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November 8, 2017

Whether you are in a retail, pharma, oil and gas, mall management, education, food and beverages or any other industry; tracking employee time, allocating vacation, extracting personal records and maintaining statutory compliances through spreadsheets could be a major challenge for your HR department. And, while spreadsheets can be useful in some areas of business, using it for calculating manual hours, payroll, admin and HR functions can invite unwanted headaches for HR leaders.

Therefore, one of the best investments an organization can make is to deploy a cloud based HRMS software solution that can help with better agile workplace planning, overall employee satisfaction and workplace productivity.

So, let’s explore what would this new world of HR management look like? Imagine this-

●    Staying focused on your goals instead of minor things, confusion and hassles
●    Less paperwork and more accurate records
●    Staying compliant
●    Reports that help you understand your employees and make smarter hiring decisions
●    Reduce the time, effort and headcount associated with administering benefits programs
●    Software for you and your employees that are a joy to use

All these benefits can be framed into reality when you own a robust HRMS software solution like HR-One. And, here’s a breakdown of some of the benefits of HRMS that you may want to know about.

Streamlined payroll process
Streamline your payroll processes and manage it efficiently without any additional investment on infrastructure. Being easy to navigate, HRMS helps employers reduce human intervention and enrich the employee experience seamlessly. Further, there is a vast reduction in time, efforts and money spent on payroll administration. Now, it’s easy to gauge why HR managers prefer HRMS over spreadsheets.

Employee Self Service
Employee Self Service (ESS) a module in HRMS provides employees with complete access to their records and payroll details. It allows easy access to administrative tasks like applying a leave, reviewing timesheet, downloading salary slips, requesting compensatory off and submitting reimbursement slips. This helps management to avoid cost and efforts related to manual data input, updating and maintaining records.

Analytics and Reporting
HRMS provides HR and finance executives consistent and integrated insights into payroll, employee data and attrition trend. This helps organization analyze attrition rates, and take specific actions to mitigate the ratio of attrition and other employees related issues.

Leave Management System
HRMS is designed to scale easily from SMEs to large enterprises. By automating your leave approval process, you can curtail unexcused absences and HR overheads. Further, this module gives a comprehensive view related to time leaves and avoid any instances of confusion and conflict.

Time and Attendance
Time and attendance module in HRMS helps track time and attendance of every employee. HR-One HRMS can be easily integrated with leading biometric solutions for scanning and recording employees’ in-time and out-time. It also helps to manage shifts, vacations, and leave. On the contrary, with spreadsheets managing time and attendance on remote employees, part-time and full-time employees was a hassle.

Is your organization still relying on managing HR data with spreadsheets? Then, it’s time for a change and switch it over to a robust, scalable and enterprise-ready cloud based HRMS. The world has moved to the cloud, so should your payroll, finance, admin and customer care processes should too.

Managing HR Operations with Spreadsheets: Is there a Better Way?

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By HR-One Team
July 6, 2017

If you get the right tool, your life will become easier! It is true in every field, be it constructing a house, building a road, or managing your office expense claims. If you get a right budgeting tool, you can easily manage expense claims of your organization in a more effective and efficient way.

Keeping this in mind, you can try using the expense module of HR-One. This module helps you in managing all your expenses in an easier way. You can define the various expense policies and types of expenses on your own, which further can be claimed by employees of your organization. This module is very well integrated with the payroll module. Once the manager approves the expense sheet submitted, it is automatically transferred to the payroll module for smooth reimbursement.

The HR-One Expense Module has got the following in-built features.

Managing Payments

When employees apply for various types of claims, such as travel expenditure incurred for any official trip, the immediate superior gets a notification of the same for approval or rejection. Once the expense request is approved or rejected, either the particular amount is reimbursed to the employee or a notification is sent to the employee with the reason why it has been rejected.

Setting-up Policies

You can define expense policies at various levels, such as employee level, department level, business unit level. Based on the role, you can easily set a maximum claim limit. There is an additional feature where the tool easily tracks and reports exception scenarios.

Claims

Employees have a right to submit their claims. The system maintains detailed record of all submitted, approved, pending and rejected claims. These details can be used at the time of detailing out the financials of the company during a particular tenure.

