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Managing HR Operations with Spreadsheets: Is there a Better Way?

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Whether you are in a retail, pharma, oil and gas, mall management, education, food and beverages or any other industry; tracking employee time, allocating vacation, extracting personal records and maintaining statutory compliances through spreadsheets could be a major challenge for your HR department. And, while spreadsheets can be useful in some areas of business, using it for calculating manual hours, payroll, admin and HR functions can invite unwanted headaches for HR leaders.

Therefore, one of the best investments an organization can make is to deploy a cloud based HRMS software solution that can help with better agile workplace planning, overall employee satisfaction and workplace productivity.

So, let’s explore what would this new world of HR management look like? Imagine this-

●    Staying focused on your goals instead of minor things, confusion and hassles
●    Less paperwork and more accurate records
●    Staying compliant
●    Reports that help you understand your employees and make smarter hiring decisions
●    Reduce the time, effort and headcount associated with administering benefits programs
●    Software for you and your employees that are a joy to use

All these benefits can be framed into reality when you own a robust HRMS software solution like HR-One. And, here’s a breakdown of some of the benefits of HRMS that you may want to know about.

Streamlined payroll process
Streamline your payroll processes and manage it efficiently without any additional investment on infrastructure. Being easy to navigate, HRMS helps employers reduce human intervention and enrich the employee experience seamlessly. Further, there is a vast reduction in time, efforts and money spent on payroll administration. Now, it’s easy to gauge why HR managers prefer HRMS over spreadsheets.

Employee Self Service
Employee Self Service (ESS) a module in HRMS provides employees with complete access to their records and payroll details. It allows easy access to administrative tasks like applying a leave, reviewing timesheet, downloading salary slips, requesting compensatory off and submitting reimbursement slips. This helps management to avoid cost and efforts related to manual data input, updating and maintaining records.

Analytics and Reporting
HRMS provides HR and finance executives consistent and integrated insights into payroll, employee data and attrition trend. This helps organization analyze attrition rates, and take specific actions to mitigate the ratio of attrition and other employees related issues.

Leave Management System
HRMS is designed to scale easily from SMEs to large enterprises. By automating your leave approval process, you can curtail unexcused absences and HR overheads. Further, this module gives a comprehensive view related to time leaves and avoid any instances of confusion and conflict.

Time and Attendance
Time and attendance module in HRMS helps track time and attendance of every employee. HR-One HRMS can be easily integrated with leading biometric solutions for scanning and recording employees’ in-time and out-time. It also helps to manage shifts, vacations, and leave. On the contrary, with spreadsheets managing time and attendance on remote employees, part-time and full-time employees was a hassle.

Is your organization still relying on managing HR data with spreadsheets? Then, it’s time for a change and switch it over to a robust, scalable and enterprise-ready cloud based HRMS. The world has moved to the cloud, so should your payroll, finance, admin and customer care processes should too.

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