Tag Archives: Cloud

Top Four Reasons to Switch to a Cloud Based HRMS

Every company wants to maintain its competitive positioning by making sure its attrition rates, expense, and payroll costs are not too high while always looking for ways to increase workforce productivity and profits. Sometimes, that’s easier said than done. However, if your business has deployed a cloud-based business management software, the possibilities are limitless. Today’s workforce are highly-dynamic and different from yesteryear and leading companies know well that in order to keep growing sustainably they must modernize themselves and streamline HR, payroll, and operational processes. And, with the right cloud-based HRMS, companies can achieve a lot more.

Here are a few ways companies can remain nimble and boost workforce productivity and profits:

A Year-Availability (24/7 365 Days)

In today’s highly competitive business landscape, not having access to data whenever you need it, equals lost opportunity, decrease customer satisfaction and profits. The right cloud application is available no matter where your customer, finance, admin, payroll and HR managers are. Irrespective of their locations, they can gain access to data in real-time, respond to employee queries, vacation and other leave management requests.

Rapid Innovations

When it comes to an on-premises HRMS, any upgrade could be a major one—entailing significant time and expense. In contrast, the cloud HRMS offers huge reductions in deployment time and provides easy, instant access to updates and innovation. As a result, your business can achieve the maximum benefits much more quickly. On an average, cloud based HRMS solutions take little time to configure and adapt over time. So, if we compare on-premise to cloud-based HRMS, we can safely land to a cloud-based HRMS solution.

Reduced costs

While HR has traditionally trusted on IT team to maintain their on-premises HR systems, mature and robust cloud-based HR solutions are changing that perception. Cloud-based solutions are easy to configure and scale as the business demands. Further, there is a less reliance on employees to deploy, manage, and support them.

Compliance Ready

Compliance with confidentiality regulations is crucial for any organization. The most personal information an organization holds about its workforce is stored within the HR functions such as bank details, home addresses, salary slips, perhaps information about medical conditions. If any organization is storing this information on excel and spreadsheets it is quite vulnerable to be used inappropriately. A cloud-based HRMS like HR-One HRMS works by helping drive business outcomes by storing personal records in a secure manner and minimizing compliance risk. Further, you can depend on this powerful and a proven cloud platform that is robust,  high-performing, secure, scalable, and mobile — allowing you to adhere to organization’s compliance rules closely.

Change is a constant in today’s global marketplace. However, moving your core HR applications to the cloud is a major undertaking. Without strategic guidance and right partner, you may not be able to leverage the full potential of cloud based HRMS.

What about having a central view of all employees and HR data?

How do you react to a system that can offer you the complete employee lifecycle starting from recruitment to exit management? Furthermore, this software solution is simple to use and secure cloud-based platform? It will be like an icing on the cake!

The cloud based HRMS software solutions helps HR personnel tracking who’s who, where they’re based, what they do, and how they do their assigned tasks. It means that all these tasks can be handled by a single software solution negating the need for separate spreadsheets for different operations taking place in the organization.

Areas where Cloud based HRMS software can help transform your business

  • It allows you to have a centralized location of all employee data via HR database, which is the considered as the hub for all other vital functionality.
  • Employees can extract information on need basis using the intuitive and secure self-service system. The best part is that it is available 24/7. In addition to this, they are free to use the solution to update their own personal details, apply leaves, request training, and much more. A complete cloud-based employee interface is available at your service whenever you need it!
  • To take a good decision, it is important that you have the right information. Especially, when the decisions are people related. To make a better decision, your HR system should provide the data you need. A cloud-based HRMS software is always up-to-date and offers quick and easy access to the required data at the click of a button. Based on your requirement you can easily extract the data – whether you want to use pre-defined reports and chart templates or you are interested in customizing your own reports. The choice is all yours!
  • A good cloud-based HRMS software will always have a module that can easily handle leaves of all employees. A leave management system should have the capability of directly sending a leave request to the particular manager for the approval.
  • A streamlined process in the software solution should allow the HR executives to post requisitions, accept online applications and manage the entire recruitment process.
  • You can smoothly handle the performance management via using different tools ranging from traditional reviews through competencies, 360-degree feedback, quarterly feedback or much more. It should have the feature of customizing performance management forms giving you the flexibility of capturing whatever information you need.


A good cloud HRMS means that with a single solution, you are able to manage all your workforce efficiently. And the best part is that the information is stored at a centralized server, which makes it easy to share information with employees where ever they are.