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August 31, 2017

Employees are seeking a work environment that can give them a great work experience balancing both their personal aspirations and professional life. To meet this expectation, there are systems that can help attract, retain and motivate your employees. As we know, employees are our most valuable assets and to make them happy, it is crucial that HR teams be equipped with the best tools to perform to their best. To meet this requirement, an HRMS may be helpful to revolutionize a workplace. A well deployed HRMS renders higher speed of retrieval and processing of data. It also eliminates duplication of efforts leading to great workplace satisfaction.

Let us quickly find out what all benefits a HR system can provide to the most valuable assets of your company.

Safe, Secure and Accessible Database

Storing information in an HR system can greatly improve efficiency in recording and finding information. This can give substantial benefit for companies who are managing a large number of workforce. In addition to being able to store or retrieve information in seconds, data can be analyzed for strategic purpose whenever an employee or HR needs,

Continuous Track on Performances

Gone are the days when employees have to rely solely on their yearly appraisals. Now, employees are smarter and are looking for a great tool that can help them track their performance related information on a continual basis. This also helps reporting managers to easily access and update the information that can be used at the time of performance appraisals.

 Acts Like a Personal Administrator

You can use an HRMS software like a personal administrator where you can keep your personal information in a place. These may include name, marital status, spouse name, anniversary date, date of birth, and the date of joining. It also carries further details like educational background, name and address of next kin and other relevant details.

Leave Tracking Made Easy

Bid adieu to all confusions regarding leave histories as it will help you maintain and track the past leave history easily.    This will not only ease the work of management, but also provide great visibility to employees.  As an employee, you will be able to track how many leaves are pending and how many have left. Leave management is crucial in any organizations and it reduces the chances of complexity, malpractice or oversight in calculating salary for each employee.

Clear Vision on Company Policies

Employees will not have to pursue an HR candidate for each and every query as they have an access to all company policies. Further, they can easily dig out the relevant information with a simple click and find a list of public and restricted holidays. This saves time and efforts of both employers and employees!

Self-Service Apps

Employees are looking for apps that can help them save time and efforts of sending emails back and forth. A HRMS software works best by allowing an employee view and update their information seamlessly. Plus, it empowers an employee to communicate hassle-free with their peers, IT team, Admin team and HR professionals.

Adoption of such tools will become more critical as new generations start expecting more from their employers. So, switching to an HRMS System which can ease the task of the workforce from the top-bottom is worthwhile. Instead of investing in disparate automated systems, employers must evaluate a robust, secure and scalable software that can make a real difference in employee satisfaction.

Revolutionize Your Workplace: Evaluate an HRMS Software

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By HR-One Team
July 18, 2017

What is the most important key element that companies of all sizes seek in achieving and maintaining goodwill, high revenues, and growth? Well, it is – handling the workforce of your organization.

However, as per the recent studies, the Human Resources department spends most of its time in handling meager routine administrative work. Because of this, they are unable to focus on crucial and high-value work, such as charting down plans for the existing workforce, coming out with strategic ways of recruiting, jotting down plans for organizational development, and compensation.

One way of transforming the traditional work-culture is automation through an efficient Human Resource Management System (HRMS) solution. There are so many HRMS vendors that offering tools for the HR department and helping it in strategic decision-making, which is very essential in today’s highly charged business environment.

What are you expecting from HRMS vendors?

HR’s mission critical is absorbing the talented candidates, training them, offering them best compensations, and coming out with best schemes to retain them. There are HRMS vendors that offer powerful tools helping you to understand your workforce’s main skills, talents, and experience.

Here are some special features that you can expect in your HRMS system.

Employee central

If you have employee central feature, then you can easily manage your workforce locally as well as globally. In addition to this, the tool should be able to handle core data simultaneously with talent and crucial business processes for better vision, strategic decision making, and, last but not the least, better business performance.

Expense handling

You will definitely be thankful, if you get a tool that can easily manage all your official expenses. For example, expenditure incurred for organizing a training or throwing a new year’s bash for the staff. Also, it allows you to create multiple reports to be submitted to the senior management.

Managing leaves

Are you spending lot of time in managing employees’ leaves? The tool should allow you to set automated leave requests and create multiple leave policies as per company’s rules.

Timesheet management

Managing timesheet was never considered an easy task! But if you get a tool that provides you various features to manage this task in a better way through web portal or mobile interface, then life will become very easy for you.

