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February 13, 2018

There’s a reason why paperwork, excel sheets and spreadsheets are no longer a part of the corporate setting to track the entire travel expense submission, approval, and reimbursement process. The convenience that digital platform bring in has been one of the main drivers for the widespread usage of expense management software today. Not only are HRMS platforms more flexible, scalable and user-friendly, but they also reduce the hassle of carrying out and managing heaps of paper cash and expense related vouches with easy-to-use interface and seamless transactions.

Such convenience is particularly helpful when you have hundreds of thousands of employees for whom you need to manage all their expenses in a simple and integrated fashion. Moreover, with the flexibility of marking expenses on the go you need not have to rely on the heavy software or manual paperwork to claim your expense and wait for days to make it happen. This blog illustrates the importance of investing in an expense management software.

Ease the administrative burden with process-driven expense submission

Speed adoption with an easy-to-use interface and mobile-enabled features. Configure the approval process and assign approvers with dynamic and multi-level workflow.

Eliminate paper storage costs and hassle

Easy to capture receipts via a mobile device and attach them seamlessly to the expense report. Use the expense report submission features that work across any mobile or desktop device for a consistent user experience and real-time status tracking.

Easy to define policies at the individual level

It’s easy to define expense policies at employee, employee group, department, or business unit level. You can also set maximum claim limits for each role. The system also tracks and reports exception scenarios. This helps employers to keep a constant check on expense policies and give a clear picture of all their expenses.

Real time visibility  

Real time visibility for your business save critical hours for your finance team. With HR-One expense module, you can automate expense policy and never lose track of expenses and reimburse faster.

Manage Payments

With HR-One expense management module, you can effortlessly manage payments. When an employee applies for any travel claims his immediate superior gets notified and receive real time alerts for approval. Once the expense request gets approved, you can reimburse the amount to the employee. So, this means the entire process is streamlined and you can manage payments   hassle-free.

Keeps a record of all claims

Employees can submit their claims on the fly. The software maintains a complete record of all submitted, approved, pending and rejected claims. Local conveyance claims are calculated on the basis of actual distance calculation with Google API.

With these benefits in hands, it’s not difficult to gauge the importance of expense management software in your organization. So, whether you want to automate the entire travel expense submission, approval, and reimbursement process or need to submit expenses and receipts from any mobile device for faster reimbursement, expense management software is the one you would like to focus on.

Expense Management – The New Way With Zero Manual & Paper Work‎

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By HR-One Team
July 6, 2017

If you get the right tool, your life will become easier! It is true in every field, be it constructing a house, building a road, or managing your office expense claims. If you get a right budgeting tool, you can easily manage expense claims of your organization in a more effective and efficient way.

Keeping this in mind, you can try using the expense module of HR-One. This module helps you in managing all your expenses in an easier way. You can define the various expense policies and types of expenses on your own, which further can be claimed by employees of your organization. This module is very well integrated with the payroll module. Once the manager approves the expense sheet submitted, it is automatically transferred to the payroll module for smooth reimbursement.

The HR-One Expense Module has got the following in-built features.

Managing Payments

When employees apply for various types of claims, such as travel expenditure incurred for any official trip, the immediate superior gets a notification of the same for approval or rejection. Once the expense request is approved or rejected, either the particular amount is reimbursed to the employee or a notification is sent to the employee with the reason why it has been rejected.

Setting-up Policies

You can define expense policies at various levels, such as employee level, department level, business unit level. Based on the role, you can easily set a maximum claim limit. There is an additional feature where the tool easily tracks and reports exception scenarios.

Claims

Employees have a right to submit their claims. The system maintains detailed record of all submitted, approved, pending and rejected claims. These details can be used at the time of detailing out the financials of the company during a particular tenure.

Conclusion

The HR-One Expense Software is highly intuitive and user-friendly tool. It helps tracking and managing all the expenditure claims raised by employees as well as the disbursements against them given by an organization. It allows you to easily manage all your petty expenses, like conveyance, ordering coffee for the client, etc. Not only this, you can easily manage all your travel itineraries in a more process oriented way and manage all the bookings through a centralized travel desk.

Manage and Track your Expenses with HR-One Expense Module

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By HR-One Team