Tag Archives: Choose

5 Things to Ensure while Choosing a Payroll Software

Getting the salary in your account on the last day against all odds always puts a smile on our face. But, if your payroll management system still faces compliance & filing issues and relies on paperwork and manual interventions, your internal process may suffer a big setback. You cannot hope to run an agile business if your payroll is riddled with complexities. It is what keeps track of hours, calculate wages, withhold taxes and deduction. So, if your payroll technology is holding you back, you’re the one who ends up losing.

The choice of selecting any payroll software should be done by keeping in strategic objectives in mind. The right software can improve HR operations, increase efficiency, boost employee engagement and improve statutory compliance. Choosing HR software for your enterprise can be a painstaking process, but when you invest in the right software, it can automate and streamline all your current processes, cut down on staff hours, eliminate the hours spent in tracking manual attendance and more.

When shortlisting a payroll management software, small to medium size businesses should consider several things.

Stability Factor

Can you measure the system stability just during a payroll software demo? There is however nothing better to closely examine and validate the system by yourself. You can also read some customer testimonials which will help you establish credibility against that particular software.

Evaluating System Support

One of the most critical aspects to consider here is to ensure if the service providers team are available for support during the peak time. So, it’s always advisable to ask customer support from your current vendor before the implementation process.

System Sustainability

An automated payroll processing  is not just a critical tool to help employee efficiency, but it also an extremely powerful system that involves a good investment. However, any system wherein the investment must be done should be glanced from a sustainability standpoint.

Self Service Component

How many times have you observed your excel sheets are not maintained properly, and there are biometric glitches as well?  Not having leave and attendance coming correctly might create a nightmare for HR personnel and employees. It is important to have a self service leave and attendance management system for a seamless and accurate payroll processing.

Statutory Compliance

Any payroll software should be in line with the local and all compliance laws. It helps the organization maintain amicable employee relations and assure error free statutory calculations. It also allows you to manage your PF and ESI preferences, manage professional tax, select the salary heads applicable to you, manage TDS through investment declarations and automatically calculate salaries after TDS deduction while processing payroll.

Keeping the above pointers in mind will definitely ensure that your organization is making the right move in shortlisting and picking the payroll software. Along with this, pay due attention to the system that offers add on features such as scheduling, help desk, and flexibility of other other modules that you can add on as your business needs evolve.

Investing in HRMS: Here’s What You Need to Know

The expectations and role of HR technology has shifted from manual tasks and process automation to boosting engagement, enhancing productivity, streamlining HR operations in the ultimate pursuit of business success. According to some intelligence, HR leaders are going beyond basic features and functionalities and is looking at the broader picture including user experience, business strategy and fostering relationships.

Here are the guiding steps you need to consider for a successful technology implementation.

Deep dive into the vendor’s website and read success stories

There are myriad of options available today when you look out for a HRMS solution. So, here are the following points in mind to make the right decision. Once you have decided which  software you intend to implement in your organization surf through all the information available on the software. Narrow down your budget, priorities and list down your motives, which impress you the most and you think will work best for your business. Once you have the list down the requirements, check through their website. Conduct a deep research, find if you can have a free trial or a demo.

Meeting pre-sales team and consultants from the vendor side

It is important to know with whom you are going to do the project and who will be executing on your project. In this regard, business leaders should meet pre-sales team members and associate who will be closely working on the project. This step helps you work closely with the vendor’s team members and can state the right expectations and support standpoint. On the other hand, it builds a strong relationship with your vendor who is your partner in the journey.

In depth exploration of functionalities from your vendor

To help HR leaders make the decision wisely and drive the maximum value out of HRMS investment, it’s always a good idea to engage your vendor in the discovery process. While your vendor must have presented the solution to your business challenge and goals, adding that layer of discovery becomes important to reveal new set of features and functions. You may find some great success stories and engagements when leaders involve the vendor and seek guidance proactively.

Map your pain points with vendors

To foster a great partnership, leaders must share their challenges openly and discuss business pain points with the vendors so that they can instill the exact features and functionalities into your HRMS. This step is critical as it helps clarify what feature should and should not be architected through technology and which business pain points can be infused in the software. An insight into the pain points is crucial to define your mission critical goals.

