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April 10, 2018

Employees are the backbone of every organization. Hiring the right personnel may be a tedious job but retaining them requires hard work and consistency that every HR needs to maintain.

In the world of organisational management, HR-One is the finest solution to maintain a good relationship with your employees. This comprehensive HR software enables you to track your employees’ right from recruitment to retirement.

HR-One is equipped with many modules like Payroll, Performance,  Workforce, Time Office, HelpDesk and more that are user-friendly. You can easily assess employees information, get direct access, give incentives and boost their morale at the tip of your finger!

Read how you can forge employee engagement with some of the HR-One modules.

  1. Payroll: Payroll software allows access on-the-go for both employees and employers. This module contains salary structures showing automated break-up of their salaries based on components like arrears, bonus, overtime, reimbursements, taxes, real-time attendance. This minimises errors and avoids confusion. Further, employees could update their profile, view their monthly salary, working hours, deductions, and easily check and download their payslips.

Payroll module allows transparency to each employee and any queries can go directly to the concerned department. Simply monitor the activities and save a lot of administrative hours. It makes life easier!

  1. Performance Management: Another competent module is the Performance Management software. This enables the employees to understand not only the visions and missions of the organisations but also performance as a team towards the goal.

The module allows HR personnel to set objectives for the team members, track their performance and give a real-time review. Appraisals and performance-based increments are vital in maintaining a healthy competition, growth and, productivity.

In HR-One, the Key Result Area (KRA) and Key Performance Indicators (KPI) are factors that give a transparent Review and Appraisal system.

  1. Time Sheet: From a single dashboard, you can track your Timesheet. The Time Sheet module allows you to organise work allocation for projects under different teams. Employees can record their working hours while you can track the working hours of each employee.

It is also possible to track whether the project is running according to the actual plan or effort being made. The difference between the actual and effort could also be analysed.

As you track each progress, it enables you to make a better informed decision in efficiently managing the project. Moreover, you can also reset allocated timelines as necessary. This saves time and stress on administrative work.

  1. Training: The comprehensive Training module is one of the best investments to retain talented employees.

This module helps in planning training from schedules to feedback. It even manages invitations and record attendance, not to mention feedback. It maintains a pool of courses that could be taken from time to time. The employees can even nominate themselves and users can access all the scheduled training and course material relevant to each.

It gives a pre-training and post-training evaluation, feedback and even has an effectiveness sheet. The Training module allows customisation with various templates to choose from.

HR-One offers a simple solution that eliminates arduous tasks, encourage transparency, equip, and promote employees’ skill resulting in a happy and satisfied workforce ready to run the extra mile.

Improve Employee Retention and Engagement with HR One Software

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By HR-One Team
January 31, 2018

Employees of all levels face difficult business decisions at eall times. The success or failure of both the organisation and its employees hinges on the quality of decision making. To make sound decisions, it’s important to understand the human decision-making process; but more importantly a strong database to feed-off from, which enhances decision making quality.

One of the biggest challenges for companies around the globe is maintaining and updating the huge repository of data, bearing in mind that data is constantly evolving. This is where an employee database comes to the rescue.

Employee Database Software

An employee database system at its core consists of crucial work-related and important personal information about an employee. But make no mistake, over the years the software has evolved to something far more than simply an online repository of employee information. It has evolved into a systematic source of abundant, up-to-date employee information that business leaders can position to make strategic talent based decisions and improve overall business efficiency and performance.

We have highlighted a number of benefits of an Employee Database Software to help you get a head-start towards a more productive business environment.

Benefit #1 Employee Assessments Made Easy

One of the biggest challenges for the HR workforce is to be able to engage and retain high-performing employees. With the information easily available in one place, business leaders are able to conduct employee assessments, with feedback garnered throughout an organization. This creates a more comprehensive picture of the employees’ successes or failures which objectively and accurately measures the real performance of their employees. This comprehensive data then can be analysed by business leader to better understand which employees are performing well, and which need more work.

Benefit #2 Help with Company-wide Collaboration

Today’s Employee Database Software goes far beyond the basic HR hire date and salary information. Most software includes an employee directory—a centralized database of all employee information visible throughout the organisation. This added information helps promote a culture of enhanced communication and greater collaboration within and between teams. With this amazing self-service HRMS software, employee have the option to enter data regarding specific skills, languages, certifications and projects-in-progress that other team members can use to build teams with appropriate competencies for collaboration on projects.