Managing and tracking assets

It is necessary that there is a proper track of all the assets being issued to each and every employee of the organization till the time they are in use. The HR department will be very relieved if they get the asset management feature to state and update the current status of all the existing assets.

Conclusion

When you start hunting HRMS tools in India, you will get so many of them that provide employee self-service feature allowing you to focus on critical activities like taking strategic decisions. While opting one, you should ensure that it has the capability of handling above-mentioned features effectively and efficiently enabling HR staff to serve employees in a better way.

HR-One Features that will Make Your Workplace Smart

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By HR-One Team
April 26, 2017

Employees are seeking a work environment that can provide a great work experience to them. Companies find it increasingly difficult to hire great talent. To meet the expectation of the employees, HR has to innovate and make use of tools, such as HR-One that can help attract, retain, and motivate the employees.

Employees are the most valuable assets of the company and to make them more productive, it is very important that the HR teams have tools ensuring best employees are able to perform to their full potential. To meet this requirement, an effective HR System should have the following features:

Self-service apps: Employees are looking for apps that can help them saving time of sending emails back and forth. In other words, employees’ self-service, that allows them to view and update their information, communicate easily with their peers and HR professionals, and are able to view schedule information.

Continuous updates on performances: Gone are the days when employees use to wait for their yearly appraisals. Now employees have become smart and are looking for tools that can help them update their performance related information on continual basis. Further, managers can easily update this information into the system that can be used during performance discussions.

Idea generation tools: To fulfill their aspirations of making a difference employees need tools and mechanisms to facilitate direct contribution towards the growth of their organization. An HR System that can help them contribute their two cents would be a wow idea. It will help employees to get recognition and rewards for their valuable contribution as well as create growth opportunities for the organization.

Conclusion

If employees get all the above-mentioned features in the HR System then sky is the limit to transform HR from an administrative focus to an engaging and strategy focus, where the entire workforce from the top-bottom are contributing towards the success of the organization. Adoption of such tools and systems will become even more critical in the coming years as new generations of employees start working. Even today, the generation X wants everything immediately and wants the ability and platform to make a difference.

What employees want from HR systems?

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By HR-One Team
April 19, 2017

Are you looking for a web-based recruitment management system that can handle all recruitment functions (from raising a request-to-hire till the successful candidate is onboarded into the job) efficiently and effectively? Well, HR-One Recruitment module will help you in making recruitment faster and more effective with reduced costs and impact of employee turnover. This module helps in making the hiring process transparent, quicker, and paperless. You can tailor dashboards as per your needs and make them more flexible, robust, responsive, and user-friendly.

Features and Benefits

  • Raise a request to recruit: This module gives you the flexibility of raising a request to hire a new candidate. It allows you to track the progress of the requisition. There is a pre-defined workflow that helps you in assigning the recruiters to fill the gap of hiring a right candidate for the right positions.
  • Get resumes from different sources: An open job position can be filled either internally or externally. HR-One enables you to get repository of resumes internally from sources like internal references, intranet based job portals, etc. On the other hand, you can also hire employees from outside. The examples of external sources are job portals, social media websites, and consultant portals.
  • Provide interview feedback: No feedback after an interview is catastrophic to the hiring process. HR-One provides you a feature in the recruitment workflow that helps you to share the interview feedback with all the relevant stakeholders simultaneously. You can also store and maintain the feedback of all candidates for future reference.

Benefits

  • The recruitment module automates and centralizes all applicant information with a user-friendly and searchable platform.
  • This module makes the entire recruitment process transparent and paperless.
  • The customized dashboards for hiring managers, recruitment managers and recruiters that makes this module extremely simple to use for each user.

Conclusion

If you believe in customization, transparency, storing information at the centralized location, then you should opt HR-One Recruitment module. This module is intuitive and provides the recruitment status to all the relevant stakeholders. Therefore, do not think twice and just go for it!

HR-One Recruitment Module: Key Features & Benefits!

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By HR-One Team
October 10, 2016

Over the years we have imbibed the learnings from Ramayana in different aspects of life. Workplace culture is not different. Here are 3 simple lessons that you could learn from the life of Ravana that set examples of how (and how not) you should manage your people.

Leadership: Even if you have the best of the resources in terms of people and technology, but do not manage them well, failure is guaranteed. Ravana had a lavishing empire, best of men and ammunition, but still lost the war. Why? He operated on assumptions, did not pay heed to his best men’s advice and went on with the rampage that eventually cost him his life. Leaders should be humble, analytical and should learn from their short-comings. Being technically talented does not guarantee success, one needs to be humble, accommodative and inspiring.

