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Recruitment Management Software

Never Miss A Good Hire Again With Recruitment Management Software

Technology has permeated every facet of the organization bringing a host of benefits that were unimaginable just a few years ago. Just in the case of HR, HRMS plays a critical role in streamlining talent acquisition and bringing down the related costs and hassles. In a highly-competitive environment, there is great need to hire the best talent, making it a necessity for organizations to adopt systems and processes that help them get ahead of the competition. Here is a look at some of the benefits recruiters stand to enjoy from adopting an HRMS.

Make a head-to-head comparison

It is easy to hire a resource only to realize down the line that you let better talent slip through your fingers. Such a scenario is all too common for organizations that use legacy solutions in tracking applicants. An HRMS automates the process of narrowing down your options based on parameters such as qualifications, training, experience, and other parameters. It also classifies the applicants based on the position being applied for making it easy for you to conduct a head-to-head comparison.

Eliminate Paperwork and Repetitive Tasks

Legacy HR solutions are characterized by a high amount of paperwork owing to the sheer amount of information and compliance requirements. An HRMS enhances efficiency in tracking applicants, approvals, forms and other HR functions. This helps improve productivity allowing you to up your game when it comes to hiring the best talent.

Easy Collaboration Saves time and hassle  

Assessing an applicant and making the final call on whether or not to hire a candidate may involve different people in the organization. An HRMS makes collaboration easy by allowing various stakeholders and managers to access applicant files and information, as well as give their input on the way forward. Such a streamlined process saves time, allowing you to identify and scoop the best talent in the shortest possible time.

Quick Updates

Another distinct benefit of HRMS that places your organization ahead is to maintain up-to-date information on job orders and applicants. It is a common knowledge that the quality of actionable information available to any professional has a direct impact on the results. An up-to-date database improves the quality of decisions and outcomes of your recruitment team.

Make the Move Today!

If you are looking for an HRMS there are a lot of elements that you need to consider to arrive at the best choice from the multiple options available in the market. Go for a reputable provider that gives you a proven cloud-based solution. Go for one suite that gives all the tools you need in HR functions such as payroll, interviews, hiring, talent onboarding, and recruitment management. It pays not just to be an early bird, but also have a 360-degree view of the playfield.

HR Trends

HR Trends to Watch Out in the Pharma Industry

As the Pharma industry evolves from relying on manual methods to advanced methods, here are the few emerging HR trends that are bound to increase. With a great advancement in the Pharma space, keeping pace with the needs of skilled manpower has never been greater. That’s why it is imperative to keep a track of the emerging trends in the Pharma industry.

Hiring made easy with HRMS software

The benefits of implementing HRMS software cannot be overstated. HRMS helps to reduce human intervention and speed hiring activities like sourcing resumes, selecting more relevant candidates, or even helps in onboarding and following up interviews and so much more. Thus, making the recruitment process incredibly faster and more efficient.

Rise of Robotics

The possibility of greater involvement of robotics in any industry cannot be emphasized enough. With robotics, Pharma leaders can eliminate redundant processes to achieve process efficiency.  However, its implication won’t hamper anyone’s jobs, rather it is to make the work easier and complement the business. This increase in robotics will surely give a surge to valuable skill sets of engineers who can get the smart work done by machinery and robotics considering the quality parameters.

Focus on Employee Branding

With the change in the industry dynamics, it’s becoming absolutely essential to maintain the brand repertoire. Employer branding and instilling a great work culture for employees have become crucial in a contemporary setting. In this context, fostering a great work environment by integrating the core elements of culture, engagement and performance management will be the key to attract the best talent. By implementing HRMS in your Pharma business, you can get one step closer to employer branding.

Emergence of Big Data and Analytics

More and more companies are realizing the power of HRMS when combined with business intelligence tool. Measuring metrics such as sales forecasting, inventory analysis, profit and loss analysis, quality analysis and 360 degree view of Pharma business will become easier with the help of analytics. The insights generated from the data will help companies gain an accurate understanding of the competitive market and how the business can serve their customers better.

Majority of companies ranked their ability to report, plan and analyze data more swiftly and conveniently after implementing a business intelligence suite with HRMS.

