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December 23, 2015

A human resource management system (HRMS) manages the most important asset of your organization, your people. Hence, you must ensure that you choose the right system, one that perfectly meets the need of your people!

If you are thinking about a human resource management system for your organization, here are some MUST have features that your HRMS should come with:

Employee Self Service: This is a key feature that is also the foundation of any good HRMS. The employee self service module enables people to see and do a lot things on their own. It reduces their general dependencies on the HR and also keeps them updated about all important announcements. This also saves a lot of time and effort for the HR and at the same time helps employees to interact with the organization in an interactive way.

Payroll and Statutory: Payroll and compliance are big pain areas for the HR. Tedious paper work and complex procedures make it extremely difficult to process payroll manually. A human resource management system with payroll ensures that all your data is tracked and that the processing is error free. It also ensures that tax and other statutory compliances are met for all roles across the organization. This module automates the entire payroll process and makes it extremely simple, quick and accurate.

Database: How many of your struggle with heaps of files to maintain employee records? How safe is your data? An HRMS maintains your complete database in a secure way. All of employees’ details and activities from hire to retire can be tracked easily.

Reimbursements: A robust human resource management software would also take care of all reimbursements and expenses incurred by any employee or organization. From travel bills to issue of assets, everything is visible in a single click.

Performance Management: Performance management is a tricky space as it has a direct impact on people. A good human resource management system makes the whole review and performance tracking system transparent and simple. With clear goals and metrics defined for each employee, it becomes easy for the employee and the managers to keep a track on progress and ratings. This helps in avoiding any year end surprises and also paves a clear progress path for the employees.

Does your HRM has these 5 things?

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By HR-One Team
December 17, 2015

Well, there’s this super crazy rush in the HR fraternity to move their legacy systems to chic web apps and with most of your peers already flaunting their cloud apps, it becomes quite a pressure! So while you get ready for your sprint to a web based HRMS, here is some fuel, to add more fire to your HRMS hunt.

Here are five reasons why you should run to a web based HRMS right away!

Save time and money: Of course, this is the biggest bet. Switching to a web based HRMS software can save your time and costs by at least 50%, if not more. A web based HRMS also lowers your equipment and maintenance cost in terms of servers and IT staffing.

High on efficiency: Automating processes through a web based HRMS means that a single system can cater to multiple requests simultaneously. You can do a lot more with a single system, instead of running multiple standalone apps. Since the system requires minimal time to run requests, HR teams get more time at hand to deal with other important aspects of people management.

Fast and Flexible:Web based applications make processing of complex data simple and faster. Lengthy tasks like compensation planning, pay roll, reimbursements, trainings and more can be completed quickly and accurately. Also, the system gives you the flexibility to give users access per their defined roles. It can be customized to meet specific user roles and their requirements.

Anytime, anywhere: From mobile to all other gadgets like iPads and tablets, web based HRMS solutions can run from anywhere. This means you can look at all important reports and updates, right from your mobile, anywhere, anytime.

Consistency and Accuracy: Having information in one place means that there is no discrepancy in information communicated to employees. Everyone looks at the same documents and policies. This also helps in building transparency and trust. Moreover, since all requests like leave, attendance, payroll etc. are automated, the reports created are 100 % accurate and error free.

HR is a sensitive operation. Apart from dealing with processes that impact people directly, they also deal with employee expectations. Having a web based system in place gives them more freedom to pay attention to people management and create a happier work place. So get ready, and take the leap towards a faster, better and more friendly HR management with a web based HRMS software.

5 Reasons Why You Need a Web Based HRMS Right Away!

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By HR-One Team
December 15, 2015

2015 was the year when HR said hello to technology and how! From suave tech platforms to smart dashboards, we saw a rapid adaption of technology in the day to day HR operations. As the calendar folds to a new year, let’s take a look at what will change between HR and Tech in 2016.

The Rise of SaaS:For a long time businesses lived with legacy HR applications only because they were integrated well the ERP systems. However, the rise of SaaS based HR management systems has totally disrupted this equation and is likely to go strong in 2016 too. Experts predict that the SaaS based HR applications are likely to double up in 2016 as more and more businesses would opt for simple, scalable solutions that fit perfectly into their existing systems.

