Of all the software being installed in companies, Human Resource information System or better known as HRIS is becoming more and more popular. It drastically lowers the administrative burden, increases efficiency of work, drives productivity, maximizes the employees’ morale and leads to higher profits. The positive implications can be seen almost instantaneously once the software is installed. Consult the list of best HRIS Softwares in India and see them nod in agreement.
HRIS assists in managing the employee information, tracking job applicants, configuring insightful reporting and communicating and/or interfacing with myriad other business departments. These are the very features that attract companies, large and small. If the HR system is effective and addresses the company’s problem accurately, then it can reduce overall costs of the company, can allocate resources well and pre-empt a lot of problems by identifying them beforehand. These are all the things that the companies see and rush to install it. But it is important not to make mistakes in this rush. These are four common mistakes that usually the companies end up making. Taking precautionary and avoiding these mistakes will go a long way in ensuring the effectiveness of the HRIS.
1) Not handling the change effectively
It’s no accident or coincidence that this one statement seems to crop up again and again when one is talking about new technology and its installation. A lot of companies have faced major issues with this phase. One may shell out as much money as they want without having second thoughts but if they don’t accept and handle the change well, you can watch the money go down the drain. Proper training and induction program by the experts is a must soon after the installation is done. Make the transition procedure for all the employees, even those who can handle the change well. Keep all the communication channels open during this time. Consider all the options that can possibly ease the change it can have on different individuals.
2) Inability to define, validate and support Data Quality
Keep one thing in mind – best results come when there accurate and detailed information is given. One needs to define their goals and objectives very clearly; the information should be validated and reliable and should be of use. Futile and redundant information will disrupt the efficiency. One will make misinformed business decisions based on poor quality data, directly hampering the company and its customers. Cross-check every bit of information that is passed through and ensure it’s defined well and relevant. Refer the list of best HRIS Softwares in India who can assist you in the same. They will help you establish clear procedures that define and validate the data entry so that it is understood by everybody.
3) Not administering data security
The importance of data security need not be emphasised. Companies opting for a cloud-based HR solution will find it to be pretty cost efficient but there are chances of a breach in cloud-stored data which is a serious issue. It can put the company, its share-holders and customers at risk. One should administer data security with utmost care. If it’s cloud-based software then look into all the security it’ll offer for data in transit and at rest. Don’t overlook the necessity of a strong internal security system like proper password management and controls, antivirus and malware detection/eradication, user education and internal network monitoring in additional to the cloud.
4) Overlooking legal procedures and requirements
This is one mistake that most companies are bound to make. It is very important to understand that legal aspects that are associated with data, different processes and the structure of HRIS. A lot of trouble can be negated if the legal ramifications are kept in mind right from the beginning. This is because all the data that the HR possesses is accountable for ensuring the regulations set by the state. Consult with legal experts to keep your data safe, directly safeguarding your company’s interests too. Negotiate all the clauses that are involved, making sure you are not liable for anything later on.
Considering all these points before installing is mandatory and avoiding all these mistakes will save you a lot trouble later on. If there is one thing you don’t need to sweat on, then it is these problems. Companies like HR One can lend you a helping hand to ease your worries.