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March 20, 2018

Payroll teams spend most of their time manually updating all the payroll related tasks, which is the most time consuming, monotonous, and expensive process.

What if these teams get an opportunity to use a system that can perform all the payroll related activities anytime and anywhere? Not only this, the payroll system is scalable as well as user friendly.  A system that ensures managing the end-to-end spectrum of the payroll system with better control, flexibility, and accuracy. A good Human Resource Management System (HRMS) payroll system may help to revolutionize a workplace!

The payroll system often requires little input from the employer, such as employee salary information and some basic details. After this, it handles all calculations on its own and performs withholdings automatically. The best part is most of the HRMS payroll software are automatically updated based on tax law changes. It also notifies employers when to file different types of tax forms.

Selecting a payroll system

It is important that you choose a payroll system that suits best to your business needs. But what are the parameters that you should keep in mind while making a selection? An effective payroll system should have the following features.

  • A payroll system should not only record the number of hours the employees have worked, but must handle difficult operations, like taking care of  taxation rules etc.
  • There should be a feature of keeping detailed and correct records. Record-keeping helps in monitoring trends, like how much the overtime is being paid.
  • An automated payroll system helps in organizing other tasks, such as helping employees to independently download the payslip.

In today’s era where the technology ecosystem is growing at an exponential pace, it is a time for the HR department to embrace new systems and tools managing employee engagement and communication, workplace culture etc. No matter which services you choose, the features should be customized to suit your business needs. An effective payroll system should be able to offer advantages in terms of speed, time, cost, and accuracy.

An Integrated Payroll Solution can provide a seamless end-to-end experience

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By HR-One Team
March 19, 2018

Trending now in the HR management for Start-up businesses, Agencies, Enterprises, and SME world is a payroll management software that efficiently automates and integrates with accounts by simplifying workload, minimizing error and, optimising productivity. One of the softwares, many HR heads have switched to and has in fact, been awarded in 2017 as the “Expert’s Choice” and “Exceptional Customer Support” by Software Suggest is the HR-One software. It contains versatile modules and integrations that are readily available.

So, what makes HR-One stand out from the crowd? Let’s talk about the values they stand for.

Simple

HR-One has invested its time and effort to make the software easy to use for implementation, tutorials, and training. The ease of use is one of the factors which makes it efficient and popular for many customers. The software can be easily customized according to the business needs.

HR-One provides seamless management of the payroll through its Payroll module. It automates and process benefits, deductions, medical insurance, taxes, bonus etc. It also generates all statutory compliance reports. It basically does all the manual jobs which used to take hours.

It simplifies challenges faced by HR teams like attendance of employees, leave management and overtime calculations. With automated input for procedures like PTO requests, biometric attendance system, hassles of manual and paperwork can be avoided resulting in optimising time, productivity, and growth. It also eliminates human errors.

Scalable

This Software as a Service (SaaS) comes with more than 12 modules such as recruitment, time office, workforce and many more. Different kind of modules serve different purposes such as the Time and Attendance Management module permits an accurate evaluation of performance of all employees. The software includes a recruitment module that tracks right from hiring to separation. It contains modules like Performance Appraisal, PF/ESIS Calculation, Reimbursement Management, Salary Adjustment and Workflow Management.

Secure

Although the software allows multiple user login and role-based access, HR-One is fully secure with SQL & SSL certification. Strict parameters are defined so that only nominated users are allowed to access information to prevent data leak and manipulation.

Accessible

Being cloud based, this payroll system can be accessed from multiple devices. HR-One is also available on premises. Information can be accessed on the go through iOS and Android.

The software functions as a central repository of data for employees. Employees could see their profile and data, payslips could be checked and downloaded saving a lot of time for HR personnel and minimising on paper work.

Employees could feed their personal information and track their information like salary, leave, TDS calculations, bonus, benefits etc. Through this, the functionality of the payroll system is enhanced and allows the administration to accomplish work more quickly and accurately.