HR On the Cloud: Cloud based HR solutions have begun to pick up. With a majority of HR management system vendors launching a cloud version of their product, this trend is likely to gain momentum in 2016. Cloud based HRMS solutions would mean greater functions and flexibilities at lesser cost.

From ‘I’ to “We”: Technology would play a vital role in breaking the silos and pushing integration into the HR operations. HR departments can expect to see a lot more collaboration and team work across the board. This would help in infusing transparency and a culture of mutual trust between employees and the employer.

Technology for the consumer: The next gen HR system are focusing a lot more on the end user. These employee enabling systems would again reinforce greater collaboration. Through employee self service programs employees would be empowered to set goals, share feedback and stay updated on all major updates. This would also reduce their dependency on the HR for day to day query resolution on things like leaves, attendance, polices etc.

Anytime, Anywhere: Mobile enables HR management systems mean greater flexibility to the users. Already the 3rd largest smartphone market in the world, India is likely to reach 314 million mobile internet users by 2017. In this scenario, it is a smart move for the HR management systems to think mobile!

2015 set the stage for HR and technology integration. In 2016, this would only get stronger and better. This alliance is likely to play a vital role in transforming the current HR landscape and make HR a more integrated and collaborative function.

Technology and HR: What is changing and why?

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By HR-One Team
December 7, 2015

With new technologies, workforce and work culture emerging together, businesses would have to do a little more than just policy changes to keep employees happy in 2016. Here are the three key areas that HR would need to focus on.

It is that time of the year again. Everyone is busy analyzing what worked in 2015 and what would change in 2016. As the year draws to a close, here’s a quick look at the key focus areas as predicted by industry experts.

Transparency:

Transparency is rapidly becoming a best practice, rather than a trend. Employer and employee appreciate clear communication and transparency in processes, salary, communication and workplace practices. Transparency is a critical component for HR management it makes or breaks the trust between employee and the organization. Transparency at workplace fosters an amicable work culture based on trust. This in turn, helps in developing a feeling of ownership and belonging amongst the employees.

Technology:

It’s time to jump on the technology bandwagon and embrace technology (if you haven’t already!) With expanding workforce that operates in different parts of the world, you must have tools and systems in place that help you streamline people management in a big way. Businesses need HR management systems that are smart and intuitive. The next gen of HR management systems are multi device compatible and give anytime, anywhere access to employees. Cloud based, SaaS solution are the next big thing in the HR technology space and would lead to major transformation in the HR technology landscape.

Talent Acquisition & Retention:

According to a recent report by LinkedIn, attracting talent and retaining employees, would be a strong focus area for organizations in 2016. According to the survey internal referral programs and social networks would become an integral part of the recruitment strategy. Moreover, organizations would have to invest in building a more open and flexible work culture that enables work –life integration. Faster recognition, active engagement, and taking care of all basic health and safety parameters would help businesses in retaining good people.

While the larger HR management framework remains the same, a lot is changing in terms of how things are done. 2016 would see a close integration of HR, technology and marketing teams to deliver a valued brand proposition to employees. What do you intend to do in the coming year to hire and engage people?

3 Ts That Should Always Top HR’S Priority List!

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By HR-One Team
October 27, 2015

HRIS implementation can result in significant savings in money and time for your company. Primarily, it will help you get rid of all calculation errors, payroll data entry errors, and addressing fair pay rules for all employees. HRIS or HRMS systems provide organizations with a high tech online service centers to manage all kinds of human resource activities. HRMS systems will also be a significant part of your PEO benefits.

Globally, online HRMS systems have been helping several top end businesses with compensation management, benefits administration, company report writing, information analysis, and other HR processes. Though the type of system varies between companies, one of the common and most important features is automation technology. Automation makes HR responsibilities punctual, simpler, and fast. An average HRMS system is programmed to provide the following services:

  • Payroll administration / monetary allocation system
  • Accounting management and conclusions
  • In depth reporting
  • Electronic maintenance of books of account
  • Master employee information database
  • Integration of benefits programs, payroll updates, direct deposits, PTO status and others
  • Security, encryption, password protection and top end firewall

How does an HRMS system help and organization grow?