People Management: People keep switching workplaces – this will not change. However, you can make your best people stay with you longer if you nurture them well and value their contribution. Take Vibhishan for example. He was the dearest brother, yet left Ravana and eventually lead to his death too. What made this leave? What makes people leave your organization? An HR should always analyze the undercurrents. Do your best people get the attention they need? Are there enough opportunities for people to grow? Keep a tab on these things and your best people would linger on for longer.

 Decision Making: At a closer scrutiny of Ravana’s life, one finds that he was an abrupt decision maker. He kept on sending his best people to war, one after the another, but never really analyzed why they lost. Moreover, their defeat did not deter him from setting up more people for the same failure. The same applies to your workplace too. Just eyeing the goal will not help you get there. For the success of each project, you must assess your people, efforts, time and milestones. Analyzing strategies time to time, and implementing necessary changes ensures that you get to your goal in the right way.

There are great lessons that one can learn from mythology about managing people and workplaces. Reminding ourselves of these lessons and following them will ensure that we continue to make our workplaces better, year on year.

Wishing you all a very happy festive season.

3 Workplace Lessons from the life of Ravana

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By HR-One Team
October 27, 2015

HRIS implementation can result in significant savings in money and time for your company. Primarily, it will help you get rid of all calculation errors, payroll data entry errors, and addressing fair pay rules for all employees. HRIS or HRMS systems provide organizations with a high tech online service centers to manage all kinds of human resource activities. HRMS systems will also be a significant part of your PEO benefits.

Globally, online HRMS systems have been helping several top end businesses with compensation management, benefits administration, company report writing, information analysis, and other HR processes. Though the type of system varies between companies, one of the common and most important features is automation technology. Automation makes HR responsibilities punctual, simpler, and fast. An average HRMS system is programmed to provide the following services:

  • Payroll administration / monetary allocation system
  • Accounting management and conclusions
  • In depth reporting
  • Electronic maintenance of books of account
  • Master employee information database
  • Integration of benefits programs, payroll updates, direct deposits, PTO status and others
  • Security, encryption, password protection and top end firewall

How does an HRMS system help and organization grow?

Regardless of how big or small a business is and what industries it belongs to, HRMS systems come with several advantages.

  1. Access employee database anytime and anywhereHRMS databases hosted in online cloud servers allow managers to access the information from anywhere and at any time of the hour. Highly encrypted, these servers will allow easy but secure access. Thus strategizing HR functions can now be done from anywhere.
  2. Simplifying HR tasksWith employee information being managed electronically, the HRs desks will be cleaner and more organized. Switching from paper files to digital entries also streamlines the whole HR process.
  3. AutomationAutomation in HRMs systems can mean a lot of things. Most importantly, however, automation lets organizations enable customized programs and access specifications. This further facilitates regularized updates allowing managers to feel more confident of their internal policies and HR strategies.
  4. Reporting and data analysisHRMS Software systems make it a whole lot easier when it comes to analyzing and making reports on employee information and feedbacks.
  5. Reduce fraud

    With the ‘human hand’ playing a minimum role in information feed and reporting, there would be fewer chances of doctoring and fraud. Things like attendance would be regularized and highly accurate.

Here’s why HRMS is important for growing businesses

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By HR-One Team
July 15, 2015

Businesses have witnessed tremendous changes in the past few years, right from technological changes, new strategies and HR practices. One of the most popular ones amongst the industries is remote hiring. Companies can now hire qualified people from any corner of the world, without having them on the regular payroll. Remote hiring can be done on a project basis or on a fixed salary for a certain period of time. They do come with a plethora of advantages, both for the employers and employees, but they have their own set of challenges as well. Hiring, managing and retaining some can be a mean task for the HR department to do manually. Web based HRMS software can step in to save the day.

Remote working offers tempting benefits that result in higher productivity. One of the biggest advantages is the absence of meetings through the day, constant interruptions and unnecessary breaks. This automatically allows people to focus more on the work at hand. Quality of work improves significantly and precious time is also saved. But how can HR department tackle this business development to its benefit?

HR software in India can help the HR department with remote hiring in the following ways?

