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Handing Social HCM: Key Points for the HRs

Adding social to HCM or HRMS is the new cool. Here is what the HRs need to know before they jump to this integration.

Integrating HRMS solutions with social is the new HR tech revelation. Many organizations are viewing it as an opportunity to map the humongous data on social and use it for recruitment and employee engagement effectively.

Social has immense power and freedom. Integrating it with HRMS enables the HRs and the employees in many ways, however, this needs to be handled with caution.

Before your start using the social HCM, here’s what the HRs need to know:

Benefits: Yes, there are many powerful benefits of a social HCM. From more effective communication to recruiting and engagement, the HRs can use social HCM in many ways. Integration of channels like LinkedIn to an HRMS means that hiring “known” candidates becomes easier. Your employees can directly refer their LinkedIn contacts and in turn HRs can quickly validate the social footprint of a prospective candidate. The whole process is a lot more interesting, simple, and engaging.

Social HCM also gives a great chance to the HRs to communicate more effectively with employees. Using social HCM HRs can discuss and share important updates and announcements with employees at different locations instantly and also capture their feedback online.

Caution: We have already experienced how powerful social can be in terms of its outreach and exposure. Given the scale of visibility, it is important that each and every info shared is correct and accurate as this has a direct impact on your brand.

Even a minor error like a poor formatted job posting can drastically impact the way your brand is perceived by its viewers. Similarly, the tone of the messaging needs to be correct – avoid sarcasm or aggression. It is best advised that HR should identify communication experts to handle social HCM content in the right way.

Here are some more cautions which the HRs must practice while using social HCM:

• Do not treat LinkedIn like a job portal: Be judicious about what vacancies you want to post, where and how.

• All the information shared should be linked to the correct sub group / detail either within the HCM or the company website.

• Keep your readers informed in the right way. Social HCM should not be treated like a sales stream. Keep the employees and other fraternity updated with the right company info and other facts pertaining to your industry, work culture etc.

• Maintain a consistent communication stream. Too long a gap would result in people losing interest in your postings.

Are you using social HCM at your organization? Do share your feedback and comments here!

What are benefits of Social HRMS?

Technology has grown by leaps and bounds in the recent times. Its contribution to the business world has proven to be unparalleled. One of the latest avenues that is enjoying the fruits of technology is the HR department. Rewind a few years and you could see the HR professionals behind a piles of papers, putting in their best efforts to ensure smooth functioning of the HR processes. Communication was done in person, through memos. Slowly internet came into place, tasks and communication got leaner, faster and smoother. Then came the age of social media and everything changed overnight.

The term ‘Love it or hate it but you definitely can’t ignore it’ can’t be more accurate when it comes to social media. It has become the pivotal cog in the wheel, without which the ride could be quite bumpy. And of course, no one likes a rough ride. Human Resources has gained significantly with the boom of social media and it has transpired into HRMS as well. The best payroll management software has embraced social media and the results are nothing but favourable. Let us see some of them.

What does Social HRMS Bring to the Table?

A major transformation has been experienced in the field of communication. Social HRMS has brought in a layer of the much needed transparency as well. Recruitment has received a major transformation. Read on to know more.

–          Social HRMS has encouraged one to explored unknown avenues for recruiting: There was a time when job posting were advertised in newspapers or the existing employees intimated the news to their friends and family. The aspirants would walk in with paper resumes and the succeeding processes were dependent on paper too. HR-One’s social HRMS has changed this greatly. Today, employers can post recruiting details not just on their website but on various social media platforms such as LinkedIn, Facebook and Twitter.

It is not only faster but doesn’t cost a thing. A larger pool of people can be reached through these platforms and the chances of hiring the right person increases. Since the interaction starts through social platforms, you can be assured the candidate is familiar with the world of social media which is a must these days. You get exposed to great candidates and the hiring process becomes a breeze.

–          It has empowered the employees and given a voice: Companies are making their presence felt globally. Effective communication plays a major role in bridging the gaps that can be caused by global barriers. However, communication should not be limited to just the managerial positions. Through social HRMS, the employees get an opportunity to voice their opinions, queries and suggestions. It is possible to brainstorm, gather suggestions and put out questions on social platforms and forums and everybody can contribute to it. There is no limit to the number of people who can participate in such social interactions. When you empower the employees, you increase their morale and encourage them to collaborate with each other and produce great results every single time.

–          Information can be shared in real time: A couple of years back sharing information was not a fast process. Either the information was sent personally to the concerned people or the notification would be put out where people could come and read. There was a significant time gap between the information being put out and reaching people. Then slowly the information got shared through mails, thus increasing the pace. However, the best payroll management software brought an entirely different pace through social HRMS.