As the HR Technology landscape evolves, the time is now to transform HR by moving core HR solutions to the software they can depend on. To get ahead of the curve, HR leaders should put simplification on the agenda that reduce complexity and help leaders focus on what they are trying to achieve and what really matter.

Choosing an Asset Management Software? Look for these elements before investing…

To be able to grow your business fast, you need to take faster decisions. And to be able to make the right decisions quickly, you need the right asset management software. SO, if you are looking for an asset management/ inventory management system, make sure it covers these points!

  1. Mobility

    The program must provide mobile apps for iOS, Android and Windows devices to make it easier for off-site access of the asset information.

  2. Auditing Options
    Conducting regular audits of fixed asset inventory ensures your company’s asset records are accurate. Some softwares allows you to audit the data from any mode and also helps in limiting the information the user sees when you have more than one user for the auditing process.
  3. Asset Tag Design
    Each asset should have a unique barcode label to make the identification by the machine easy. It is one the basic and important requirements and the system should have the built-in-ability to design them.
  4. Customizing is easy
    These softwares comes with many default categories which might not be your relevance. So make sure that it allows you to customize the pre-existing data fields and also create new ones according to your requirement.
  5. Pro active system
    The system must be user friendly and shall notify the user about any updates of the past information, asset abuse, funding limitations, audit checklists and other issues. It should also be able to schedule and send pre-existing or new reports to the chosen employees.
  6. Cloud based System
    Web has already decreased the intervention of the IT department of a company. Cloud based systems has made the data more secure and can be easily managed. The cloud solutions often prove to be more cost-effective and are automatically updated.
  7. Security
    As the asset data will be accessible by multiple users, make sure that it comes with an option of setting up access categories to give specific access rights (update, edit and set up data administration tools, reports, and modules) to specific access types.
  8. Recovery Option
    There can be a need which can only be satisfied with an unused or old asset which was once sent to the lumber room. Many softwares provides you with option of disposing an asset but it is always better to search for a solution which can activate the old asset numbers and make the recovery easier.
  9. Help Desk
    This system should provide a very easy to access and report help desk to make it simple for employees to raise tickets when technical issues arise.

Asset management tools can surely make your life easier by reducing the chances of errors, but investing in the right choice depends on you. Look for a system with desired features and equal terms of user-friendliness and your business is good to go.

4 Reasons that will make you choose a web based HRMS!

Today, it has become quite common for human resource decision makers to use cloud based management systems. With growing responsibilities, cloud isn’t just a luxury for these HR’s but a need of the day. If you have been evaluating the potential human resource management platforms for a company, here are some reasons to invest in web based HRMS software.

  1. Increased mobility

Smart phones have already entered the workplace and become a consequential part of it. Now, these mobile devices have the capability to allow the user to get access to the company’s human resource system. Several web based applications can be optimized with smart devices that employees carry. The implications can range from attendance submission to reviewing work hours. These features allow web based HRMS software to interact and connect to employees who don’t have frequent access to an internet enabled system, especially in the manufacturing sector.

  1. Faster access to new technologies

Cloud based applications make system updates a highly easy and trustworthy process. This would mean that the client can have access to new features and bug fixes faster than the devices that have been hosted inside the premises. An added benefit is the minimal downtime to upgrade software versions.

  1. Customization

HRIS software companies today offer packages that can be hosted locally and apart from having a standard set of features can be customized to suit the needs of the organization. Customization also ensures that the platform can be made easier and the user experience made more convenient. From changing interface layouts to deploying special programs, these web based HRMS software are great addition to your employee management tools.

  1. Money and time savings

Server maintenance and troubleshooting is always a time consuming and expensive process. Web based HRMS software systems on the other hand minimize the need for in-house administration and thus lower the equipment cost and the time spend on training. Improved focus on the current staff will definitely allow your HR follow a more streamlined process.

Depending upon your needs and budgets, you can choose among several HRMS software produced by HRIS software companies. Research well and make sure you are putting your money where it’s worth it.