Easy access allows better engagement of HR personnel with employees making it easier management for the team to capture data and use it.

Access to real-time attendance and work hours could be obtained thanks to the integrated biometric attendance system. This also saves a lot of money which otherwise is lost without proper leave and attendance system.

Moreover, the modules provide periodic reports like a monthly report on the employee’s salary and MIS to name a few. It provides a clean presentation of information.

To conclude, HR-One HRMS software does its job well in being comprehensive yet simple in its navigation. Its forte lies in HR and Payroll management software, leading to better functionality and growth in business. With its great user interface, this HRMS software continues to be a promising choice with excellent customer support and technical assistance.

HR-One the All-in-One Payroll Management Software

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By HR-One Team
February 9, 2018

Human Resources faces the challenge of keeping up with a constantly evolving business landscape. Gone are the days when HR leaders were responsible for heavy paperwork, resume sourcing, recruitment, onboarding, and other legal issues. Today, with a millenial workforce, HR managers are called upon to perform strategically and to move from administration to making strategic decisions. With a dynamic workplace and high expectations, the HR department is aspired to do more with less. The question is, how?

If you are still carrying out your major task and relying heavily on spreadsheets and manual inputs, it might be that your company may need to move fast in this progressive world. Below are some of the clues that your legacy practice is getting dysfunctional.

  • You feel that you are always packed with herculean tasks
  • You need more hands to ease out your HR work
  • You’re not sure of your employee’s confidential information
  • You think you are not gaining insights from spreadsheets and excel sheets
  • You are not able to set a position budget with legacy system
  • You’re reimbursing more because your system doesn’t indicate duplicates.

If you’re facing above symptoms, you”ll probably want to know the way out to tackle the situation.  Well, this is where automation and digitization comes to your rescue. Here are 5 best HR tasks you can look forward to automate to ease out HR herculean tasks.

Automate Time Tracking with Timesheet Management Software

Manual time tracking can be one of the most tedious jobs for a manager, and one of the most essential parts of a manager to accomplish. Imagine managers have to spend so much time tracking their employees’ work time that they can’t focus on the big picture. An automated tool such as HR-One can easily create multiple projects and tasks for your team.  Using the Time Sheet HRMS software in HR-One, you can easily save time, money, and resources and get a more accurate picture of critical time spent.

Organize all the tasks of employee payment and the filing with Payroll software

Now it’s easy to organize all the tasks of employee payment and the filing of employee taxes in a simple way. With HR-One HRMS, you can effortlessly keep track of hours, calculate wages, withhold taxes and deductions. Precisely, HR-One payroll software helps you to process payroll which is a very typical and time consuming activity for any business.

Manage the complete recruitment function with the Recruitment management software

HR-One Recruitment Management Software helps you manage the complete recruitment function. It makes recruitment faster and more effective, while reducing costs and the impact of employee turnover. The comprehensive web based recruitment software helps in making the hiring process transparent, faster and paperless. The recruitment management software comes with custom dashboards for hiring managers, recruitment managers and recruiters that makes this module extremely simple to use for each user.

Automate the complete process of travel booking with Travel management software

Travel can involve all kind of hassles from defining travel plans, to listing preference, to approvals and reimbursements. Inaccuracies and inconsistencies often aggravate issues and conflicts. Automated travel and expense requests create hassle-free communication and tracking. The travel management software in HR-One automates the complete process of travel bookings and approvals. From defining travel plans, to listing preferences and submitting booking requests, you can do all this and more in this powerful module.

To summarize, what value do we get by automating the above HR tasks. Here are the 5 important benefits of HR automation.

  • Helps HR manager focus on strategic tasks
  • Increase employee engagement
  • Reduce human errors and security issues
  • Keep cost down by boosting productivity with automated system
  • Keep a good track of your HR tasks
  • Increase HR managers’ efficiency and productivity

HR teams need an enterprise-ready software that works well with their workflows and expectations. With the right software solution, you can ensure you’re making work and lives of your HR people easier; supporting existing work-culture, and  moving forward into the digital world.  