–          Providing a platform to connect

HRMS offers a platform where companies can contact with potential remote workers and vice versa. Companies can put up vacancies and requirements on the portal which can be easily accessed by aspiring freelancers/remote workers. Any queries and concerns can be put across on the platform aiding in smooth communication. It eliminates the need of constantly checking up on status, constant follow-up calls etc. Companies can get in touch with exactly the candidate they are looking for, busting the restrictions put up by geographic locations.

–          Face-to-face interviews

There are some HR practices that cannot be replaced, like face-to-face interviews. However, they can be given a new spin to keep up with the latest technological changes. One of the recent techniques has been online video interviewing. After the online resumes have been sorted, shortlisted candidates can be interviewed through video chat to evaluate them further. It saves a lot of time for both the employer and potential remote workers. A virtual, face-to-face interview helps both the parties understand each other better so that employment period remains a breeze for them.

–          Skill set database

Just like regular employees, HR software in India enables companies to maintain a database of all the skill sets that remote workers possess. Once you maintain a log, you can approach them as and when the requirements crop up. A dedicated log just for remote workers can be maintained to avoid any mix up between full-time employees and remote workers. All their skills can be assessed accurately in order to determine which candidate you would want to work with. Consider candidates with immense experience and references as you need remote workers who can get the job done without constant follow-ups, supervision or reminders, otherwise the whole point of having remote employees is lost.

–          Payroll convenience

If you are assuming that paying all the remote workers, from different corners of the world is going to be a nightmare you are wrong. But only if you have web based HRMS software by your side. If you are trying to manage it manually, it would be worse than a nightmare! This software helps in maintaining payroll details accurately. It is important to remember that every remote worker will be compensated differently from each other and inaccurate logs would cause tremendous confusion with the payments of one reaching worker reaching the other. Adopt HRMS software and bid adieu to such problems.

Companies should never shy from investing in technology that assures an improved, better HR processes. Opt for the system that stores personal details, payroll details, log of tasks and responsibilities in an accurate and secure manner. At the same time, it should comply with organizational regulations and other similar factors that might be applicable for the remote workers. Even though they are working remotely, they are a part of your organization so it is imperative for you to manage them effectively.

4 ways HRMS helps in remote hiring

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By HR-One Team
May 25, 2015

Human Resource department is responsible for training its employees regularly. There are times when companies get tired about constantly hearing about the ‘importance of training programs’ and insist that they do not take the matter lightly. In fact, some will go a step further and show the frequency of training programs to put a rest to all the ‘you should offer excellent training programs to your employees’ statements. However, there is a difference between just offering lot of training programs and them actually being successful.

You can provide all the training in the world on every single day, but if it’s not designed to deliver successful results, then the purpose of training is lost instantly. Tapping the benefits of latest technology would also fail and can be costly if the end result of training is not successful. Companies should make an effort to combine the successful training technique with the capabilities of the best web based HRMS software to get the desired results. Let us see how to approach the training aspect to get the most out of it.

–          Analyzing the Problem

Training is usually a response to a problem area. Is there a new skill to be learnt to perform better in the project, do employees need extra training to get accustomed to a new technology, or do the employees have to be re-trained? Multiple questions on the same lines should be asked. Once the problem is analyzed and all possible training related questions are explored, accurate answers can be reached. One can figure out if training is actually required and what kind would be necessary. Unnecessarily providing training is as futile and damaging as offering no training at all. Spend substantial time on research as it will provide answers as well put across questions that you might have missed. Analyzing the problem fulfils the first step.

–          Designing an appropriate plan

Once the problem area is clearly analyzed, the next step is to develop a training plan that caters to solving the ‘problem’. The best payroll management software can assist in providing data that could help companies in this stage. This is where all the existing gaps are determined and experiences/requirements of trainees are considered. Based on the two, appropriate plan is designed. This is the stage where it is important to remember that not everyone requires the same plan in spite being on the same project team. The training plan should be developed around the varying degrees of expertise, qualifications and requirements of different employees. The training plans should stay away the ‘boring’ zone and focus on being fun, visual, interactive and engaging.

–          Implementing the Training Plan

Once the training plan is developed, one has to implement it. The schedule of training and further details can be intimated through web based HRMS software. Encourage employees to actively participate in the same. Identify the right time to implement your training plan. If the timing is wrong or if the concerned employees cannot make it for training, then even a well-designed plan will see immediate failure.