Conclusion

The HR-One Expense Software is highly intuitive and user-friendly tool. It helps tracking and managing all the expenditure claims raised by employees as well as the disbursements against them given by an organization. It allows you to easily manage all your petty expenses, like conveyance, ordering coffee for the client, etc. Not only this, you can easily manage all your travel itineraries in a more process oriented way and manage all the bookings through a centralized travel desk.

Manage and Track your Expenses with HR-One Expense Module

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By HR-One Team
February 10, 2017

Attrition is an obscure but one of the largest cost factors for organizations. This sounds quite upsetting because retaining employees is economical and easy than replacing them with new hires, especially when you have to replace highly potential employees and count the number of weeks or months of knowledge gaps to be bridged with the new hire.

Sometimes attrition is unavoidable as well as unpredictable. This is because of limited data as well as some human factors involved in attrition. But still there are chances for you to use certain statistical techniques that can predict and help in controlling attrition largely. One of the best ways is Data Analytics (which many companies are using religiously) rather than keeping track on exit interviews or working on surveys.

Root causes for attrition

It is crucial to become proactive so that you can save a good staffer from resigning. Firstly, it is important to understand and analyze the root causes that are triggering attrition rate within the organization. These root causes can be categorized as professional and personal. Following are some of the professional issues.

  • Dissatisfied with compensation, is the most prevalent reasons where employees simply quit their jobs for a better salary and perks from some other organization. Where many organizations slip up is salary correction. Some employees may not have started with higher base salaries and due to standard and limited increment ranges; their salaries develop a significant gap with what they can get in the market.
  • Lack of opportunity to rise, where employees seek promotion after several years of sincere work contributed towards the growth of the company. Not everyone can rise to the top, but, in today’s world, organizations need to have multiple smaller and flatter hierarchical teams. Empower their roles. Allow them to make a difference with their inputs. This will give opportunity to more people to rise as per potential and have greater satisfaction.
  • Many employees have strained relationships with managers, where they feel that their bosses do not respect them. This usually happens if the manager tries to micro manage or their actions express doubt on the integrity or capability of their team members. A manager should focus on mentoring, channeling their inputs and facilitating rather than dictating.
  • Employees may find their job responsibilities boring or simply do not enjoy the task assigned to them.
  • Inadequate facilities, where the infrastructure of the organization is not as per the expectations of employees.

Apart from these, there are some personal root causes also, such as marriage, spouse transfer, medical reasons, higher education, and relocate near to the family.

Organizations should collect information on the above-mentioned factors that can be processed by data analytical tools to predict which set of employees are susceptible to attrition and take corrective action to create a more satisfied pool of employees.

Conclusion

Collecting information on identified root causes of attrition makes it easy to analyze and come to a conclusion from the collected data. For example, organizations can use statistical techniques, such as predictive modeling and take necessary steps to retain the deserving employees.

How to control attrition through data analytics?

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By HR-One Team
July 21, 2016

Work from home or hiring remote employees is becoming a popular trend. It is convenient for people and cost effective for businesses. However, you need to pay “extra” attention to your remote workforce to ensure that they are in sync with your objectives and expectations. Here are quick 5 tips to keep your remote employees engaged.

  1. Gain Trust
    Though you are dealing with a remote employee, it is necessary to have meetings in person too. Arranging a meet at least once a year for all employees can help you gain trust and build a stronger relationship with all the employees who are not always present in the office.
  2. Keep regular checks
    Having regular interaction with the employee keeps the productivity of the remote employees in the positive line. Don’t do it very often, because you obviously don’t want to be the micro-managing boss, but a proper conversation in a week or fifteen days will do well.
  3. Use videos to communicate
    Video chatting is yet another possible and effective medium of communication. Most of the human communication is non-verbal and via facial emotions and gestures, so why not to communicate using the free video chatting options and have a deeper insight in the remote employee’s thoughts, plans, processes and challenges.
  4. Regular One-on-One s’
    Keeping well defined and longer one on one meetings with the remote employees every week or month ensures you to cover a variety of topics and really dive into issues that aren’t covered because they’re not in the office for ad hoc discussions.
  5. Connect on Social media
    Connecting with the remote employees on social media can help you know their status even when you’re not talking to them. Sending them emoticons and gifs can also [prove to be very useful while conveying your emotions.

What else do you do to manage your remote employees? Share your tips with us!