All the necessary information can be shared through multiple social platforms, thus reaching a large group of people at once. The notification alerts would ensure that the information in real time. If you want to share the experience of an event you are attending with your colleagues, you can put real time updates on platforms such as Twitter and numerous people can benefit from the real time information without being present in the event.

How HRMS can turn your business around?

A lot has been said about the benefits that HRMS can offer to various organizations. Significant changes can be instantly noticed in areas such as attendance management, payroll, leave requests etc. Though it may sound insignificant, it helps the company in great stretches. When the overall effect on the company is taken into consideration, the impact is massive. However, the HRMS payroll software solution providers in India insist that the solution can go a step further. It can, in fact, turn any business around. If you are experiencing turbulent times with uncertain results, HRMS can be trusted to bring you out of it. Sounds fascinating, doesn’t it! At the same time, it just might sound a little hard to believe.

Small Yet Giant Steps

HR-One’s HRMS solution offers three major benefits that have the potential to turn around the way your business functions. These might seem small on an individual level, but when all these benefits are combined, the company has the ability to take giant strides towards success and growth.

– A Platform of Automation: One of the first things that HRMS brings to the table is automation. Once the trivial functions are automated, time and effort of the employees are automatically saved. No more manual tracking of attendance or wasting time on calculating each employee’s salary. Let the software take care of it. You can be free to focus on the area of the company is lagging behind and tackle all the problem areas head on.

– Efficient Organization: Remember those times when all the documentations were organized into folders, tucked safely behind the cabinets. It brought the issue of security, loss and theft to the fore in addition to a lot of time and energy being wasted by the employees to maintain the same! HRMS tackles this issue by providing great features which help in organizing all the required files and documents. All this can be done with just a click and the chances of loss are minimized. Even the aspect of security is covered. This simple change can bring a massive impact to your business, so much so that it can turn your business around. After all, effective organizing practices go a long way.

– Accurate Measurement of Performance: HRMS has several features that makes measuring employees’ performance a simpler process. It brings about a lot of transparency too. If someone’s performance is hurting the company, necessary action can be taken immediately. HRMS provides a platform for the teams to interact and improve the overall performance. This again has the potential to help the business take a positive turn.

So now that you know that HR-One’s HRMS solutions can indeed help you greatly, especially at times when your business is experiencing rough times, it would be wise to invest in HRMS and see the changes in a very short period of time. Almost all the HRMS payroll software solution providers in India would nod their heads in approval. So, don’t waste any more time and make HRMS an integral part of your business!

How can HRMS add Value to your Business?

There are some processes in every organization that are repeatable. Performing these tasks and processes time and again can prove to be quite cumbersome and can be a wastage of time. There will be times when these tasks will be unaccounted for or even untracked. Most of the times, these tasks are executed by one department specifically or even by one person in the department. When performed repeatedly, there are chances of errors caused by human error or there may be a few cases of inconsistencies. These errors and inconsistencies may put the organization at risk and may, directly or indirectly, affect the business. Making web based HRMS software a part of your organization may help you prevent this. Let us see how.

HRMS is used for streamlining processes that are managed by the Human Resources (HR) department. One of the crucial tasks that this department overlooks is the hiring and induction of new talent. Usually, a sequential process is followed when a new employee is hired. Some of the tasks maybe in the following sequence:

–          The employee is given a brief introduction

–          All the required forms are given to the new employee to be filled

–          Assign the work location

–          Introduce the employee to their senior or reporting manager

–          Order his or her business cards

–          Start assigning work

Every time a new employee is hired, these tasks have to be executed. If the hiring process is quite frequent, depending on the growth and requirement of the company, then there has to be a dedicated staff to ensure these processes are carried out efficiently. However, it may be easier if a web based HRMS software is implemented. There are various features and functionalities in HRMS that will assist the HR team in performing these tasks. For example, the workflow management helps in performing the above mentioned tasks in an efficient manner and minimizes errors. It ensures that the required sequences of various tasks are followed correctly. Moreover, the tasks can be automated and can be triggered by the occurrence of different events. Thus scheduling can be done, saving a lot of time, resources and energy. Like workflow management, there are other functionalities that focus on payroll, inventory to name a few. All these add great value to any organization.

Some of the advantages of having web based HRMS software are:

  • Increased efficiency of the overall
  • Ability to standardize different working methodologies
  • Streamlining tasks
  • Tracking employee performance

These are some of the benefits that can change the way an organization operates and performs. The roles and responsibilities are defined clearly through HRMS. All these benefits and functionalities of HRMS add value to your business. HRMS is not restricted to any specific industry or its size.