A common problem in a lot of organisations today is the deep rooted hierarchical structures that hinder communication between high-performing “specialists”. An Employee Database Software cuts through these differences and share best practices across the board.

Benefit #3 Reliable Information

Since most of the information provided on an Employee Database Software is entered by the employees themselves. The chances of an error are likely to be very low. What’s more, because the software can be accessed by an employee anytime and anywhere, this gives the employee the option to update the information as and when they choose and correct information that may be incorrect.

Benefit #4  Enhanced Security and Confidentiality

Date Security of employee sensitive information is essential to the application of an Employee Database Software. With a number of recent employee data leaks, cyber-security is increasingly vital for organisations – with governments coming down heavily with stringent regulations. The simplicity of an Employee Database Software means an employee can not only set specific private information from public viewing but can also ensure that this information is kept private from anyone other than him / herself. After all, you don’t want your Bank account details to be of public interest.

Final Thoughts

Selecting and implementing the right Employee Database Software can be a defining factor behind the future growth and success for your company. Although, it is possible to take care of HR functions manually, an automated system can help to elevate productivity levels and can change the way that your company is perceived in the modern marketplace.

Employee Database Software – The Real Driver Behind Employee Engagement and Happiness

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By HR-One Team
November 15, 2017

Every business leader is well versed with the benefits of employee engagement.  Employee engagement has emerged as a critical driver of business success in today’s dynamic marketplace. However, getting employees engaged involves more than a strong leadership, recognition, rewards, workplace atmosphere; although these factors help. At the same time, high levels of engagement promote great working culture, happy employees, less attrition rates, customer loyalty and improve organizational performance.

If you’re a business leader ready to instill an effective culture of engagement in your business, here are five steps to get you started.

Invest in digital processes to enhance the employee experience

Carefully examine as how experiences at every stage of the employee lifecycle could be improved upon, which includes recruitment, time office, onboarding, performance lifecycle, and learning and development. Employees expect one comprehensive portal by which they can   manage their own dashboard, view and update certain fields and records, and can raise tickets to respective departments hassle-free.

Recognize and reward high performance

It makes sense to bestow financial rewards to employees’ for their outstanding performances, but employees will be more engaged if they receive greater motivation than monetary benefits. HR leaders should also consider whether each employee’s performance goals are aligned with the values of the organization. And when every person’s role is aligned to a company objective, everyone understands that their role is vital to the company’s mission.

Maintain a focus on career growth and development.

No one wants to feel stagnant in their job. Employees should always feel good that they’re working toward something greater—such as a they are adding some value in their profession and enhancing their skills.. And they should be able to examine where their development plan is reaching.

Consistently, timely communication

Include every person on the team to keep them on the same page. Involve your team and communicate with them about current workflows to avoid duplication of effort. This enables team members to focus their efforts in the right direction as needed.

Competitive Pay and Benefits

While pay and benefits are not the prime indicators of employee engagement, but they are a critical component of employee engagement. A reasonable working conditions, competitive compensation and perks go a long way to motivate and engage employees.

These are just a few ideas that we can use to foster a culture of engagement. It may seem like a daunting task to engage your employees, but it is crucial to spend some quality time to think on these pointers. The more engaged people are the more dynamic, loyal and productive. Include some of these in your organization- you’ll be probably be surprised to know the outcomes.

5 Easy Steps to Foster a Culture of Engagement

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By HR-One Team
May 15, 2017

Engaging employees at every stage is considered healthy for the growth of an organization. On one side, it makes employees realize that they are the important element of the organization. On the other side, it helps in retaining the best talent within the company.

Let us see at some cool ideas of how to engage employees that can help them feel motivated at work and improve their performance.

Build wall less organization

You should have a rapport of being approachable. Employees should feel that they can approach you with questions, suggestions, and problems.

This way, you can boost your employees’ morale and instead of treating you as an HR monster, they will start treating you as a part of the team with whom they can interact anytime!

Spend quality time

It will not harmful if you invest quality time with your employees. Getting involved in games like Pictionary, carom, and chess will help you build a positive relation with your teammates.

Regular brainstorming sessions

It doesn’t matter whether you hold these sessions weekly, fortnightly, or monthly. Try to bring all your teammates together and have healthy brainstorming sessions with them.

Exchange roles

To make work interesting, allow employees to work in a different team or in a different role. It helps employees to understand the challenges of their colleagues and gives them a chance of pace from their daily routines.