Automate your Herculean HR tasks with HRMS Software

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By HR-One Team
January 16, 2018

Getting the salary in your account on the last day against all odds always puts a smile on our face. But, if your payroll management system still faces compliance & filing issues and relies on paperwork and manual interventions, your internal process may suffer a big setback. You cannot hope to run an agile business if your payroll is riddled with complexities. It is what keeps track of hours, calculate wages, withhold taxes and deduction. So, if your payroll technology is holding you back, you’re the one who ends up losing.

The choice of selecting any payroll software should be done by keeping in strategic objectives in mind. The right software can improve HR operations, increase efficiency, boost employee engagement and improve statutory compliance. Choosing HR software for your enterprise can be a painstaking process, but when you invest in the right software, it can automate and streamline all your current processes, cut down on staff hours, eliminate the hours spent in tracking manual attendance and more.

When shortlisting a payroll management software, small to medium size businesses should consider several things.

Stability Factor

Can you measure the system stability just during a payroll software demo? There is however nothing better to closely examine and validate the system by yourself. You can also read some customer testimonials which will help you establish credibility against that particular software.

Evaluating System Support

One of the most critical aspects to consider here is to ensure if the service providers team are available for support during the peak time. So, it’s always advisable to ask customer support from your current vendor before the implementation process.

System Sustainability

An automated payroll processing  is not just a critical tool to help employee efficiency, but it also an extremely powerful system that involves a good investment. However, any system wherein the investment must be done should be glanced from a sustainability standpoint.

Self Service Component

How many times have you observed your excel sheets are not maintained properly, and there are biometric glitches as well?  Not having leave and attendance coming correctly might create a nightmare for HR personnel and employees. It is important to have a self service leave and attendance management system for a seamless and accurate payroll processing.

Statutory Compliance

Any payroll software should be in line with the local and all compliance laws. It helps the organization maintain amicable employee relations and assure error free statutory calculations. It also allows you to manage your PF and ESI preferences, manage professional tax, select the salary heads applicable to you, manage TDS through investment declarations and automatically calculate salaries after TDS deduction while processing payroll.

Keeping the above pointers in mind will definitely ensure that your organization is making the right move in shortlisting and picking the payroll software. Along with this, pay due attention to the system that offers add on features such as scheduling, help desk, and flexibility of other other modules that you can add on as your business needs evolve.

5 Things to Ensure while Choosing a Payroll Software

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By HR-One Team
October 13, 2017

Today, organizations are facing increased challenges to handle the dynamic regulatory landscape and statutory compliance in HR. Functions such as tax compliance, payroll processing, financial and accounting is complex, time-intensive and requires full business confidentiality. There are numerous laws and regulations governing the employment relationship that HR professionals must adhere to avoid an unwelcome spiral of compliance audits. Therefore, dealing with statutory compliance requires companies to be well-versed with the various legislations. But, how can a business confidently navigate the compliance landscape if it relies on manual data entry and spreadsheets?

In today’s demanding regulatory environment, companies are evaluating an enterprise-ready HRMS to increase efficiency, reduce risk and be compliant to the constantly evolving landscape of statutory and labour laws. But before we discuss the potential benefits of HRMS for payroll management and compliance, let’s quickly discuss some of of the payroll management challenges that companies confront.

