There’s a reason why paperwork, excel sheets and spreadsheets are no longer a part of the corporate setting to track the entire travel expense submission, approval, and reimbursement process. The convenience that digital platform bring in has been one of the main drivers for the widespread usage of expense management software today. Not only are HRMS platforms more flexible, scalable and user-friendly, but they also reduce the hassle of carrying out and managing heaps of paper cash and expense related vouches with easy-to-use interface and seamless transactions.
Such convenience is particularly helpful when you have hundreds of thousands of employees for whom you need to manage all their expenses in a simple and integrated fashion. Moreover, with the flexibility of marking expenses on the go you need not have to rely on the heavy software or manual paperwork to claim your expense and wait for days to make it happen. This blog illustrates the importance of investing in an expense management software.
Ease the administrative burden with process-driven expense submission
Speed adoption with an easy-to-use interface and mobile-enabled features. Configure the approval process and assign approvers with dynamic and multi-level workflow.
Eliminate paper storage costs and hassle
Easy to capture receipts via a mobile device and attach them seamlessly to the expense report. Use the expense report submission features that work across any mobile or desktop device for a consistent user experience and real-time status tracking.
Easy to define policies at the individual level
It’s easy to define expense policies at employee, employee group, department, or business unit level. You can also set maximum claim limits for each role. The system also tracks and reports exception scenarios. This helps employers to keep a constant check on expense policies and give a clear picture of all their expenses.
Real time visibility
Real time visibility for your business save critical hours for your finance team. With HR-One expense module, you can automate expense policy and never lose track of expenses and reimburse faster.
With HR-One expense management module, you can effortlessly manage payments. When an employee applies for any travel claims his immediate superior gets notified and receive real time alerts for approval. Once the expense request gets approved, you can reimburse the amount to the employee. So, this means the entire process is streamlined and you can manage payments hassle-free.
Keeps a record of all claims
Employees can submit their claims on the fly. The software maintains a complete record of all submitted, approved, pending and rejected claims. Local conveyance claims are calculated on the basis of actual distance calculation with Google API.
With these benefits in hands, it’s not difficult to gauge the importance of expense management software in your organization. So, whether you want to automate the entire travel expense submission, approval, and reimbursement process or need to submit expenses and receipts from any mobile device for faster reimbursement, expense management software is the one you would like to focus on.