Organize training wherever required

Work without training can sometimes be demoralizing for employees. Being HR personnel, you should try to organize trainings (both technical and personalized) to raise the morale of employees. This should be one of your tasks in your calendar. Ensure that the employees continue to get all the trainings they need to keep moving forward.

Internal hiring

Internal hiring is one of the best ways that helps you to keep your employees motivated and engaged. It gives an opportunity to everyone to move up within the organization. It also generates excitement that can benefit the business as a whole because and internal hiring will always be experienced about company operations.

Improve your leadership skills

It is very important to have strong leadership to achieve an engaged team. It makes your team confident as well as boosts their morale and enthusiasm levels as they realize that their leader is aware about the work being assigned to them. The best way to improve leadership quality is to become a good listener and express trust in your team. If you work on yourself, then you can go a long way to improve engagements of people around you.

Contribute in the form of blog writing

Become a sport and contribute towards blogs. It will help you bridge the gap between the senior and lower levels. Encourage your staff to read and comment on blogs. It will help employees to feel that they are part of the organization.

Organize office outings

Work is important but taking breaks from work is equally important! Try to organize and outings with your team and just chill. It helps in building a strong relationship with your team and among themselves. This way you all can burn some of your office stress.

Do something different

For example, throw some challenges in front of your team, which will help them to come out of their comfort zone. You can ask them to lead a team or conduct team meetings.

Conclusion

If you follow the above-mentioned ideas, then you will definitely achieve the good results and be able to have a highly engaged team that is focused on overcoming all challenges.

10 tips for your next Employee Engagement Activity!

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By HR-One Team
February 8, 2017

Wikipedia says – “Employee engagement is a property of the relationship between an organization and its employees. An “engaged employee” is defined as one who is fully absorbed by and enthusiastic about their work and so takes positive action to further the organization’s reputation and interests.

Employee engagement is the result of a symbiotic relationship based on trust, integrity, commitment, and communication between an organization and its employees. It is an important approach that can help increasing business success, contributing to organizational as well as individual performance and for the productivity of both entities.

Employee engagement is about:

  • Employees having a role in the organization they are passionate about.
  • The organization also needs to provide an opportunity to transition the employees to role changes that support the employee’s professional and organization’s growth.
  • Employees contributing beyond normal responsibilities towards the success of the organization.
  • Having mutually agreed, clear and focused goals.
  • Receiving regular and constructive feedback from superiors and colleagues and work on them to achieve the desired results for the organization and one self.
  • The organization providing adequate rewards and recognition to employees for the contribution to the organization.

Engaged employees will always try to understand the culture and values of their organization. They will adapt themselves easily and the same gets reflected when they interact internally with their colleagues and externally while dealing with clients.

Employee engagement is not the same as employee satisfaction!

Unlike employee engagement, employee satisfaction is one-way road. It reflects how happy or content employees are within the organization and is not based on commitment, motivation, or emotional commitment. Some employees are satisfied by collecting their monthly paychecks and contributing as less as possible.

What employee engagement is NOT?

It is vital to understand that employee engagement does not include mechanical approach, where employer tries to manipulate employees’ commitment and emotions. If employees get to know about this approach, they can become disillusioned and cynical.

Tips to improve employee engagement

Employee engagement is linked to various factors of the organization, such as productivity, profitability, and employee retention. Therefore, it is necessary that all employees be engaged in work to achieve the desired results. But how to achieve these targets? Following are few tips:

  • Inform employees about the health of the organization and how they can contribute towards the betterment of it.
  • Communicating transparently with employees on time is crucial because delaying it can damage the employee engagement.
  • Involve staff by allowing them to share their own ideas about the planning they are doing to support organization strategies and its values.
  • Show how genuinely you are concerned about the employee’s opinion. You can use social media to build engagement.

Conclusion

Employee engagement is a two-way street. While an engaged employee is expected to drive an organization’s growth, and organization too has to engage in creating avenues and opportunities for its employees to exercise their potential.

Employee Engagement – It is more than what you think!

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By HR-One Team
November 7, 2016

For the past one week Delhi NCR has been reeling under effect of heavy smog or polluted air cover that has made it extremely difficult to step outside. Not only is the smog harmful for the heart and lungs, but is also causing severe eye infections. Given these tough external conditions, what can HRs and corporates do to make their employees feel comfortable?

Work from Home: Allow your employees to work from home wherever possible. Most offices do have a work from home policy in place these days, however you can force implement a work from home practice for all roles where ever this is feasible.