Regardless of how big or small a business is and what industries it belongs to, HRMS systems come with several advantages.

  1. Access employee database anytime and anywhereHRMS databases hosted in online cloud servers allow managers to access the information from anywhere and at any time of the hour. Highly encrypted, these servers will allow easy but secure access. Thus strategizing HR functions can now be done from anywhere.
  2. Simplifying HR tasksWith employee information being managed electronically, the HRs desks will be cleaner and more organized. Switching from paper files to digital entries also streamlines the whole HR process.
  3. AutomationAutomation in HRMs systems can mean a lot of things. Most importantly, however, automation lets organizations enable customized programs and access specifications. This further facilitates regularized updates allowing managers to feel more confident of their internal policies and HR strategies.
  4. Reporting and data analysisHRMS Software systems make it a whole lot easier when it comes to analyzing and making reports on employee information and feedbacks.
  5. Reduce fraud

    With the ‘human hand’ playing a minimum role in information feed and reporting, there would be fewer chances of doctoring and fraud. Things like attendance would be regularized and highly accurate.

Here’s why HRMS is important for growing businesses

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By HR-One Team
September 22, 2015

Today, it has become quite common for human resource decision makers to use cloud based management systems. With growing responsibilities, cloud isn’t just a luxury for these HR’s but a need of the day. If you have been evaluating the potential human resource management platforms for a company, here are some reasons to invest in web based HRMS software.

  1. Increased mobility

Smart phones have already entered the workplace and become a consequential part of it. Now, these mobile devices have the capability to allow the user to get access to the company’s human resource system. Several web based applications can be optimized with smart devices that employees carry. The implications can range from attendance submission to reviewing work hours. These features allow web based HRMS software to interact and connect to employees who don’t have frequent access to an internet enabled system, especially in the manufacturing sector.

  1. Faster access to new technologies

Cloud based applications make system updates a highly easy and trustworthy process. This would mean that the client can have access to new features and bug fixes faster than the devices that have been hosted inside the premises. An added benefit is the minimal downtime to upgrade software versions.

  1. Customization

HRIS software companies today offer packages that can be hosted locally and apart from having a standard set of features can be customized to suit the needs of the organization. Customization also ensures that the platform can be made easier and the user experience made more convenient. From changing interface layouts to deploying special programs, these web based HRMS software are great addition to your employee management tools.

  1. Money and time savings

Server maintenance and troubleshooting is always a time consuming and expensive process. Web based HRMS software systems on the other hand minimize the need for in-house administration and thus lower the equipment cost and the time spend on training. Improved focus on the current staff will definitely allow your HR follow a more streamlined process.

Depending upon your needs and budgets, you can choose among several HRMS software produced by HRIS software companies. Research well and make sure you are putting your money where it’s worth it.

4 Reasons that will make you choose a web based HRMS!

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By HR-One Team
July 23, 2015

Every once in a while, when everybody is happily working away there comes a pause of few minutes. The employers send in a quick survey for the staff to fill, which the latter quickly finish and get back to their work. The pause seems unnoticeable but it helps the HR department in tremendous ways. Employee surveys are a quick way of understanding the employees well and increase their engagement levels. Additionally, it gives an insight into what the employees want and if they have any concerns that they would like to convey through surveys if they are uncomfortable talking about it in person.

The whole exercise seems simple – company designs a survey, sends it to the employees through HR management software system, they take a few minutes out to fill it up, they send the finished survey which is later analyzed by the concerned team. One question that comes to everyone’s mind during the entire process is – do these employee surveys really work? Well, it depends on two factors: first, how well is the survey designed and secondly, how honestly do employees reply to the survey questions.

As a company, you cannot anticipate the latter but if you take care of designing the survey well, chances of employees giving honest feedback is high. It has been observed that employees give useful information through surveys when they see that concrete action has been taken to address their problems. If they feel that no action is being taken, they would obviously take this important exercise very lightly. The purpose of surveys is to understand the employees better and provide them a better working experience and environment. It is a two way street – they let you know different aspects of the organization through their perspective and you have to respond in the best manner possible. If you take action in response to the survey, then productivity, employee morale and work satisfaction automatically goes up.

