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Benefits of Making Employee On-Boarding Paperless

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This is the first day of a new hire and is all excited to be assigned to a new project and meeting new colleagues. But, instead of getting a new project or an introduction with the team, the HR hands a pile of papers (legal and company onboarding forms) that needs to be completed prior to join a team. All his excitement goes out of the window.

It is very important to have a quality onboarding when you join the company and one should not undervalue the onboarding process. It is also essential for the companies to realize that how they can implement a paperless onboarding process to save time of all the stakeholders.

If a company adopts a paperless new hire and onboarding system, they can enjoy the following benefits.

Faster and more efficient way to handle data

Mostly new hires are eager to meet the team at the earliest and focus on their work. They are not keen in spending the time in filling up the endless pile of papers that often requires filling the same information over and over. Online filling of information takes much lesser time than manual filling.

If HR can handle all this paperwork in the cloud or in the HRMS software, then the new hires can complete the paperwork at their own convenient time. This way their initial days can be spent doing what they have been hired to do.

Thoroughly compatible with the HR data

When a new hire joins a team, the HR department needs to keep track of so many details. If a company is using a good paperless onboarding system, then there is no need to send reminders to the new hire. The system will provide alerts and reminders to both the new hire and the hiring manager to ensure that all the required information has been checked in to the system.

With advanced techniques, like digital signatures and secured cloud-based data storage, all the employee information will be stored in the secured location and will be in full compliance of the HR policies.


The days when the HR manager has to personally sit with the new hire to get all the documentation work done is over! On the other hand, now the new hires can complete all necessary paperwork remotely, as per their convenience, and can enjoy the new work fully.

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