All the above trends point out the need for a holistic balance at the Pharma workplace. With these emerging trends knocking at the door, HR people will need to adjust their workplace and alter their ways to adapt to these changes.  The Pharma industry is full of new advancements and this industry embodies changes like no other industry. This makes it absolutely essential in the Pharma industry to accommodate changes and adjust it as per the changing business requirements.

HRMS Software

Navigate through complexity to manage hundreds of records with HRMS

One of the major challenges HR members has to deal with is to edit and update the huge volume of data entry to be completed in a short period of time. Typically, the HR team has to spend considerable amount of time and efforts in creating and maintaining various employees specific records such as date of joining, onboarding, retire, promote,  transfer, terminate, maintain address, blood group, qualifications, maintain work experiences, salary increments, personal data updates and profile data updates.

It’s true that the traditional role of HR manager is now looked upon as a revenue enhancer and this means a drastic shift in the role of HR manager to think and act strategically and build the foundation of growing organization. This shift is well accommodated and became a key enabler for the success of HRMS implementations.

Let’s quickly find out how HR leaders can make the decision wisely and drive the maximum value out of the HRMS implementation.

Trigger multiple actions with ease

Often, onboarding seems really tough and critical that involves the signing of many forms, induction formalities, signing contracts, IT system allocations, training and all the other basic functions that is really intensive. With automation, you can trigger multiple actions. For instance, with HRMS you can raise a request to IT team to issue laptop, pen drive or fix the issue.

Safely Record Employees Data

When you invest in an HRMS software, you need not have to manage multiple, paper based copies of documents. You can incredibly reduce associated costs and process delays as you safely store and maintain employee data. With HRMS, manual errors are greatly reduced and you are able to retrieve personal information of any employee incredibly faster thereby reduces the chances of data loss and potential delays.

Automate Leave Requests

When employees apply leaves for maternity, casual sick leaves, floating leaves or for any other reason, it becomes difficult for HR team to process the request and approve them on time. When you automate HR process, employees can secure leaves faster and HR team can update their leave records accordingly.  A streamlined process helps talent leaders to manage, track and keep a close tab on leaves more efficiently.

It’s easy to gauge why HRMS can greatly improve the efficiency of HR departments as well as the entire organization. From training resources, attracting talent, reimbursing expenses, allocating assets, managing tickets and hiring the best candidates to maintaining compliance, HRMS maintains ocean of data effortlessly.

HRMS Software

Should you focus on user experience in HRMS?

We all know how important is User experience (UX) interfaces for a great look and feel of user screens. However, the user experience is not just confined to it. User-friendly, intuitive functionality, welcoming and aesthetic design and screen layouts are key design elements. However, driving up user satisfaction, user adoption relies on more than pretty visuals. This is in the best interest of an organization to bring the best  technological solution to the workplace which is not only user-friendly but caters to the entire needs of users driving maximum user adoption, compute ROI and other measurable benefits.

In today’s high-paced environment, where an employee interacts with screen more often than any other person in detail, HR leaders are emphasizing more on the kind of experience they deliver with HRMS software. UX doesn’t necessarily means pleasing users with great designs and look and feel of screens.  It means applying the best practices and taking care of every possible aspect to make job relatively easy, faster driving engagement and productivity. Hence, identification of the following three components of the UX is extremely crucial for the technology-savvy workforce surrounded by mobile phones, GPS devices, gadgets and social media tools.

Are the needs of an employee met?

The user experience (UX) interfaces has to be designed considering the needs of users. It is evident that if the feature is not useful to an employee, no matter how beautifully it is designed it will solve no purpose.

For example, for a workforce who travels often, geolocation feature would be highly beneficial. If the mobile functionality is designed in such a manner that a field employee is unable to log its attendance from the location, then the system if not meeting its end-objective for which it has been designed.

Have you been overdoing design element?

Usability is always better than being impressive. Fancy visuals, bold colors and images can obscure buttons, links and fields and may divert attention. To keep the interest of the users intact, it is in always best interest to trim away unnecessary links or button which is obscuring attention. Clean and simple design that reflects your branding is the core objective that needs to be taken care of.

Will employee use this product?