Some of the Payroll challenges

  • Data entry errors result in incorrect payments and unnecessary confusion and delay
  • Incorrect payroll calculations lead to additional work, inconvenience, and penalties
  • Unable to manage payroll records effectively. This may delay employee salaries, tax payments, business reporting and more

Incompetency of existing payroll processing software

  • Doesn’t go well with our company unique needs
  • Doesn’t integrate with other HR tools, consequently increasing the time in payroll processing – (Employee, department, designation , location wise……)
  • Doesn’t automatically update as per statutory changes
  • Untimely filing of tax return — preparation and filing and important payroll reports
  • Unable to comply with financial and tax regulations, and in local statutory requirements

“A more strategic HR role requires smarter HRMS”

Keeping a track of all compliance, regulations and payroll processing with HRMS

Payroll is a highly regulated discipline filled with compliance complexities. A robust and enterprise-ready HRMS provides the foundation to ensure that regulatory requirements and governance is handled effectively. A payroll software such as HR-One is designed to meet the growing payroll needs of a business. It supports accurate payroll calculations, payslip calculations, and manage payroll taxes and provide information and reminders about any compliance needs.

Among the many benefits of using this software, HR professionals will have the option to be more proactive in their risk mitigation strategies. This is the key differentiator between working with spreadsheets and working with a robust HRMS. With the automated system, businesses have more time to identify compliance gaps and fill them with confidence and timely.

Today’s HR departments have the capabilities and access to the advanced system at the table in helping businesses grow, stay competitive, and mitigate compliance risk and payroll errors. Instead of relying on spreadsheets and outdated software, businesses can approach HR compliance with confidence and ultimately proceed with their ongoing operations with HRMS.

How to Remain Statutory Compliant and Avoid Last Minute Payroll Hassles?

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By HR-One Team
August 30, 2017

A lot has been said and researched about implementing payroll management software in any organization to streamline the entire payroll process. Right from saving time, minimizing errors, boosting productivity and making the process more efficient and transparent are amongst the few benefits. We may believe the employers and management will surely recommend payroll management software, but the great news is that even employees can greatly benefit from it. As it has been truly said, technology doesn’t differentiate between people. So, here we proceed with how the employees can benefit from the implementation of payroll management software in your organization.

High Trust and Confidentiality 

Any information pertaining to payroll and other monetary related information is now easily accessible. Employees can easily access any records without any delay. Moreover, there is an extreme confidentiality in maintaining the records as only the immediate manager, concerned official, and concerned employee will have the authorization to view the details. There is no fear of people gauging at your personal payroll records. Further, there is no need to take special permission to view your record.

Available at All Times

This software gives a great flexibility to all those remote employees or who work in different shifts. This is extremely important to them as they can access their information anytime they feel like. Further, holidays, weekends or leaves do not affect your viewing the payroll details. Even, when you are on the move you can access any details. Thus   24 X 7 availability of any payroll information reduces the dependence on the payroll department.

Track Working Hours Efficiently

Everyone in your organization can track time on any device, wherever they go. A payroll management software makes it easy.  Keeping a manual tab can invite costly mistakes and errors. So, the best way to track employee hours is to start saving time and avoid costly errors by automatically calculating total hours worked. Further, if there is any discrepancy, it can be brought to the notice of the concerned official immediately so that there is no inaccuracy in the issued paycheck go.

Payroll Process Is Faster, Transparent and Simple

Gone are the days when an employee had to keep a constant touch with the payroll team in case of any confusion, discrepancy or error. With the payroll software in place, it has speed up the things. The process is faster, agile and remarkably simple. The employee can send and raise query anytime without the hassle of taking an appointment with the payroll team. This gives great flexibility to access the response when you want, irrespective of the location. There is a level of transparency too, which nurtures a strong sense of trust between the organization and the employees.

Keeping things transparent and enabling your employees to do certain things will go a long way in keeping their morale high and in turn can help in retaining talent and boosting productivity.. One area where this can be achieved is through the payroll management. Companies like HR-One can help you get more details about the same.

How Payroll Management Software Benefit Your Employees?

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By HR-One Team
April 21, 2017

Payroll teams spend most of their time manually updating all the payroll related tasks, which is the most time consuming, monotonous, and expensive process.