–          Evaluate the plan

Develop a feedback system or assessment methodology to evaluate the success of the implemented training plan. Ask trainees if they got any value through training, encourage suggestions for improvement that can be incorporated in future trainings and if they have any feedback for the trainer and his/her training techniques. On the other hand, take suggestions and feedback from the trainers too. Consider all points and incorporate those in future training plans.

Trainers and as well the team responsible for designing training plans should come up with creative ways to make training an interesting experience. Taking assistance of interesting visuals, anecdotes or stories would make greater impact and make the session more memorable. If the knowledge imparted in training is lost after trainees step out of the session due to incomprehensible concepts and explanation, then expect training sessions to fail. The best payroll management software is equipped with training management system that handles all aspects of training and development. Utilize them in the way that best suits your organization’s training needs.

Use HR Software to ensure a successful training program

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By HR-One Team
May 18, 2015

Many heads in the payroll department would nod vigorously when asked if there are any employee habits that make life a little more difficult for them. The HR department is responsible for identifying and bringing in talent to fill up the office space and realize the company’s goals. Retaining the employees wouldn’t be possible if payroll took a backseat. As the HR team puts in every effort for ensuring that payroll processes run smoothly, they shed light on some payroll habits of employees that really annoy them. These habits affect the performance of even the best HRM softwares in India. How you ask? Let’s see.

The Frowned-Upon Habits

The payroll team sees red when they come across these habits:

–          Untimely submission of attendance sheets

The web based HRMS software can be integrated with third party peripheral equipment such as fingerprint scanners, RFID chips or barcode scanners to mark your attendance. Half the work is done for employees when their attendance is tracked with such ease. However, payroll can access this information and process salaries only when these attendance sheets are submitted. There are some employees who get lazy or forgetful and delay sending the sheets till the very last minute. If the submission is untimely, there is nothing much the HR team can do and they still hear complaints with no fault of theirs. No wonder they get annoyed!

–          Requesting salaries before scheduled date

Yes there is a specific date when salaries are credited every month. Yes the employees are aware of it. However, that doesn’t stop some from trying their luck and requesting their salaries earlier than the scheduled date. The payroll team may understand that you have an emergency and that you urgently need the money but unfortunately HRMS doesn’t comprehend that. The entire payroll system cannot be compromised due to a personal emergency or because you are broke. At the same time, making an exception for just once could land the company in trouble because the payroll and taxation aspects are inter-connected. Early payment could cause some discrepancy leading to monetary troubles for the company.

–          Not informing the payroll department about a closed bank account

Your bank details are linked with the HRMS solution. As long as the details are accurate, salaries would be credited on time without any issues. But if you decide to close that account and open a new, do it by all means but remember to inform the payroll team on time. Once the salary gets credited into the closed account it would take some time for the banks to return the money. In the meantime, even the company cannot re-issue that money. It’s a stressful time for everyone and it’s easy to see why it’s an annoying habit. Open as many new accounts as you want but inform the payroll department of the change.

–          Submitting incorrect tax forms

Tax is one aspect which you cannot take lightly. Submitting inaccurate and sloppy tax forms will force payroll to put in extra hours. Every web based HRMS software rolls out payroll based on the information it receives. If you give incorrect information you can’t blame the software or the payroll department once you face taxation issues.

–          Incorrect paid-leave information or late approval of reimbursements, paid leaves etc.

You may have had a wonderful week long vacation that emptied a significant portion of your bank account. You eagerly wait for your salary to be credited only to realize that your paid leaves haven’t been accounted for. If you haven’t filled them out, then payroll team cannot do anything. It’s the manager’s fault if they forget to approve paid/sick leaves and reimbursements on time. In either case the best HRM softwares in India cannot resolve the issues, annoying the HR department once again since they are approached to deal with them.

Payroll is complex enough for the HR team to wish for magic elves to work for them. Since they are left to manage everything on their own, it would be kind of the employees to avoid these annoying habits to make their life a little easier. If you are guilty of having some of them, make an effort to shrug them off. Your payroll team may not credit extra money but they will thank you silently. Sometimes, that is good enough.

5 Challenges of Payroll Processing

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By HR-One Team
May 11, 2015

Time and again we have spoken about the importance of planning before any software implementation. Planning carefully equates to a job half done. The race always lasts for a few seconds, but the training behind it lasts for months. The same applies for software implementations. The preparation and planning should be given enough time so that the final result is close to what you had in mind. However, one common mistake is to focus so much on planning minute details and technicalities of the implementation that they overlook the monies involved. Once you take your eyes away from the budget, expect the foundation to start crumbling. Every web based HRMS software requires you to avoid some planning budgeting mistakes in order to see the light of day. Let us see some of them.

