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February 15, 2017

Recruiting the right candidate to work for an organization will either break or make your business. Hiring is a crucial process, which costs time and money. This article talks about three best and three worst ways to hire talent for an organization.

Best Ways:

Have multiple candidates selected for one job. Even if you feel that the individual is suitable for the position, try to interview at least two more candidates. Some companies do not hire a person until they interview at least 10 candidates. Let us put this way, the more candidates you interview, the more options you will have and the possibilities that you will get the right choice will definitely increase.

Interview candidates at different locations. It helps you to judge how their personality changes and adapts to the new environment. Candidates always try to give their best shot in the first meeting but during the subsequent meetings you will get to know their true nature and how much they were pretending in the first meeting.

Interview candidates by at least three different people. The more people interviewing makes a candidate comfortable about the work environment. It also helps the interviewers to understand the nature of the candidate.

Worst Ways:

Don’t focus too much on qualifications and pedigree. It’s good to have candidates who have the maximum overlap of qualifications and come from pedigree colleges. Such candidates are few and not necessarily the right choice for you. Just because of these attributes, it is not a sure that they will have the right attitude or soft skills. If you don’t broaden your horizon, you may be left with difficult options to choose from.

Interviews are not a one-way process. If your entire or majority of interview time is devoted to you asking the questions, then you have overlooked an important aspect of the hiring process i.e. allowing the candidate to ask questions. When a candidate asks questions, it gives you an opportunity to see how the candidate thinks, how he/she perceives about the job they are about to take on, how interested they really are in the organization and the opening, etc. Not allocated sufficient amount of time for candidate to ask questions will leave out critical information that could be key in making a hiring decision.

Keeping candidates in the dark about their interview results. You have candidates lined up for your openings. Many of them don’t fit the profile when you go through the interview process. Do you tell them that you will get back to them but don’t? Do you tell them curtly that they are not selected and just end the conversation?
Remember, word gets around about the hiring process of all organizations, including startups and small ones. Such behavior would convey a negative perception about your organization as too haughty or callous. This may put off potential candidates, who do not want to work in such an environment. It would be better to spend a few minutes explaining to the candidate why they are not selected in the interview and what is the possibility for future interviews in other positions.

Conclusion

Hiring is a two-way process. Not only does it let you know how much of a fit a candidate may be, it also lets the candidate and their social circle know how much of a fit your organization is for them to work with. You need to invest time in interviewing and selecting multiple candidates as well as giving an opportunity for them to learn about your organization and culture, albeit, inconspicuously.

Best And Worst Ways To Hire Talent

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By HR-One Team
July 15, 2015

Businesses have witnessed tremendous changes in the past few years, right from technological changes, new strategies and HR practices. One of the most popular ones amongst the industries is remote hiring. Companies can now hire qualified people from any corner of the world, without having them on the regular payroll. Remote hiring can be done on a project basis or on a fixed salary for a certain period of time. They do come with a plethora of advantages, both for the employers and employees, but they have their own set of challenges as well. Hiring, managing and retaining some can be a mean task for the HR department to do manually. Web based HRMS software can step in to save the day.

Remote working offers tempting benefits that result in higher productivity. One of the biggest advantages is the absence of meetings through the day, constant interruptions and unnecessary breaks. This automatically allows people to focus more on the work at hand. Quality of work improves significantly and precious time is also saved. But how can HR department tackle this business development to its benefit?

HR software in India can help the HR department with remote hiring in the following ways?

–          Providing a platform to connect

HRMS offers a platform where companies can contact with potential remote workers and vice versa. Companies can put up vacancies and requirements on the portal which can be easily accessed by aspiring freelancers/remote workers. Any queries and concerns can be put across on the platform aiding in smooth communication. It eliminates the need of constantly checking up on status, constant follow-up calls etc. Companies can get in touch with exactly the candidate they are looking for, busting the restrictions put up by geographic locations.

–          Face-to-face interviews

There are some HR practices that cannot be replaced, like face-to-face interviews. However, they can be given a new spin to keep up with the latest technological changes. One of the recent techniques has been online video interviewing. After the online resumes have been sorted, shortlisted candidates can be interviewed through video chat to evaluate them further. It saves a lot of time for both the employer and potential remote workers. A virtual, face-to-face interview helps both the parties understand each other better so that employment period remains a breeze for them.