Even though your website has the elements of value and usability, there can be issues regarding the adaptability. The solution should be compelling enough for the users so that they are eager to use it.  Good design, relevant content with easy access and hassle-free working are few prerequisites to drive user adoption. An organization might invest into best HR software in India but fail to bring its employees onboard due to lack of these essentials.

In light of the above discussion, it is imperative for HR to understand the importance of user experience (UX) as it should be key considerations in selection and deployment of HRMS solutions.

HRMS Software Implementation

A Strong Case for Implementing an HRMS in Your Organisation

In most cases, selecting HR software can be a complex task since it is critical to lay your hands on the best HRMS software in India. Nonetheless, selecting the right solution is the greatest contribution to improve a company’s position in the marketplace and to elevate the role of human resources to a position of strategic partner in the company. Information is power, and the right solution will give access to much-needed information.

In order to set the stage for an integrated HR solution, it’s important to first define the need for such a solution. We have defined a set of parameters that will help build a strong case for investing in such a software. Read on to see if any of the questions ring a bell.

    1. Are you looking for ways to better align individual performance to business goals?
    2. Are you facing complexity in managing travel related requests?
    3. Have you been facing tough time to process monthly salaries on time with accuracy?
    4. Do you wish a magic wand that can automate and speed up your recruitment process?
    5. Are you facing tough time in sifting through the information what you need, the moment you need it?
    6. Are you facing hurdles in keeping a record of every hardware and software assets?

 

If your answer is YES to most of these questions, then investment in HR software is probably well-justified and an important part of your HR strategy. This is because the HRMS software will help enable your plans efficiently and consistently, and will function as the foundation of a number of initiatives that can have measurable results.

However, before you select any HRMS software, it is imperative to define your company’s goals. Is it to reduce the administrative cost of HR functions or perhaps the goal is to increase employee productivity?

Lastly, create the cost-justification business case to assure that an investment will meet certain payback criteria for the organization, and to compare various investment options to clearly delineate the optimal selection of the highest reward and lowest risk solution.

If you are in the market for a comprehensive HR software and still haven’t made up your mind, consider HR-One – a fully functional solution that can help every aspect of your HR department to function more smoothly.

HR Software in 2018: Key Take-a-Ways To Foster a More Loyal and Engaging workforce

With 2018 almost halfway through, we have seen considerable shifts of trends in the way that HR software is used and the functionality that’s offered. While most savvy companies have already implemented an HRIS, nonetheless, the world of HR software is ever-evolving. One of the key insights that our research uncovered was related to the relationship between employee communications and the employee experience.

With the introduction of HR software, this human-centric industry has evolved in the employee lifecycle to cultivate a loyal and more engaged workforce. Here are four HR technology trends that are changing human resources practices for the better.

Clean Employee Portals

The key word here is ‘clean’. Today’s employee portals offer a friendly user interface. The general consensus within the industry is that employee portals are an excellent digital HR tool that can greatly improve the employee experience and increase engagement. They provide a go-to place for nearly anything an employee may need. This includes accessing forms, applying for leave, view handbooks, review tax forms, check their healthcare plan, make a complaint, ask a question and a lot more. Additionally, with continuous performance management becoming a big HR trend, employees could also see the results of their performance reviews.

Increased Automation

Automating repetitive HR tasks like benefits announcements, and more importantly on-boarding is absolutely critical. It’s probably why there is a general trend that is moving in that direction. 2018 may introduce us to more advanced HR software automation, reducing the dependency of employee communication to one or two people. This will invariably result in the reduction in human error or miscommunication.

Understanding Hierarchical Structure

Understanding hierarchical structures is easier said than done. It is not easy to align groups, grapple with politics, communicate in a way people can hear and more. Many departments think others don’t work as hard. Many executives think employees don’t appreciate what they have. Many individuals think they are “the one” that makes it all happen.

Human resources software makes it easily visible for employees to see information about their colleagues and pin responsibility where it’s due. The integrated systems facilitate cross-departmental collaboration and ensure that the work gets done.