Common Budgeting Mistakes During the Planning Stage

These are four common mistakes that companies can make while planning that can cost them greatly, figuratively and literally.

–          Avoiding long-term planning

Planning should always incorporate short and long-term goals. Most companies opt for the short-sighted plans because they seem faster to implement and the resources required may be limited. While it may seem like a good idea, in the long run you pockets will run dry because of the unaccounted budgets costs that will line up. The best HRMS software in India can give you fruitful results when you budget it well right from the beginning and not maintaining a casual attitude about it.

–          Allocating funds in the wrong places

It is always tempting to incorporate functionalities that look good and ‘MAY do some wonders for the company’ when in reality it might hold no value at all. Plan your budget for all the essentials first and then spend on ‘extras’ if you have amount of money left. Going the other way round will eat into your pockets. Focus on what you absolutely need and what you can require no matter what, see which additional costs would be required to support those functionalities and other training programs. Place the horse-blinders in the initial stages and overlook all the elements that you do not need immediately. The momentary lapse of temptation during the planning stage will undoubtedly save you lot of money and resources which can be invested later on in the implementation stages if required.

–          Not accounting for IT, HR or similar project resources

Planning the implementation of web based HRMS software requires focus on more departments than one. Do not forget to include HR costs such as salaries of employees and other similar costs of an HR department. The IT department has budget requirements of its own. When you do not account for such variables right from the beginning, it might hit your budget hard when a critical situation suddenly arises. Consider all the potential situations and be prepared with different solutions on how to tackle them while keeping the budget in check.

–          Separating the HR and IT tasks

HR and IT teams need to work in sync for a successful implementation. They bring unique contributions to the table that makes the best HRMS software in India function efficiently. Don’t make the mistake of separating the two teams while planning as some of their requirements may match, thus giving you an idea beforehand on where exactly you need to spend and how much. Keep the two departments separate is a common mistake that most companies make which cost them dearly.

Invest smartly and you will get beyond the planning stage with success. Smart investment surely does not mean that you cut corners and look for cost cutting methods at every turn. You don’t have to take inspiration from Uncle Scrooge and accumulate all the wealth in a tower at the end of the town. If you have pocketful of money but a non-functioning software solution, it’s a no-brainer that you have failed at what you started out to do. Avoid making the mistakes that are mentioned above and keep an eye out for similar mistakes that have the potential to bring your project down. Simple preventive steps would take you a long way and ensure a successful implementation.

What are the mistakes that can break your pockets while implementing HRMS Software?

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By HR-One Team
May 7, 2015

Training sessions. For the management they mean a time when their employees can learn something new. For the employees, it can mean a time-off from their usual work and spend some time with their colleagues trying to figure out a new solution. Whether they like it or not, the importance of training sessions cannot be questioned. Training is a crucial part of the launch but improper planning can jeopardize your HRMS project.

How to Avoid HRMS Project Overruns

Every company should keep a check on the costs of their web based HRMS software to avoid overruns. Each enterprise may face a difficulty of its own but these are some of the most common issues that companies face. Avoiding them would save you money and more importantly, time. Budgeting can be tricky and is not everyone’s cup of tea but it cannot be dodged. The following pointers may help you if you struggle to handle the financial aspect of the best HR software..

–          Not committing to a coherent training plan

Most companies do not plan well when it comes to allocating the budget and time required for training. It is very important that the concerned management sits down and spends time thinking over crucial questions such as how many employees should participate in the training session, what kind of equipment is required for the training, do they need to outsource trainers or not, how can the consultants help with designing the training module etc. Tending to all these matters initially would help you plan your budget smartly. Approaching the issue with ‘let’s handle them as and when problems crop up’ would be the end of your bulging pockets. Every aspect of training will cost you differently so it would be better if you had an idea of where you money would go. Don’t fall prey to not committing to a coherent training plan.

–          Miscalculating the required training time

The training time required for different stages of HRMS implementation would be different. If it’s a new project altogether, the training time would be quite considerable as the employees need to learn everything from scratch. They would need to learn numerous unfamiliar functionalities before one gets completely confident of using it. The total time required could amount or days or even weeks. Having a skilled trainer who understands the exact scope of the training schedule is of utmost importance. On the other hand, if it is just an upgrade or an addition of a new functionality, the training time required would be much lesser. You do not want to miscalculate the required training time and allocate funds inappropriately. Over-budgeting and under-budgeting both would be problematic in their own way, so avoid doing either of them. Only way that is possible is through critical planning prior implementation or going live.