–          Skill set database

Just like regular employees, HR software in India enables companies to maintain a database of all the skill sets that remote workers possess. Once you maintain a log, you can approach them as and when the requirements crop up. A dedicated log just for remote workers can be maintained to avoid any mix up between full-time employees and remote workers. All their skills can be assessed accurately in order to determine which candidate you would want to work with. Consider candidates with immense experience and references as you need remote workers who can get the job done without constant follow-ups, supervision or reminders, otherwise the whole point of having remote employees is lost.

–          Payroll convenience

If you are assuming that paying all the remote workers, from different corners of the world is going to be a nightmare you are wrong. But only if you have web based HRMS software by your side. If you are trying to manage it manually, it would be worse than a nightmare! This software helps in maintaining payroll details accurately. It is important to remember that every remote worker will be compensated differently from each other and inaccurate logs would cause tremendous confusion with the payments of one reaching worker reaching the other. Adopt HRMS software and bid adieu to such problems.

Companies should never shy from investing in technology that assures an improved, better HR processes. Opt for the system that stores personal details, payroll details, log of tasks and responsibilities in an accurate and secure manner. At the same time, it should comply with organizational regulations and other similar factors that might be applicable for the remote workers. Even though they are working remotely, they are a part of your organization so it is imperative for you to manage them effectively.

4 ways HRMS helps in remote hiring

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By HR-One Team
June 2, 2015

Companies go through several stages to finally hire the candidates they deem best. During the hiring stage, HR not only looks for qualifications and capabilities but also for those who would want to grow with the company. Candidates who quit within a few weeks of joining are the biggest hiring nightmare. Most candidates make an impulsive decision to take up the joining offer without considering the scope of the opportunity for them.

The reasons why employees quit can be different. Some may not be satisfied with the job description, some do not fit in well with the existing work culture and some may not receive the training they needed to perform the job well. All such factors contribute to low morale and low job satisfaction. With the help of web based HRMS software, these issues can be tackled. Let us see how.

  • Put out a realistic job profile

In the past, companies would put an ad in a newspaper listing out the vacancies. Due to space constraints and limited funds, the description of roles and responsibilities would be ambiguously discussed. Without understanding the actual scope of job position, candidates turned up in high numbers. Eventually they would fall short in capabilities or learn that they got hired for a position they did not want, resulting in low performance. HRMS eliminates this issue by providing a platform where accurate, well-detailed job description could be provided. Once candidates get a clear picture of the job profile, they would apply accordingly and the attrition rate would slide. It is important for candidates to make an informed decision and this solution contributes for the same.

  • Giving a proper orientation

Once the new hires join, the proceeding events should be smooth for them as well as the company. An apt and well-designed orientation program would help in doing the same. The tasks maybe as simple as submitting necessary documents, assigning a work-station to the new employee or understanding the goals and mission of a project they are assigned to. Manually performing either one of the tasks would slow down the pace of the entire process. Taking help of web based HRMS software would speed it up significantly, eliminate any cause of confusion and manual errors. Moreover, it would send reminders to candidates if any orientation steps have been skipped, if submissions of documents are overdue or send important notifications immediately. Once orientation happens smoothly, the succeeding steps become much simpler.

  • Planning and organization training plan

HR department has always maintained that they would prefer enthusiastic and positive people with less experience rather than having qualified individuals lacking interpersonal skills, poor attitude and lackluster personalities. If proper training is provided to the former, they have the potential to work extremely well, whereas nothing much can be done to make changes to the personalities and attitude of the latter which could eventually harm the overall performance. Since proper training can make a drastic difference, adequate time should be spent on planning and organizing training plans. A good HR software in India assists with creating training plans that would enrich the new hires and address the skill-gaps to perform better. Communicating these plans also become very easy through HRMS solution.

  • Constant evaluation of performance

Evaluation involves monitoring the performance, giving suggestions and listening to queries and concerns of new employees. Manually keeping a check can get tedious and mundane, resulting in managers to push this task to ‘some other day’, delaying it indefinitely. With HRMS in place, all the above mentioned tasks become much simpler and can be done on the same platform. With constant evaluation, the performance graph of new hires’ can be examined and appropriate steps can be taken to address any limitations.

Taking small steps go a long way in helping candidates quickly adapt to a new working environment. Managers should take personal interest and put in efforts to welcome the new hires. Software solution would assist in the same but if concerned team-members do not put in the additional effort, then no HR software in India would be able to do justice to the hiring system, in spite of being the best in the market. Companies should understand the solution well and milk its advantages and maximize its functionalities.

What are the on-boarding tips that companies should apply?

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By HR-One Team