What if these teams get an opportunity to use a system that can perform all payroll related activities anytime and anywhere? Not only this, the payroll system is scalable as well as user friendly. A system that ensures managing the end-to-end spectrum of payroll system with better control, flexibility, and accuracy. A good Human Resource Management System (HRMS) payroll system may help to revolutionize a workplace!

The payroll system often requires very little input from the employer, such as employee wage information and number of hours worked. After this, it handles all calculations on its own and performs withholdings automatically. The best part is most of the HRMS payroll software are automatically updated based on a tax law changes. It also helps notifying employers when to file different types of tax forms.

Selecting a payroll system

It is important that you choose a payroll system that suits best to your business needs. But what are the parameters that you should keep in mind when making a selection? An effective payroll system should have the following features.

  • A payroll system should have details of all employees and other details like number of hours they have worked on different tasks.
  • A payroll system should not only record number of hours the employees have worked but must be handle difficult operations, like taking care of government taxation.
  • There should be a feature of keeping detailed and correct records. Record-keeping helps in monitoring trends, like how much overtime is being paid.
  • An automated payroll system helps in organizing other tasks, such as helping employees to independently print pay stubs.

Conclusion

In today’s era where technology ecosystem is growing at an exponential pace, it is a time for the HR department to embrace new systems and tools managing employee engagement and communication, workplace culture etc. No matter which services you choose, the features should be customized to suit your business needs. An effective payroll system should be able to offer advantages in terms of time, cost, and accuracy.

An Integrated Payroll Solution can provide a seamless end-to-end experience

[..]

By HR-One Team
December 23, 2015

A human resource management system (HRMS) manages the most important asset of your organization, your people. Hence, you must ensure that you choose the right system, one that perfectly meets the need of your people!

If you are thinking about a human resource management system for your organization, here are some MUST have features that your HRMS should come with:

Employee Self Service: This is a key feature that is also the foundation of any good HRMS. The employee self service module enables people to see and do a lot things on their own. It reduces their general dependencies on the HR and also keeps them updated about all important announcements. This also saves a lot of time and effort for the HR and at the same time helps employees to interact with the organization in an interactive way.

Payroll and Statutory: Payroll and compliance are big pain areas for the HR. Tedious paper work and complex procedures make it extremely difficult to process payroll manually. A human resource management system with payroll ensures that all your data is tracked and that the processing is error free. It also ensures that tax and other statutory compliances are met for all roles across the organization. This module automates the entire payroll process and makes it extremely simple, quick and accurate.

Database: How many of your struggle with heaps of files to maintain employee records? How safe is your data? An HRMS maintains your complete database in a secure way. All of employees’ details and activities from hire to retire can be tracked easily.

Reimbursements: A robust human resource management software would also take care of all reimbursements and expenses incurred by any employee or organization. From travel bills to issue of assets, everything is visible in a single click.

Performance Management: Performance management is a tricky space as it has a direct impact on people. A good human resource management system makes the whole review and performance tracking system transparent and simple. With clear goals and metrics defined for each employee, it becomes easy for the employee and the managers to keep a track on progress and ratings. This helps in avoiding any year end surprises and also paves a clear progress path for the employees.

Does your HRM has these 5 things?

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By HR-One Team
May 18, 2015

Many heads in the payroll department would nod vigorously when asked if there are any employee habits that make life a little more difficult for them. The HR department is responsible for identifying and bringing in talent to fill up the office space and realize the company’s goals. Retaining the employees wouldn’t be possible if payroll took a backseat. As the HR team puts in every effort for ensuring that payroll processes run smoothly, they shed light on some payroll habits of employees that really annoy them. These habits affect the performance of even the best HRM softwares in India. How you ask? Let’s see.