Continuous Feedback

Feedback is important to every generation and is critical for clear communication, but the need for constant feedback is associated with today’s Millennials. With annual performance reviews not built for this generation, the emphasis now is on “continuous feedback” systems. With real-time feedback and self-service options becoming critical to providing employee engagement within your organisation. The right HR software can handle everything from on-boarding to talent management to succession planning, which will ultimately benefit employee performance, and it can do all this seamlessly.

Final Thoughts

2018 has been an interesting year with considerable advances in affordable HR software, especially when it comes to communication and employee engagement. While these are the newest ways in which we can expect to see HR software further develop, it is quite likely that more options will be introduced as the year goes on.

Expense Management Software

Few Telltale Symptoms Your Organization Needs an Expense Management Software

Managing your expenses is somewhere close to half of the battle in running a successful business. When you or your team members are on the road – or even just down at the local coffee shop – losing track of your expenses is very much easy. The need of the hour is a fully integrated system that handles everyday expenses effortlessly.  So, if your organisation happens to be suffering from one or more symptoms, it might be time to consider a different approach and consider buying an expense management software.

  1. Your monthly closing process leaves you frustrated or confused

There is always a scramble to track down outstanding charges, and you have no idea what else might be out there. Colleagues routinely surprise you with expense reports that are six months old or more, not realising that if you go more than a quarter out and the expenses are material enough, it requires some restatement of financials. Having to make those last minute adjustments just put the finance department further behind in the current quarter.

  1. Employees are still using paper receipts

Does everyone have the nagging feeling that there is still one big receipt lost in a pocket or at the bottom of a bag somewhere? Employees have to calendar time to do their expenses, a process that involves sitting down with their paper pile, and opening up three to four browser windows, one of them being excel. There is a tendency to procrastinate, since everyone has a more pressing business, but that just makes it harder to reconstruct past events.

  1. Employee-finance negotiations are common

Employees often have to make calls on the spot about spending money, without the policy there in front of them. If they go overboard, negotiations ensure. ‘Can I get this money back? If not, why not? If the answer isn’t satisfactory, there is complaining, escalations and then a lot of people get involved.

  1. The Finance team is not aware of the cost savings initiatives

Without good analytics or visibility into data from the previous quarter or year, the finance team comes out with blanket approaches, such as shutting off all non-essential travel. They are forced to take a sledgehammer approach to a problem that requires careful consideration.

Is your organisation suffering from one or more of these pain points? Well if your answer is yes, then it is time to consider an Expense Management Software. How you manage expenses has a huge impact on your organization. If you are worried about costs, remember that automated systems quickly pay for themselves with the time you save. For more information on Expense Management Software, checkout HR One.

Attendance Management System

Efficiently Track Employee Absences with Attendance Management Systems

Employee absenteeism is a significant problem for most organizations. In 2017, the Department of Labour (DOL) estimated that 5 percent of an employer’s workforce is absent on any given day. The high price of absenteeism affects organisations even more when lost productivity, morale and temporary labour costs are considered. This makes management and maintenance of employee time and attendance records crucial to an organization. An inefficient and poorly executed attendance management system can become a bottleneck for organisational productivity.

Traditional, manual attendance systems that were tasked with manual data entry are inefficient and prone to errors, they also add significantly to the employee workload. All this has changed with the modern attendance system that automates major processes and saves your organization time and money. Let’s look at some significant factors that make the modern attendance system a must have for your organisation.

Automatic Shift Management

Your organisation can easily create and manage shifts of employees. It gives you the functionality to assign separate shifts for different employees based on departments, employee types, and multiple office locations. In addition, each employee can decide how much time they want to spend at work and at what part of the day. This can improve employee morale drastically and result in higher productivity; especially if your organization has employees who are parents or students.

Keep track of working hours

Most HR management software comes equipped with Timesheet Management System which offers complete Timesheet capabilities required for keeping track of project hours and out of office instance. Moreover, it gives complete freedom for employees to apply for leaves or work from home from the software interface.

Flexibility to work from home

Addressing the concerns of growing absenteeism, organisations today give their employees an option to work from home, if and when the need arises. This is especially significant if you consider the nature of work and modern-day connected work environments. This may also be true for employees working out of remote locations. The integrated HR software, allows your employees to easily log attendance from any location.

