Companies go through several stages to finally hire the candidates they deem best. During the hiring stage, HR not only looks for qualifications and capabilities but also for those who would want to grow with the company. Candidates who quit within a few weeks of joining are the biggest hiring nightmare. Most candidates make an impulsive decision to take up the joining offer without considering the scope of the opportunity for them.
The reasons why employees quit can be different. Some may not be satisfied with the job description, some do not fit in well with the existing work culture and some may not receive the training they needed to perform the job well. All such factors contribute to low morale and low job satisfaction. With the help of web based HRMS software, these issues can be tackled. Let us see how.
- Put out a realistic job profile
In the past, companies would put an ad in a newspaper listing out the vacancies. Due to space constraints and limited funds, the description of roles and responsibilities would be ambiguously discussed. Without understanding the actual scope of job position, candidates turned up in high numbers. Eventually they would fall short in capabilities or learn that they got hired for a position they did not want, resulting in low performance. HRMS eliminates this issue by providing a platform where accurate, well-detailed job description could be provided. Once candidates get a clear picture of the job profile, they would apply accordingly and the attrition rate would slide. It is important for candidates to make an informed decision and this solution contributes for the same.
- Giving a proper orientation
Once the new hires join, the proceeding events should be smooth for them as well as the company. An apt and well-designed orientation program would help in doing the same. The tasks maybe as simple as submitting necessary documents, assigning a work-station to the new employee or understanding the goals and mission of a project they are assigned to. Manually performing either one of the tasks would slow down the pace of the entire process. Taking help of web based HRMS software would speed it up significantly, eliminate any cause of confusion and manual errors. Moreover, it would send reminders to candidates if any orientation steps have been skipped, if submissions of documents are overdue or send important notifications immediately. Once orientation happens smoothly, the succeeding steps become much simpler.
- Planning and organization training plan
HR department has always maintained that they would prefer enthusiastic and positive people with less experience rather than having qualified individuals lacking interpersonal skills, poor attitude and lackluster personalities. If proper training is provided to the former, they have the potential to work extremely well, whereas nothing much can be done to make changes to the personalities and attitude of the latter which could eventually harm the overall performance. Since proper training can make a drastic difference, adequate time should be spent on planning and organizing training plans. A good HR software in India assists with creating training plans that would enrich the new hires and address the skill-gaps to perform better. Communicating these plans also become very easy through HRMS solution.
- Constant evaluation of performance
Evaluation involves monitoring the performance, giving suggestions and listening to queries and concerns of new employees. Manually keeping a check can get tedious and mundane, resulting in managers to push this task to ‘some other day’, delaying it indefinitely. With HRMS in place, all the above mentioned tasks become much simpler and can be done on the same platform. With constant evaluation, the performance graph of new hires’ can be examined and appropriate steps can be taken to address any limitations.
Taking small steps go a long way in helping candidates quickly adapt to a new working environment. Managers should take personal interest and put in efforts to welcome the new hires. Software solution would assist in the same but if concerned team-members do not put in the additional effort, then no HR software in India would be able to do justice to the hiring system, in spite of being the best in the market. Companies should understand the solution well and milk its advantages and maximize its functionalities.