A lot depends on the kind of questions presented in the survey; however there are a couple more factors that affect the final result too. Some of them include:

Time and Length: Brevity should be followed while creating a survey. Every employee will not be patient enough to answer every question of the survey if it is really lengthy. Don’t ask too many pointless questions, keep them to the point, give suitable options as answers and keep some open ended questions too. Keep a certain timeline for employees to respond to the survey. Web based HRMS software can send them regular reminders to fill up the survey but ensure that you don’t keep extended deadlines as it would result in a lazy or delayed response.

Genre of questions: You can make dedicated surveys centering on just one aspect such as relationships, personal development, motivation, HR practices, well-being etc. Or it can be a mix of all the different aspects. Based on what you are expecting from your employees, focus on the type and genre of questions. The clearer you are, the results would that useful.

Method of survey completion: Some companies gather their employees and give out survey sheets to be filled. However, the sending out the surveys through mails or on the portal is more effective. It offers privacy and flexibility to employees, encouraging them to give more honest replies.

Communication: Employees respond well if they know the objective of the conducted survey. Give them information why you are sending out this survey, communicate how necessary action would be taken if required. Through the web based HRMS software, the HR team can notify the employees on when to expect the survey, what is expected from them and by when it has to be submitted. Healthy communication will dissolve many frustrating queries.

This exercise does not end with just gathering the data. It has to be evaluated accurately and interpreted in the right manner. HR management software system can help you only so much, but putting a qualified team to make sense of the responses and insights is equally important. When all these factors come together, be assured of getting effective survey results every single time.

Best ways to make employee surveys more effective

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By HR-One Team
July 15, 2015

Businesses have witnessed tremendous changes in the past few years, right from technological changes, new strategies and HR practices. One of the most popular ones amongst the industries is remote hiring. Companies can now hire qualified people from any corner of the world, without having them on the regular payroll. Remote hiring can be done on a project basis or on a fixed salary for a certain period of time. They do come with a plethora of advantages, both for the employers and employees, but they have their own set of challenges as well. Hiring, managing and retaining some can be a mean task for the HR department to do manually. Web based HRMS software can step in to save the day.

Remote working offers tempting benefits that result in higher productivity. One of the biggest advantages is the absence of meetings through the day, constant interruptions and unnecessary breaks. This automatically allows people to focus more on the work at hand. Quality of work improves significantly and precious time is also saved. But how can HR department tackle this business development to its benefit?

HR software in India can help the HR department with remote hiring in the following ways?

–          Providing a platform to connect

HRMS offers a platform where companies can contact with potential remote workers and vice versa. Companies can put up vacancies and requirements on the portal which can be easily accessed by aspiring freelancers/remote workers. Any queries and concerns can be put across on the platform aiding in smooth communication. It eliminates the need of constantly checking up on status, constant follow-up calls etc. Companies can get in touch with exactly the candidate they are looking for, busting the restrictions put up by geographic locations.

–          Face-to-face interviews

There are some HR practices that cannot be replaced, like face-to-face interviews. However, they can be given a new spin to keep up with the latest technological changes. One of the recent techniques has been online video interviewing. After the online resumes have been sorted, shortlisted candidates can be interviewed through video chat to evaluate them further. It saves a lot of time for both the employer and potential remote workers. A virtual, face-to-face interview helps both the parties understand each other better so that employment period remains a breeze for them.

–          Skill set database

Just like regular employees, HR software in India enables companies to maintain a database of all the skill sets that remote workers possess. Once you maintain a log, you can approach them as and when the requirements crop up. A dedicated log just for remote workers can be maintained to avoid any mix up between full-time employees and remote workers. All their skills can be assessed accurately in order to determine which candidate you would want to work with. Consider candidates with immense experience and references as you need remote workers who can get the job done without constant follow-ups, supervision or reminders, otherwise the whole point of having remote employees is lost.

–          Payroll convenience

If you are assuming that paying all the remote workers, from different corners of the world is going to be a nightmare you are wrong. But only if you have web based HRMS software by your side. If you are trying to manage it manually, it would be worse than a nightmare! This software helps in maintaining payroll details accurately. It is important to remember that every remote worker will be compensated differently from each other and inaccurate logs would cause tremendous confusion with the payments of one reaching worker reaching the other. Adopt HRMS software and bid adieu to such problems.

