Tag Archives: Productivity

Follow These 3 Simple Steps to Supercharge Your Workforce Productivity

You’ve got a very hard working team in your office – so hard working that the breakroom is often empty. That is the good news – or the bad news, depending on how you see it! Okay, I won’t confuse you anymore. Let’s get to the point: while you may be celebrating the hardworking nature of your employees, it may be the sign of an unseen, much bigger problem. It’s called the problem of productivity.

Yep – smart business leaders always understand the fact that by the end of the day it’s productivity that matters – not the man hours that went into it. If output isn’t increasing, an increase in work duration doesn’t really matter. And it’s also a fact that working for extraordinarily long duration hinders productivity instead of boosting it. There’re many studies to back this, including this study published in Harvard Business Review. So if your workforce is always in front of computer screens, there’s a good chance that you’re not getting the max out of it.

So what to do?

If your employees aren’t taking enough breaks, it’s only because of your company culture. They don’t take the breaks because they don’t find it good, and you need to change it. Some steps that can help are given below:

#1. Get Professional Workforce Management Software System

Excel is powerful, but if you want to maximize employee productivity then please, for your company’s sake, step out of it. There’re more professional and powerful workforce management solutions available in the market today that can alert you whenever there’s an increase in non-productive idle work hours. Utilize them, because you can’t cure something until you detect it.

#2. Make Your Breakroom(s) Inviting

The second most important step in that direction is to make your breakrooms inviting. Design and comfort are major factors here, so pay special attention to the choice of furniture and colors that’re present in your breakroom. If you can afford it then take help of some professional office interior designers to do this in a right manner.

#3. Lead by Example and Encourage Timely Breaks

While you don’t need to force your employees to take breaks, you should encourage them to take breaks whenever they feel burned out or unproductive. Lead by example and encourage your employees by inviting them to join you in the breakroom when you find some of them feeling unproductive. Eventually this will change things and you’ll see your employees using that breakroom whenever they need it.


Hard work is important, but smart work is even more important. Without productivity there’s no point in continuously sitting before the laptop. Breaks taken in timely manner can significantly increase employee productivity, and we’re sure that steps given above will help you in doing that.

Reminding Employees to Take Time-off

The business world has seen tremendous changes recently. The way people approach work has changed and practices like ‘flexible working hours’ and ‘working on the go’ are becoming more and more common. While it may benefit the company on many levels when the employees put work before everything else, it has harmful effects on the employees themselves. Working round the clock and putting personal lives on the backburner will eventually make the employees unproductive and they will burn out soon.

While the companies should ensure that work is being done, they should be considerate enough give their employees some time-off once in a while. For most, the idea of vacations is ideal in itself and they wouldn’t think twice of grabbing such opportunities. Although, there are workaholics for whom the idea of taking a vacation equates to losing out on working days, without realizing that they could potentially burn themselves out. The HR department should remind such employees to step out and focus on relaxing for once. Since the HR team cannot keep an eye on the working habits of each employee, they employ HRMS do the same. This practice has been employed by numerous Human Resource Management Software Companies.

HRMS Lends a Helping Hand

These are some ways HRMS helps the companies ensure that their employees take regular breaks and eliminate the risk of being unproductive. Vacations rejuvenate the employees, make them more energetic and help boost their productivity. It is unimportant whether ‘vacation’ means going to an exotic place or just staying in at home, as long as they use that free time to recharge themselves and get back on the creative track.

Every company offers a specified number of paid leaves for their employees. There may be cases when employees forget to keep a track of the number of pending paid leaves. Some projects require the team members to put in extra hours, work on weekends and forget the line between night and day. So, their managers might go a step ahead and reward some of their well-deserving candidates a few days of vacation. HR-One’s HRMS keeps a track all the vacations/paid leaves that are designated to various employees and send them alerts accordingly. It comes as no surprise that workaholics do not bother to check the status of their pending vacations which is why the alerts will keep reminding them.

HRMS does not just remind people to take a few days off, but can also mentions how many days of their paid leaves are left. Managers can automate the reminder process so that the employees get regular updates and alerts. Those who do not keep a track of their vacations, HRMS helps them do that. When people act on those alerts and take some time off, the number of days of their vacation will be calculated by the HRMS. The new figure of pending paid leaves is updated in the system and alerts can be sent again after a few months when the managers think their team members deserve a break. The frequency of alerts can be modified. Different team members based on their position or other factors can receive different alerts or it can be kept same for everyone in the team.

Companies can tie-up with various tour operators and design travel tours and plans for their employees. The HR team can send these plans and itineraries through HR-One HRMS. Instead of just sending reminders of how many vacations can each employee can take, you can now help them in planning their time-off easily. HRMS can alert them of the different deals that the travel agencies have to offer them. HRMS can mail them the travel brochures and it also helps managers keep a track of the number of vacations their teams are taking or have pending.

The ‘Rejuvenated’ Results

There may be few people who find the idea of ‘reminding’ employees to take a break quite absurd, but everyone needs a break. Companies understand that their employees are the biggest assets that they have and their well-being should be prioritized before anything else. Doing so would result in happier, relaxed, rejuvenated and inspired employees, thus increasing their morale and productivity.