–          Frequency of updates of different applications

One advantage of having the best HR software is that it has the ability to evolve with the ever-changing and demanding HR needs. This comes with one issue that the training requirements also change accordingly. Higher the frequency of updates, more the training sessions required. It would be wise to get in touch with your consultants and get an idea of how many updates you would require to keep the HRMS relevant. Too many updates can meddle with your budgets and throw the plans off the track. Do not compromise on upgrades, but at the same make sure you don’t go over-board unnecessarily.

These three problems can hound you at different stages of an HRMS project, either during implementation or upgrades. Don’t let them stick out a tongue at you and tease incessantly with a challenge to bring your project down. Get in touch with your vendors and ask as many questions as you want, even if you think it will annoy them. As long as you save some money, you can keep others happy by rewarding them later on. Ensure that your training sessions are well planned and budgeted for every project that rolls out of your company. Make the best of the web based HRMS software, which can be achieved only by designing effective training plans.

What budgeting problems that can Jeopardize your HRMS Training?

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By HR-One Team
April 21, 2015

HRMS is a solution that comes across as being extremely useful to the company and mainly the HR department. Employees may find that HRMS makes it easier to track their attendance, payroll details and reimbursements. However, HRMS has one more feature that may instill a new-found respect amongst all the employees. Wouldn’t it be awesome if you could learn something through the web based HRMS software?

It has been proven that peer-to-peer learning results in a better learning experience. The employees greatly benefit from an environment that encourages them to engage with each other and exchange their knowledge of multiple business aspects with each other. When the company promotes this attitude within its employees, it will benefit in multiple ways. If you are wondering how a software solution can bring employees together in learning, well it is possible. HRMS connects all the employees and has several data points which facilitates in learning. Let us see how HRMS encourages peer-to-peer learning.

Many Faces of HRMS

HRMS is one of the best HR payroll management software solutions that are available in the market. This is where data of all the employees is stored and this can be used to determine how one employee can learn from the other. It encourages the employee learning in the following ways:

–          It makes skills and experiences visible

Every employee has different strengths and weaknesses. Usually the teams are made in a way that team-members complement each other’s strengths and weaknesses and form a strong union. However these days, employees show initiative to learn and work upon their limitations. HRMS stores data of every employee and enlists their fortes, skills and various competencies. Their project experiences are also mentioned. Initially, all this data was available just to the managers and senior management but the latest developments in HRMS support the visibility to all the employees as well. This makes it easier to peers to connect with one another and learn the skills from someone who is an expert in that field. Furthermore, HRMS has the ability to mine data profiles and suggest recommendations to employees, thus helping in engaging them and learning from each other.

–          Social HRMS appeals to the net-savvy millennials

Millennials are quite comfortable with the idea of using social media, websites and blogs. While some companies allow the use of social media, most are still wary of it fearing a loss of productivity. It can be quite a catch-22 situation for companies if they want to limit the social media usage but at the same time want their employees to milk its benefits. The answer lies in social HRMS which allows the employees to connect with each other on various social platforms and share their queries, thoughts and problems. Blogging is encouraged within the employees where they can write on their field of expertise and learn from others at the same time. This is quite an effective peer-to-peer learning platform. And the best part, it won’t harm the productivity in any way.

–          It provides platforms for social collaborations

The best HR payroll management software solutions support social collaborations. When an employee is working on a report, HRMS may provide him with important links and material. However, when one gets stuck during the process or is facing some problem while completing the report, they can use content that is created by their peers instead of sieving through the internet for finding the solution. This kind of social collaboration facilitates in peer learning and benefits all the employees.

Don’t limit your learning to the internet and various social media platforms. And let’s be honest, most of the times these two are more successful in distracting us through random games, videos and articles rather than helping us finish our work. So stop accepting candy crush requests and watching funny videos.

Take a break from those training sessions and turn to HRMS. Who knows, your colleague on a separate floor may end up sharing more learning that a session amidst various web pages. You also get a chance to share your knowledge with others. Showing off once in a while can be fun. On a serious note, utilize this web based HRMS software as a learning tool and expand your learnings.

Does HRMS encourage Peer to Peer learning

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By HR-One Team