Companies should never shy from investing in technology that assures an improved, better HR processes. Opt for the system that stores personal details, payroll details, log of tasks and responsibilities in an accurate and secure manner. At the same time, it should comply with organizational regulations and other similar factors that might be applicable for the remote workers. Even though they are working remotely, they are a part of your organization so it is imperative for you to manage them effectively.

4 ways HRMS helps in remote hiring

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By HR-One Team
July 8, 2015

It is rightly said that the most important asset for any company lies in its employees. Through time companies should weed out those who seem unfit for the company or those who are not doing their job well, but at the same time it is equally important for them to retain those who make significant difference in the company. Senior management and HR team should aim to keep the expenses low with web based HRMS software.

With shifting and promising economies, employees won’t think twice to go in a direction that would best favor them. Just because some employees have been with your company for decades does not mean they wouldn’t go to greener pastures if it appeals to them. But this may have a negative impact on the company. It is said that replacing an employees costs twice the salary of the exiting one. It might seem less, but when you consider a number of employees, the figures can add up quickly and create quite a dent.Keeping the financials aside, losing a skilled, knowledgeable, competent employees can affect the productivity and performance quality. This further translates into poor customer satisfaction and loyalty. With so much at stake, how can companies keep turnover low? Read on.

– Make changes in the hiring procedures

When a problem is nipped in the bud itself, there is no way it has the nourishment to grow big. Making hiring mistakes cost a great deal of loss and money for every company, with small businesses feeling the pinch even more. Look at existing processes and figure out if there are any loopholes. Create stringent methods, raise hiring standards and develop tight evaluations. Sieve all those candidates you deem unfit and select only those who will add immense value to your organization.

– Keep the existing employees satisfied and happy

Happy employees seldom look elsewhere for happiness. Hence, prioritize employees’ happiness above anything else. Keep in mind that it is a continuous process – management cannot assume that just because employees look happy right now and are comfortable with the work-culture the work is done. Companies should constantly adopt practices that will enhance the experience for existing employees at every point of their career. Listen to your staff, take note of their grievances and address them, and implement their suggestions if you think it’ll help the organization in a positive manner. Unless there is an active initiative approach from the company’s end, even the best HR softwares in India have a chance of falling short.

– Invest in active result-oriented training programs

A good training program has the potential to define the course of action taken by an employee. It will either give them the confidence to perform the required tasks efficiently, or the motivate them to actually quit the job and move on to better opportunities. It may sound irrational but it holds true for many people. Candidates are promised adequate training sessions so that they can address their shortcomings, hone their skills and understand the project and organizational processes better. If this aspect is missing it won’t be too long when they start feeling out of place, dissatisfied and eventually move.

– Recognizing risks

There are several signs left can indicate an unhappy employee such as unachieved KPIs, low attendance etc. Web based HRMS software will show such red flags through data and analysis. Identifying such risks and forestalling it will work in the favor of companies. Taking action before it completely disgruntles employees will prevent from many of them of even thinking about quitting. Preempting such strikes is advised.

You will be faced with certain scenarios where it becomes absolutely necessary for you to let go of some employees if they are not matching up to the required standards. Even though it equates to a loss it proves beneficial in the long run. Look at the big picture and take the right steps. Following that, the best HR softwares in India can be employed to get the desired results. Keeping turnover low can be challenging at times, but nothing that your organization cannot handle.

How HRMS Softwares can help to Keep the expenses low?

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By HR-One Team
June 30, 2015

HR department is not just responsible for hiring the best of the best, but they also have to undertake the responsibility of ensuring their morale is kept high. Paint a picture where you the go to the market, spend hours to find the perfect couch for your home but once you bring it home you cover it up, put it in a corner and let it rot. At this point you would wonder why on earth would anyone ever do that.

Apply the same analogy in an HR set-up and it might just hold true, with the couch referring to employees.Companies spend a lot of resources sifting through hundreds of candidates, analyzing desirable traits and qualities in potential employees and making sure that they hire the very best of the lot. However as time passes, if the HR team doesn’t focus on keeping the morale of the same employees up, their work would slowly start showing hints of decay. At that stage, employees just exist within the organizational set-up without doing measurable work and ‘rot’ their skills and talents in a way. With the help of HRMS software in India, this can be prevented. How? Read on to find out.

