Appraisal period is one of the most anticipated and anxious phases for any company. For employees, it is the time when they get rewarded for their work through either a salary hike or a promotion, for the managers it is the time when they need to evaluate their teams accurately. Appraisals instill accountability and discipline in some sense. Though it is an important step in maintaining the overall efficiency and performance of the company, it is not an easy phase.
The managers need to assess the performance of their teams for the entire year. They should consider all the positives, keep a track of any negatives if there are any and give the appropriate appraisal to the right candidates. There may be more than two candidates who could be eligible for a promotion, it gets extremely crucial that the manager takes in account every tiny aspect of their work and promotes the more deserving candidate. Imagine keeping a track of a lot of employees and their work files of a year. There may be cases of files getting lost or someone can make the mistake of assigning a different grade to an employee who did not deserve it. Appraisals can be stressful and can be prone of unwanted and unexpected mistakes. HR-One’s HRMS ensures that this does not happen.
Importance of Appraisal and HRMS
An appraisal helps in the growth and progress of both the employees and the organization. Employee morale is boosted during appraisal and their performance can be measured accurately. It is not easy to evaluate a number of employees in a short period of time but it is possible to ease up the process of appraisals significantly with the help of best recruitment management software in India. Let us see how HRMS helps an organization in one of the most important steps.
- It helps the manager in tracking performance accurately: There are certain guidelines and goals that are set for each employee. Some employees fall short, some accomplish their targets and some exceed the expectations. For those who accomplish and exceed their targets, they should be compensated accordingly. Likewise, appropriate action should be taken for those who fail. It is not possible for the managers to overlook all these details at every point of time. Thus, HRMS is employed to assist the managers. The performance automatically gets documented which the manager can use during the evaluations. The automated process measures the performance of individual employees but also notifies the manager when someone over-exceeds the set goals.
- HRMS ensures that the employees awarded fairly: In the past there have been cases and accusations of favoritism and similar practices. There was no way one could verify such accusations but now, the scenario has changed for the better. HRMS, the best recruitment management software in India, is an objective program which doesn’t understand the concept of favoritism and other practices. It measures and documents every task as performed by the employee that needs to be considered during the appraisal. There won’t be any cases of the manager overlooking that or missing out if the employee slacked in certain aspects. Thus, the employees can be assured of being rewarded fairly for their work and not just because someone has gone extra miles to butter the manager to score that promotion. This ensures that appraisals are transparent and extremely fair.
- Managing strengths and weaknesses: Every employee has his own share of strengths and weaknesses. The manager needs to assure that their teams’ strengths are honed further and appropriate measures are taken to work on the weaknesses. Keeping an eye everyone’s strengths and weaknesses can get quite taxing. HR-One’s HRMS can automate this and can track the performance of any employee in an efficient manner. It monitors their strengths and weaknesses and sends the reports to the manager who can consider the same during the appraisal process. They can design training programs to help people overcome their weaknesses. So, appraisals are also responsible for training schedules of the employees in a way.
HRMS also provides a platform for giving and receiving feedback. The managers can give objective feedback through HRMS to his/her team at regular intervals. There won’t be any cases of disparity or ambiguity since HRMS records and maintains everything. So, the appraisal gradings can be justified through the feedbacks and other comments.