Reminding Employees to Take Time-off

Reminding Employees to Take Time-off

  • 24th Mar, 2015

The business world has seen tremendous changes recently. The way people approach work has changed and practices like ‘flexible working hours’ and ‘working on the go’ are becoming more and more common. While it may benefit the company on many levels when the employees put work before everything else, it has harmful effects on the employees themselves. Working round the clock and putting personal lives on the backburner will eventually make the employees unproductive and they will burn out soon.

While the companies should ensure that work is being done, they should be considerate enough give their employees some time-off once in a while. For most, the idea of vacations is ideal in itself and they wouldn’t think twice of grabbing such opportunities. Although, there are workaholics for whom the idea of taking a vacation equates to losing out on working days, without realizing that they could potentially burn themselves out. The HR department should remind such employees to step out and focus on relaxing for once. Since the HR team cannot keep an eye on the working habits of each employee, they employ HRMS do the same. This practice has been employed by numerous Human Resource Management Software Companies.

HRMS Lends a Helping Hand

These are some ways HRMS helps the companies ensure that their employees take regular breaks and eliminate the risk of being unproductive. Vacations rejuvenate the employees, make them more energetic and help boost their productivity. It is unimportant whether ‘vacation’ means going to an exotic place or just staying in at home, as long as they use that free time to recharge themselves and get back on the creative track.

Every company offers a specified number of paid leaves for their employees. There may be cases when employees forget to keep a track of the number of pending paid leaves. Some projects require the team members to put in extra hours, work on weekends and forget the line between night and day. So, their managers might go a step ahead and reward some of their well-deserving candidates a few days of vacation. HR-One’s HRMS keeps a track all the vacations/paid leaves that are designated to various employees and send them alerts accordingly. It comes as no surprise that workaholics do not bother to check the status of their pending vacations which is why the alerts will keep reminding them.

HRMS does not just remind people to take a few days off, but can also mentions how many days of their paid leaves are left. Managers can automate the reminder process so that the employees get regular updates and alerts. Those who do not keep a track of their vacations, HRMS helps them do that. When people act on those alerts and take some time off, the number of days of their vacation will be calculated by the HRMS. The new figure of pending paid leaves is updated in the system and alerts can be sent again after a few months when the managers think their team members deserve a break. The frequency of alerts can be modified. Different team members based on their position or other factors can receive different alerts or it can be kept same for everyone in the team.

Companies can tie-up with various tour operators and design travel tours and plans for their employees. The HR team can send these plans and itineraries through HR-One HRMS. Instead of just sending reminders of how many vacations can each employee can take, you can now help them in planning their time-off easily. HRMS can alert them of the different deals that the travel agencies have to offer them. HRMS can mail them the travel brochures and it also helps managers keep a track of the number of vacations their teams are taking or have pending.

The ‘Rejuvenated’ Results

There may be few people who find the idea of ‘reminding’ employees to take a break quite absurd, but everyone needs a break. Companies understand that their employees are the biggest assets that they have and their well-being should be prioritized before anything else. Doing so would result in happier, relaxed, rejuvenated and inspired employees, thus increasing their morale and productivity.

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