–          By empowering the employees

There was a time when employees had to go personally to the HR professionals or their managers for every small task, like filing necessary papers, updating information, applying for leaves, filing taxes, logging in attendance etc. Constant interruptions for such tasks can affect their work, performance and eventually hits the morale as well. HR software system simplifies these tasks by giving the power to the employees themselves. They can communicate better and directly with the required departments, get the tasks done themselves on a timely basis. Moreover, it reduces errors and speed up the processes. Empowering employees would automatically lift their morale and enhance their performance.

–          By increasing the accountability

Even superheroes take the quote ‘With great power comes great responsibility’ quite seriously. Imagine, how seriously your employees would take it! Making someone accountable for their responsibilities and tasks gives them more control in their hands. Web based HRMS software provides a platform where responsibilities can be assigned, managed, scheduled and supervised. Once this becomes transparent, the ones who don’t take their responsibility can be picked out, and appreciation can be sent to those who work upto the required standards. It leaves little room for errors and lax work. With these factors eliminated, morale of employees will shoot up significantly and they will be happier doing their work.

–          By reducing the ‘waiting’ time

A lot of information and data is passed across an organization on a daily basis. Waiting for some critical information through manual processes will waste crucial time. Searching for data, or trying to retrieve/recreate lost data will cause further delays. Other tasks including checking tax-filing status, information regarding pay scale or bonuses can also be achieved through HRMS software in India. If small trips to HR department can be avoided, it will add up and save employees their time which can be utilized into doing other productive work. This will boost their performance, thus improving their morale resulting in better results overall.

Companies should make conscious effort to make lives a little easier for their employees, in whichever area it’s possible. Even the HR department is freed up of mundane tasks, thus boosting the functionality of an entire department. It is as simple as introducing web based HRMS software into the organization. Increasing the morale helps in reducing turnover as well. If a software solution impacts so many levels of an organization at once, there should be no second-guessing on its value.

How to Boost up the Morale of Employees?

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By HR-One Team
June 28, 2015

HR processes have been the same since decades. Not much has changed with regards to ‘what’ has to be done to complete any task related to employee management, such as uploading/updating required details, managing their leaves etc. However, the approach to ‘how’ has seen tremendous change, the current trends making it more convenient for the employees as well as the HR department.

Imagine the frustration of the HR team who is trying to upload details of hundreds or even thousands of employees, especially when a bunch of new hires join at once. It can be a considered as a waste of precious billable hours that can instead be utilized for developing HR strategies, designing training programs, budget control etc. Next, imagine the annoyance that employees face when they have applied for procession of pay-slips, reimbursements or leaves and there are unavoidable delays from the HR side. HR software’s in India succeeded in addressing such situation by implementing Employee Self Service (ESS) in their HR management solutions.

ESS has helped in simplifying many HR processes and empowers employees and the management team with practical solutions. Employees, while adhering to company policies and other regulations, can execute different HR tasks. Some other benefits include the following:

–          Unparalleled accessibility

Web based HRMS software allows employees to access required information from anywhere, at any time. They can log in to their accounts to update certain information, view notifications, download newsletters, track their payroll data and keep their timesheet updated. It promotes mobility, which is becoming a norm in almost every business. So, even when the employees are on the go, on a business trip or working from home, they will never miss out on keeping their details and important HR processes up to date.

–          Relieve HR from mundane administrative workload

Employees may need to update their contact details, address or bank details. They inform the HR and put in a request for the same. Multiply this by dozens as the HR team can receive multiple requests on any given day. Before one knows, the only work achieved by the HR team at the end of the day will be updating those details as they watch other important work getting piled up, smiling smugly at them. It will be a wasted effort if details get mixed up or have been filled up inaccurately. An ESS portal handles this by transferring the responsibility from the HR team to employees themselves. This greatly reduces HR’s administrative workload and higher level of accuracy is maintained when the staff manages personal details themselves.