The Frowned-Upon Habits

The payroll team sees red when they come across these habits:

–          Untimely submission of attendance sheets

The web based HRMS software can be integrated with third party peripheral equipment such as fingerprint scanners, RFID chips or barcode scanners to mark your attendance. Half the work is done for employees when their attendance is tracked with such ease. However, payroll can access this information and process salaries only when these attendance sheets are submitted. There are some employees who get lazy or forgetful and delay sending the sheets till the very last minute. If the submission is untimely, there is nothing much the HR team can do and they still hear complaints with no fault of theirs. No wonder they get annoyed!

–          Requesting salaries before scheduled date

Yes there is a specific date when salaries are credited every month. Yes the employees are aware of it. However, that doesn’t stop some from trying their luck and requesting their salaries earlier than the scheduled date. The payroll team may understand that you have an emergency and that you urgently need the money but unfortunately HRMS doesn’t comprehend that. The entire payroll system cannot be compromised due to a personal emergency or because you are broke. At the same time, making an exception for just once could land the company in trouble because the payroll and taxation aspects are inter-connected. Early payment could cause some discrepancy leading to monetary troubles for the company.

–          Not informing the payroll department about a closed bank account

Your bank details are linked with the HRMS solution. As long as the details are accurate, salaries would be credited on time without any issues. But if you decide to close that account and open a new, do it by all means but remember to inform the payroll team on time. Once the salary gets credited into the closed account it would take some time for the banks to return the money. In the meantime, even the company cannot re-issue that money. It’s a stressful time for everyone and it’s easy to see why it’s an annoying habit. Open as many new accounts as you want but inform the payroll department of the change.

–          Submitting incorrect tax forms

Tax is one aspect which you cannot take lightly. Submitting inaccurate and sloppy tax forms will force payroll to put in extra hours. Every web based HRMS software rolls out payroll based on the information it receives. If you give incorrect information you can’t blame the software or the payroll department once you face taxation issues.

–          Incorrect paid-leave information or late approval of reimbursements, paid leaves etc.

You may have had a wonderful week long vacation that emptied a significant portion of your bank account. You eagerly wait for your salary to be credited only to realize that your paid leaves haven’t been accounted for. If you haven’t filled them out, then payroll team cannot do anything. It’s the manager’s fault if they forget to approve paid/sick leaves and reimbursements on time. In either case the best HRM softwares in India cannot resolve the issues, annoying the HR department once again since they are approached to deal with them.

Payroll is complex enough for the HR team to wish for magic elves to work for them. Since they are left to manage everything on their own, it would be kind of the employees to avoid these annoying habits to make their life a little easier. If you are guilty of having some of them, make an effort to shrug them off. Your payroll team may not credit extra money but they will thank you silently. Sometimes, that is good enough.

5 Challenges of Payroll Processing

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By HR-One Team
March 11, 2015

There must have been times when the employers must have thought when it would have been easier if money wasn’t involved in a business. Not because they don’t want to pay their employees, but because the whole payroll process seems like such a daunting task. Probably everyone says a silent prayer for everyone who is a part of the payroll department just because they seem to do something super complicated with a smile upon their face. You may never know if the smile is just a facade or not. Nevertheless, HR-One’s HRMS ensures that the smiles are genuine, but there are still some who question its necessity.

For those who feel that the best payroll management software in India is an investment that your company can live without, let us approach this issue in a different way. Instead of listing down the benefits and advantages that HRMS can add to the payroll department, let us look how it would be if there was no HRMS at all.

A look at some potential cases without HRMS in the picture

Case 1: The managers will be clueless about most employee records

The payroll department is primarily responsible for ensuring the salaries and related expenditures such as reimbursements, transport allowance etc are taken care of. Beyond that, there is no transparency involved when it comes to employee records. There may be cases of incorrect calculation of leaves taken by an employee or someone can forget documenting the clearing of reimbursement. The employee can either be paid more or less than required. In either scenario, the manager won’t be able to solve the discrepancy as he would be clueless about the employees’ records. Trying to track everything at that time can be a huge nightmare. Days of work and productivity can be lost in the process. Pulling your hair out seems like the best option but there is something better. Bring HRMS into the scenario and this problem almost gets eliminated. The manager can access every required data through HRMS and errors can be a thing of the past. HRMS guarantees to maintain the integrity of the payroll system and maintain an accurate process.

