplified work processes and has improved the performance of many HR related tasks. If you add a long life to these advantages, there is no doubt as to why so many businesses are loyal to HRMS. It satisfies a lot of organizational needs, for a really long time. What more can one ask for?

Ease of adaptation: Any software enjoys immense popularity if it can be adapted with ease. Adaptation of any technology can be quite nerve-wracking and ridden with anxiety due to the complexity that may accompany it. However, if it can be adapted easily without hampering the ongoing flow of work and fits well with the work model of an organization, then there is no doubt why it would enjoy tremendous popularity. The ease in adaptation also comes in with the decline in the complexity for its up-gradation. There is no need to have constant up-gradation or require transferring of data from old software to a new one once HRMS is implemented. The cloud HR system has made it possible to access all the database of the HR with just having an internet connection.

Improvement in the Interface: Having a user-friendly interface is extremely important for any organization that is adapting a new technology. Change isn’t a pleasant thing for many and new software may face some friction merely because it is difficult to use. Having a clean, smooth and simple interface encourages many people to use the software. If people are getting inclined towards HRMS, one of the primary factors is its user-friendly interface. HRMS has seen an improvement in the interface which is why many people find it easy to shift from older technologies to the new one.

All-In-One HR system: The human resource management software for small business comprises of multiple functionalities that cover the entire groundwork of an HR department. Every single task, right from finding the required talent, hiring a new employee to ensuring a smooth payroll system and similar functions, the HRMS can take care of everything. There is no need to implement different software applications for multiple functions. Since you get everything in one place, work gets simplified and much more efficient.

Customization Options: HRMS not only provides a comprehensive list of functions it can achieve but also a gamut of customization options that would be perfect, specifically for your organization. Not every company requires the same settings of different functions. Having the flexibility to customize any software to suit their requirements in such a manner that it addresses all the problem areas greatly empowers an organization. Different customization options add points to the popularity of HRMS.

A Long Way Ahead

HR-One is a good place to understand about all things HRMS. You can easily find answers to different questions that may trouble you at times. It would be wise to understand everything about human resource management software for small business, as there would be a spurt of small businesses in the future. It just might help you contribute in making a small company bigger or even help you start and manage your own business efficiently.

What are the reasons of Popularity of HRMS Software?


By HR-One Team