–          Highly cost-efficient

The most obvious way to tackle the excess workload is by hiring more number of people. If the administrative work is divided amongst many, then the work might get done quickly thus allowing the team on focus on other important things. ESS module of any web based HRMS software not only allows accurate execution of such tasks but also eliminates the need to hiring extra people to execute the same things. The same amount on money can be spent suitably on better and more important purposes.

–          Reduces paper trail significantly

Encouraging a green environment and sustainability is a must for any organization. If a solution reduces paper trail in any way, it goes without saying that it would be a good idea to adopt it immediately. Since every bit of information is filled and stored online, it eliminates chances of lost memos, pay-slips or any physical damage. If absolutely required, employees can print a statement from the ESS system, but even then the overall carbon footprint left by the company would be minimal.

The advent of technology has enabled the system to be easily integrated with smart-phones and other mobile devices. This has further helped in enhancing the user experience. HR software’s in India support this module and many organizations have greatly benefited from it. If you haven’t already, now might be the right time to do it. Be rest assured that your employees and HR team will (silently) thank you!

4 benefits of Employee Self Service!

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By HR-One Team
June 25, 2015

No matter how much you avoid, your employees will quit at some point. It may be just months after their joining or the exit may come after decades. There will be a handful that will stick throughout their career, but quitting is an inevitable thing in any organization. Employees may leave for better opportunities but when a staff member quits it brings in a whole lot on the organization’s plate to handle.

They have to quickly find a replacement, start the hiring process which is followed by on-boarding and training – the usual drill. A person who is considering quitting will start leaving some signs as his exit comes nearer. By identifying those signs and predicting such scenarios, companies can circumvent staffing issues and abrupt halt to work. Another advantage of recognizing such signs is that management can have a personal meeting with such employees, understand why they are considering leaving, and address those issues to prevent them from quitting. This will give a chance for companies to retain their best employees. HR management software system

Web based HRMS software can lend a hand in the same. So, what are the signs to look out for? Read on to find out.

–          Coming late and leaving early

Spending less time in office is one of the biggest indicators that an employee is thinking of quitting. Coming in late or leaving the office early, or stepping outside office for few hours every now and then indicates a lack of interest. They might even be going for interviews in other companies. If such irregularity is observed, managers should try to talk to them to understand the reason. They may indirectly ask them if it’s because of some unavoidable personal issue, some hobby classes they have joined etc. If employees try to dodge the question, it should be considered as a warning sign. Managers can use HR management software system to monitor the time sheets if required. Since time-logs won’t lie, managers can find out if an employee has been more time outside office during working hours.

–          Degradation in the quality of work

If an extremely competent employee starts producing mediocre work, it may again indicate a lack of interest or some other intangible issue. If it’s the latter, talking empathically with employees usually helps. If stress or pressing deadlines are the reason of sloppy work, then appropriate measures should be taken to help him deal with such conditions. One bad day should be excused, and some flexibility should be given so that the employee has time to deal with it and start working better. However, if such reasons are absent, then it is a clear lack of interest or because he doesn’t feel obliged to work as hard since he is about the leave the company.

–          Sudden rise in complaining or a lax attitude

This is a tricky thing to monitor. There will be some employees who complain unnecessarily, all the time. So, managers tend to ignore the petty complaints of such employees and move on to better things. However, if suddenly they stop complaining or display a lax attitude, it is a sign that probably they found a better opportunity and would be quitting soon. On the other hand, if a generally positive employee starts complaining a lot, red flags should go up. There is something bothering him and if it continues, it might compel the employee to quit. HR management software system allows employees to leave concerns, queries, feedback and complaints for their managers to access. Managers should not ignore those comments as they might give them a clue.

These are just some of the obvious signs. There will be more if the management looks closely. Once a company identifies all such signs, they can start the hiring process sooner. Either they can re-group the existing staff to fill up the vacancies or start interviewing new candidates who will be suitable for the required position.Nevertheless, commencing necessary procedures prematurely would ensure that the business runs smoothly, without any road-bumps caused due to the lack of staff. Take the assistance of web based HRMS software for accurate data and act upon it before it too late.

Secret Signs Indicating That an Employee May Resign!

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By HR-One Team