Flexible Work Hours: The smog tends to dilute towards noon. So, encourage your employees to work in a later shift. Give them flexible working hours till the situation improves and lift the time and attendance restrictions for a while.

Protective Masks: There is a set of workforce who would still need to be in office. Facilitate these workers with smog protection masks and guide them about its usage. If employees are risking their health to make sure your projects get delivered, it is our responsibility to do the best we can to reduce their health hazard.

Provide Health Supplements and Foods: The internet is flooded with various food recipes and remedies to reduce the impact of smog. Procure and distribute these to your employees or include them in your cafeteria menu for the next 3-4 days.

Use Air Purifiers: Install air purifiers within the office premises to ensure clean air internally. While this is not a permanent solution, this will give your employees some respite from the smog around.

This is an exigency situation that all of us need to fight together. So, let’s find out the best ways to ensure that the show goes on without compromising on employee health.

The Smog Trouble: How can HRs make their employees feel better?

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By HR-One Team
September 5, 2016

In the present day workplaces, employee engagement has a direct impact on productivity. The more engaged an employee is with the company, more likely they are to be sincere and dedicated towards their work. Therefore, employee engagement has become a critical activity for the HRs. But should the buck stop there?

If you really want to make your employees productive, HRs need to go beyond employee engagement. You have to inspire the employees too. A study by Bain and Co. revealed that inspired employees are 125% more productive than satisfied employees and 56% more productive than engaged employees.

So how do we make our employees “truly inspired”?

Connect the dots: Each individual has aspirations and goals. If you can connect their goals to the mission of your organization, and celebrate their milestones, employees will feel inspired to do more, achieve more.

The Basic Needs: The report by Eric Garton and Michael C. Mankins, defines a pyramid of employee needs. Basic employee needs like safety, job security, recognition are the foundation layers of this pyramid. To transition your employees into inspired folks, HRs and the management need to ensure that the fundamental needs are taken care of. Once this is done, the employees would be satisfied and would rapidly move to being engaged and then inspired.

Engagement Footprint: Elements of employee engagement, as defined in the report, talk about empowerment of employees. Enable your employees do more strategic work, give them opportunities to learn and acknowledge their impact on the organizational growth.  No employee wants to be stuck in the same monotonous task on a daily basis. If they get good chances to learn and grow their roles, they will be more engaged with their work and the organization.

Take them to inspiration: Inspiration is the crux of success, not just in office, but in everyday life. If we do not feel inspired to achieve something, we will never move in that direction. Give individual attention, maintain transparency, give ownership, and let them take decisions. Making real success stories about employees who are doing well, will inspire them and others to do even better.

Everyone faces obstacles, but if your employees are engaged and inspired, they will find a way around it!

Engaging your employees is great, but should the HRs stop there?

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By HR-One Team
July 4, 2016

Tired of the daily monotonous work regime? Here are five ideas that the HRs can use to fuse some fun into your daily operations and make the day joyful!

  • Off the Wall Ideas-
    Host a holiday party, arrange a ‘Bring your dog to work day’ or sponsor a charity event.
    What about having a costume party or a simple pizza party on Fridays? How about make the weirdest noise competition?
    Everyone has different ideas of fun, try making the employees interact with each other and have fun together.
  • Respect ‘Being You’-
    Everyone loves their work place if they don’t have to pretend to fit in. Try celebrating the success one achieves outside the organization. If not a surprise party, a decorated desk on birthday and anniversary can help in keeping the mood light and unite people.
  • Explore your humor-
    Not all people love pranks but, certainly there are some ways to make everyone laugh. Cracking light jokes or pulling safe pranks won’t do any harm to your office environment but will make the workplace more fun to work. Make sure that you don’t force it or offend someone. (Go safe with this one!)
  • Work on the interiors-
    The workplace interiors can have a direct effect on an employee’s mood. While colorful walls, some green plants, fun work posters makes the office look more attractive, installing a foosball table or simply a video game helps the employees stay light and fatigue free.
  • Take help from HR Tools-
    HR tools helps in bringing all the employees of a company to a single platform. Create your own social platform with personalized profiles for the employees; get information regarding their hobbies or interests and try using it for the office culture. What they love is what they’ll do with passion.

The secret to happy work environment is only ‘Effective Employee Engagement’. Having fun at work doesn’t mean being unprofessional, but promoting each other to find unique ways to work hard while enjoying at the same time.

5 Effective Ways to Fuse Fun with Work

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By HR-One Team