Time and again we have spoken about the importance of planning before any software implementation. Planning carefully equates to a job half done. The race always lasts for a few seconds, but the training behind it lasts for months. The same applies for software implementations. The preparation and planning should be given enough time so that the final result is close to what you had in mind. However, one common mistake is to focus so much on planning minute details and technicalities of the implementation that they overlook the monies involved. Once you take your eyes away from the budget, expect the foundation to start crumbling. Every web based HRMS software requires you to avoid some planning budgeting mistakes in order to see the light of day. Let us see some of them.
Common Budgeting Mistakes During the Planning Stage
These are four common mistakes that companies can make while planning that can cost them greatly, figuratively and literally.
– Avoiding long-term planning
Planning should always incorporate short and long-term goals. Most companies opt for the short-sighted plans because they seem faster to implement and the resources required may be limited. While it may seem like a good idea, in the long run you pockets will run dry because of the unaccounted budgets costs that will line up. The best HRMS software in India can give you fruitful results when you budget it well right from the beginning and not maintaining a casual attitude about it.
– Allocating funds in the wrong places
It is always tempting to incorporate functionalities that look good and ‘MAY do some wonders for the company’ when in reality it might hold no value at all. Plan your budget for all the essentials first and then spend on ‘extras’ if you have amount of money left. Going the other way round will eat into your pockets. Focus on what you absolutely need and what you can require no matter what, see which additional costs would be required to support those functionalities and other training programs. Place the horse-blinders in the initial stages and overlook all the elements that you do not need immediately. The momentary lapse of temptation during the planning stage will undoubtedly save you lot of money and resources which can be invested later on in the implementation stages if required.
– Not accounting for IT, HR or similar project resources
Planning the implementation of web based HRMS software requires focus on more departments than one. Do not forget to include HR costs such as salaries of employees and other similar costs of an HR department. The IT department has budget requirements of its own. When you do not account for such variables right from the beginning, it might hit your budget hard when a critical situation suddenly arises. Consider all the potential situations and be prepared with different solutions on how to tackle them while keeping the budget in check.
– Separating the HR and IT tasks
HR and IT teams need to work in sync for a successful implementation. They bring unique contributions to the table that makes the best HRMS software in India function efficiently. Don’t make the mistake of separating the two teams while planning as some of their requirements may match, thus giving you an idea beforehand on where exactly you need to spend and how much. Keep the two departments separate is a common mistake that most companies make which cost them dearly.
Invest smartly and you will get beyond the planning stage with success. Smart investment surely does not mean that you cut corners and look for cost cutting methods at every turn. You don’t have to take inspiration from Uncle Scrooge and accumulate all the wealth in a tower at the end of the town. If you have pocketful of money but a non-functioning software solution, it’s a no-brainer that you have failed at what you started out to do. Avoid making the mistakes that are mentioned above and keep an eye out for similar mistakes that have the potential to bring your project down. Simple preventive steps would take you a long way and ensure a successful implementation.