Case 2: There will be an absence of a centralized database

The payroll team is also responsible considering various factors such as bonuses and increments before releasing the salaries. Usually employees get a hike at the beginning of the financial year; there will be cases throughout the year when the employees would be eligible for bonuses as well as increments. It may be because they finished a course or training module or any other criteria as set by the company. If these factors are not integrated with the payroll, there will definitely be some discrepancies on pay day. HRMS can again step in to rescue your from this issue. The employees as well as the managers can keep a tab on the miscellaneous factors that contribute to the payroll and thus the correct salaries can be rolled out every single time.

Case 3: Your international growth will be significantly slowed down

HR-One offers one of the best payroll management software in India which considers the global scale as well. Every company wants to expand and step into international waters as well. However, every country has its own payroll and taxation rules. Tell your payroll department that and it won’t be long when the team gets lean. Getting an overall headcount can seem like a herculean task. So, how can you make your payroll department’s life easy while keeping up your dream of getting your business global? That’s right, bring in HRMS. It will help you deal with international laws and regulations with ease, in a fraction of the time that would be required.

Now that you have seen the picture without one of the most important software solutions that you can have, it shouldn’t take long for you to take your next step. Don’t spend too long and let your payroll department heave a sigh of relief. HRMS and the payroll department can co-exist in harmony. Though they can exist independently too, it would be a rough road for the payroll department to traverse. Ideally, they make a better team together and a great team is what separates one successful business from the next.

How HR Software helps you to manage Payroll easily?

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By HR-One Team
February 2, 2015

An HRMS system is known for having multiple functionalities that enrich the performance of Human Resource department in any organization. These features focus on different aspects of the HR department, while enhancing each operation to its maximum. The HR managers find a lot of assistance through HRMS which makes their work a lot easier. One such feature is the payroll management system. This functionality helps in making sure that the payroll system is smooth minus any glitches. Payroll is a crucial aspect and can be a tricky aspect to manage when done manually. Overlooking the financial aspect of any company is one of the most important things to do and when you get such an efficient helping hand such as HRMS, it would only help to milk its benefits to the full. The different features of an HRMS help an HR manager in different ways. Let us see how the payroll management system helps an HR manager.

A Helping Hand to the HR Manager

The payroll management software is where one manages all the records of the employees in an organization. There are many HRMS software solution providers  who could list down the number of ways this software can help the HR manager. Having a single place where all the important documents and information can be stored and monitored is a must, especially when the size of the organization is large. The workflow can be defined well and communication between different parties can be made very effective and simple, thanks to the payroll system. Some of the other ways that the HR manager benefits through the payroll system are:

Efficiently manage the finances of the organization as a whole: The payroll system keeps a check on the payroll of every employee so that no discrepancies occur causing any conflict. However, it is equally important to track the overall finances and expenses of the organization as a whole. The payroll software helps the HR manager in accessing the tax processes efficiently. The salaries of different employees can be accessed in different modes such as processing and deduction. It takes into account the leaves taken by employees. A record of every pay-slip is recorded and saved in an electronic format on the system. The automation reduces the chance of any error and all the records can easily be accessed by the managers as well as the employees.

Manage the recruitment process in a smooth and effective manner: Hiring is a crucial task that is handled by the HR manager and his department. They are responsible for identifying the right talent and bring them into the organization so that they can share a symbiotic relationship, where the company and the new hire can equally benefit from each other. The payroll software assists the HR manager by screening the potential hires and saving the database of the all the candidates. When a wrong person is hired, a lot of time, resources as well as money are wasted when the person quits early owing to a clash in the interests. Hiring the right person ensures that the money is spent on the right people. The payroll system also has features like letter templates that can be used while mailing an accepted or rejected candidate.