5 Tips to Manage Remote Employees

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By HR-One Team
July 15, 2015

Businesses have witnessed tremendous changes in the past few years, right from technological changes, new strategies and HR practices. One of the most popular ones amongst the industries is remote hiring. Companies can now hire qualified people from any corner of the world, without having them on the regular payroll. Remote hiring can be done on a project basis or on a fixed salary for a certain period of time. They do come with a plethora of advantages, both for the employers and employees, but they have their own set of challenges as well. Hiring, managing and retaining some can be a mean task for the HR department to do manually. Web based HRMS software can step in to save the day.

Remote working offers tempting benefits that result in higher productivity. One of the biggest advantages is the absence of meetings through the day, constant interruptions and unnecessary breaks. This automatically allows people to focus more on the work at hand. Quality of work improves significantly and precious time is also saved. But how can HR department tackle this business development to its benefit?

HR software in India can help the HR department with remote hiring in the following ways?

–          Providing a platform to connect

HRMS offers a platform where companies can contact with potential remote workers and vice versa. Companies can put up vacancies and requirements on the portal which can be easily accessed by aspiring freelancers/remote workers. Any queries and concerns can be put across on the platform aiding in smooth communication. It eliminates the need of constantly checking up on status, constant follow-up calls etc. Companies can get in touch with exactly the candidate they are looking for, busting the restrictions put up by geographic locations.

–          Face-to-face interviews

There are some HR practices that cannot be replaced, like face-to-face interviews. However, they can be given a new spin to keep up with the latest technological changes. One of the recent techniques has been online video interviewing. After the online resumes have been sorted, shortlisted candidates can be interviewed through video chat to evaluate them further. It saves a lot of time for both the employer and potential remote workers. A virtual, face-to-face interview helps both the parties understand each other better so that employment period remains a breeze for them.

–          Skill set database

Just like regular employees, HR software in India enables companies to maintain a database of all the skill sets that remote workers possess. Once you maintain a log, you can approach them as and when the requirements crop up. A dedicated log just for remote workers can be maintained to avoid any mix up between full-time employees and remote workers. All their skills can be assessed accurately in order to determine which candidate you would want to work with. Consider candidates with immense experience and references as you need remote workers who can get the job done without constant follow-ups, supervision or reminders, otherwise the whole point of having remote employees is lost.

–          Payroll convenience

If you are assuming that paying all the remote workers, from different corners of the world is going to be a nightmare you are wrong. But only if you have web based HRMS software by your side. If you are trying to manage it manually, it would be worse than a nightmare! This software helps in maintaining payroll details accurately. It is important to remember that every remote worker will be compensated differently from each other and inaccurate logs would cause tremendous confusion with the payments of one reaching worker reaching the other. Adopt HRMS software and bid adieu to such problems.

Companies should never shy from investing in technology that assures an improved, better HR processes. Opt for the system that stores personal details, payroll details, log of tasks and responsibilities in an accurate and secure manner. At the same time, it should comply with organizational regulations and other similar factors that might be applicable for the remote workers. Even though they are working remotely, they are a part of your organization so it is imperative for you to manage them effectively.

4 ways HRMS helps in remote hiring

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By HR-One Team
March 11, 2015

There must have been times when the employers must have thought when it would have been easier if money wasn’t involved in a business. Not because they don’t want to pay their employees, but because the whole payroll process seems like such a daunting task. Probably everyone says a silent prayer for everyone who is a part of the payroll department just because they seem to do something super complicated with a smile upon their face. You may never know if the smile is just a facade or not. Nevertheless, HR-One’s HRMS ensures that the smiles are genuine, but there are still some who question its necessity.

For those who feel that the best payroll management software in India is an investment that your company can live without, let us approach this issue in a different way. Instead of listing down the benefits and advantages that HRMS can add to the payroll department, let us look how it would be if there was no HRMS at all.

A look at some potential cases without HRMS in the picture

Case 1: The managers will be clueless about most employee records

The payroll department is primarily responsible for ensuring the salaries and related expenditures such as reimbursements, transport allowance etc are taken care of. Beyond that, there is no transparency involved when it comes to employee records. There may be cases of incorrect calculation of leaves taken by an employee or someone can forget documenting the clearing of reimbursement. The employee can either be paid more or less than required. In either scenario, the manager won’t be able to solve the discrepancy as he would be clueless about the employees’ records. Trying to track everything at that time can be a huge nightmare. Days of work and productivity can be lost in the process. Pulling your hair out seems like the best option but there is something better. Bring HRMS into the scenario and this problem almost gets eliminated. The manager can access every required data through HRMS and errors can be a thing of the past. HRMS guarantees to maintain the integrity of the payroll system and maintain an accurate process.