Save time by managing it suitably: The HRMs software solution providers assure that a lot of precious time can be saved just by managing it efficiently. The payroll software helps you with the same. There was a time when maintaining a log of an employee’s working hours, attendance, leaves and the like were done manually, which in turn resulted in errors. This reflected directly on the payroll and caused problems. However, the payroll system has everything automated where managing all these have become faster, thus saving a lot of time.

A Simplified System

HR-One shows that when the software and the corresponding department work well together, the overall positive impact can be seen throughout the organization. Both these elements should fit well together which would in turn simplify the entire system; offer a defined flow to different functions and operations. The efficient co-relation between the payroll system and an HR manager cannot be emphasized more in any organization, regardless of its size.

How Payroll Management System Helping an HR Manager?

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By HR-One Team
January 5, 2015

A lot has been spoken about how implementing payroll management software benefits any organization. Right from saving time, minimising errors, increasing productivity and making the process faster are amongst the positive things that feature on the list of benefits. The employers and higher managements will surely recommend payroll management software, but the good news is that even the employees will benefit from it. As they truly say, technology doesn’t differentiate between people. So, read on to know how some of best payroll management software companies in Delhi believe that the employees will benefit from the implementation of Payroll Management Software.

Employees at a Benefit

Empowering the employees is one of the best things any organization could do. Keeping things transparent and enabling the employees to do certain things will go a long way in keeping the employees happy and in turn can help in retaining talent. One area where this can be achieved is the payroll management. These are some of the ways employees will benefit greatly, along with the employers.

1)      High Confidentiality Factor

Any detail related to payroll and other monetary related information can now be accessed by the employees directly. There is extreme confidentiality in maintaining the records. Only the concerned employee, their manager and the concerned official at the Payroll department will have the authorization to access the details. There is no fear of unknown people stumbling upon the details or viewing one’s personal payroll records. There is no need to take special permission from anyone to access any information.

2)      Availability at all times

The information can be accessed by the employee at all times. This is beneficial for those who work in different shifts and whose shift alignment doesn’t match with the payroll office’s timings. Holidays, weekends or leaves do not come in the way of viewing the payroll details. In fact, it is possible for the employees to access any details even when they are travelling or are on the move. The 24 X 7 availability of any payroll information relieves the employees’ dependence on the payroll department, thus making the employees independent.

3)      Check on Working Hours

Payroll allows the employees to keep a check on their billable working hours. The regular working hours can be tracked easily but at times employees do put in extra hours. Keeping a manual tab can take a toll on the employees and there are high chances of making some error. According to the best payroll management software companies, the employees can keep a track of their over-hours, comp-offs, extra rosters etc through the software. There is no need for them to worry about keeping a track of all that and they can be sure of getting paid of extra billable hours. If there is any mistake, it can be brought to the notice of the concerned official immediately so that there is no inaccuracy in the issued pay check.

4)      Easy Connectivity with the Payroll team

There was a time when an employee had to physically get in touch with the payroll team in case of any confusion, discrepancy or error. They had to coordinate with the payroll team and meet to discuss further. It resulted in wastage of a lot of time. If the payroll was busy, the employee’s grievances just got postponed further. With the payroll software in place, the employee can just contact the payroll team directly through the software. The process is faster and really simple. The employee can send in any request or query at any time without the need of taking an appointment with the payroll team. They can access the response when they want, irrespective of the location. There is a level of transparency too, which builds a strong sense of trust between the company and the employees.

Keeping the employees happy has to be a priority in any organization. When the source of happiness comes from the freedom they get to monitor their payroll details, there is nothing better than that. Give them the transparency and independence they deserve, you will automatically see a rise in morale, efficiency and productivity. Companies like HR-One can help you get more details about the same.

How does Payroll Management Software benefit the employees?

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By HR-One Team