Case 2: There will be an absence of a centralized database

The payroll team is also responsible considering various factors such as bonuses and increments before releasing the salaries. Usually employees get a hike at the beginning of the financial year; there will be cases throughout the year when the employees would be eligible for bonuses as well as increments. It may be because they finished a course or training module or any other criteria as set by the company. If these factors are not integrated with the payroll, there will definitely be some discrepancies on pay day. HRMS can again step in to rescue your from this issue. The employees as well as the managers can keep a tab on the miscellaneous factors that contribute to the payroll and thus the correct salaries can be rolled out every single time.

Case 3: Your international growth will be significantly slowed down

HR-One offers one of the best payroll management software in India which considers the global scale as well. Every company wants to expand and step into international waters as well. However, every country has its own payroll and taxation rules. Tell your payroll department that and it won’t be long when the team gets lean. Getting an overall headcount can seem like a herculean task. So, how can you make your payroll department’s life easy while keeping up your dream of getting your business global? That’s right, bring in HRMS. It will help you deal with international laws and regulations with ease, in a fraction of the time that would be required.

Now that you have seen the picture without one of the most important software solutions that you can have, it shouldn’t take long for you to take your next step. Don’t spend too long and let your payroll department heave a sigh of relief. HRMS and the payroll department can co-exist in harmony. Though they can exist independently too, it would be a rough road for the payroll department to traverse. Ideally, they make a better team together and a great team is what separates one successful business from the next.

How HR Software helps you to manage Payroll easily?

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By HR-One Team
August 25, 2014

It is constantly accepted that good Human Resource Management Practices make a considerable amount of difference in upgrading employee productivity. Last few decades have seen changes in the procedures received in handling individuals at workplace. However, there were restrictions such as– limited economy, constrained development with restricted opportunities and controlled capacities in an organization which were doing a lot of manual work. Notwithstanding, things are different now and likewise mindset have changed. Organizations have understood that investing in human resources will provide them long term returns. Thus, focus was laid upon HR Management Software to manage people and methodologies of how the decision making abilities are going to influence their profit.

HR helps in building teamwork and workplace culture in a company. They additionally help in individual engagement and advancement. Let us see how best HRMS software companies are helping in the present scenario with their Human Resource Management Softwares.

HRMS helps in Hiring and Training Workforce

Manpower arranging is a standout amongst the most paramount obligation of the HR department. HR supervisors devise employing methodologies for acquiring the right sort of individuals in their company. They set up their Job Descriptions which is best suited for the part in the organization. In the wake of contracting they likewise anticipate the worker’s affectation with a well laid out preparing and advancement plans for them.

HRMS deals with Performance Management System

HR is in charge of keeping individuals feel persuaded for their work. To start with comes the undertaking of characterizing a singular’s part. In this manner a successful input component now and again helps the employees to enhance their aptitudes. This aids in arrangement of the authoritative destinations with their individual objectives. A successful PMS helps in distinguishing and remunerating individuals’ performance.

HR helps in building culture and values in the company

Execution of an individual is reliant on the work climate or society that wins in an company. Making a decent favorable working environment is normal from the HR department. A sheltered and clean work society helps in bringing the best of a worker and makes a higher occupation fulfillment.

Conflict Management – an essential obligation of HR

There might be numerous events where there is a contradiction between the worker and the business. You can’t stay away from clashes from happening. In any case you can unquestionably attempt and oversee them. Here comes the part of the human resource department in going about as an advisor and a go between to sort the issues in a powerful way. The HR makes opportune move with the goal that thing does not go out of hands.

HR is in-charge of creating good relations

Making sincere relations lies with the HR as it were. They are in charge of holding gatherings, courses and all official social events for the management. Separated from core HR part, if needed, the department additionally loans some assistance in drafting business and marketing arrangements for the organization.

So you can exceptionally see that a legitimate HR department helps in building and dealing with a company. Subsequently, organizations are laying a more noteworthy attention on setting up solid and successful Human Resource Department with HR One HR Management Software.

What are 5 Aspects an HRMS solution can handle?

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By HR-One Team