Seamless integrations with biometric

The biometric device can be seamlessly integrated with the online cloud based attendance system which will give organisation real-time information about employee clock in and out times.

Keeping track of accurate, well-organized records of employee attendance data is important for the accurate evaluation of their performance. This will not only see that the company is getting the most out of each and every employee, but also help make accurate decisions in rewarding deserving employees. For companies looking to keep up with the times and migrate to a modern attendance system, the best news is that can be easily integrated with existing IT systems. Check out HR One which gives you the power of accurate employee attendance.

Travel Management Software

Corporate Travel Made Easy with a Travel Management Software

In such a fast-paced and ever-changing industry, how can companies of all sizes ensure they are finding the best balance of travel value and cost savings? A good travel management software (TMS) helps an organisation realise cost savings, all the while optimizing value, safety and efficiency. The software enables users to plan and record travel expenses. However, this is just the tip of the iceberg; the benefits of a Travel Management Software go much deeper. Companies can use the software to simplify purchasing decisions and centralize records of their employees’ travel expenses. Accountants and managers will receive reports and reimburse employees for major travel expenses borne.

This article looks to evaluate the benefits of a Travel Management Software for a business, with profound impact on all parties involved:

Major Savings by Your Side

The biggest advantage of a TMS is the biggest saving benefits. However, many businesses miss out on valuable savings owing to one reason or another. A robust and enterprise-ready software can make a huge difference to the bottom line.  The software that can reflect negotiated rates and ensure businesses get the most from their journey improves the travel experience and allows travellers to get their desired outcomes.

Communication itinerary changes, travel approvals instantly

Modern business travel runs on communication. Communicating with airlines, accommodation providers, clients, and most importantly accountants and managers. A travel management platform keeps all of these details in one place, streamlining the process and giving valuable time back to the traveller. Travel partners equipped with effective management software can communicate itinerary changes, approvals, security information and general correspondence quickly and efficiently to the corporate traveller. This allows them to concentrate on the reason for their trip and leave the rest.

Well Defined Travel Policies

Users get to see the most updated travel policies documented in the system which state vital information like maximum claim limits according to their role in the organisation and also specify whether it is a domestic or international stay. In addition, users can also state their preferred locations, hotels and other preferences according to the various plans laid out. All this can be done conveniently without any hassle.

In addition, the travel software simplifies the analysis and reporting of an internal travel policy, visualising areas of opportunity with speed and accuracy and giving peace of mind that the user has the very best service and deal at the end of the day.

The next time you are in the market for a full featured Travel Management Software, ensure that you keep these points in mind and have your bases covered. For more on corporate travel solutions, check out HR-One travel management software that saves you time and give you the best bang for the buck.

Payroll Management Software

The Top 5 Reasons Your Business Need Payroll Software

Whether you are a decision maker, or if you want to convince your boss or peers as of why they need a payroll management software to make things better in the organization, you should definitely go ahead and read this article.

Payroll management software helps you configure salary structure, automate payroll inputs, manage statutory compliance and full and final settlements with ease. You can enjoy peace of mind with increased security of sensitive employee data while saving on costs, driving efficiency and ensuring employee satisfaction.

Following are the top five reasons why your organization shouldn’t be procrastinating on an automated payroll.

#1 Save hundred of hours

Keeping costs at a minimum makes great business sense. That’s the reason why businesses hire the best minds to get the job done. Payroll software will definitely save hundreds of hours for your business and get the job done with minimum resources. All that translates into savings that positively impacts the bottom line.

#2 Better Compliance

With payroll software, it’s easy to implement tax updates and policy changes at one go. It not only saves you time but a lot of compliance headaches. If you don’t want to be on the wrong side of the law, payroll software is definitely your friend.

#3 Easy Salary Structure and Payslip Creation

Creating salary structure and generating payslips is fast and easy with payroll management software. It’s also easier and faster to revise or update changes.

#4 Added Security

Obviously, it is tough to secure sensitive employee information when it’s lying on a stack of physical files or scattered at different places on the company server. With payroll software, you can ensure peace of mind with added security.

#5 Easy Forecasting & Reporting

Payroll software allows you to instantly view, control and report payroll expenses. You have all the financial data at your disposal to chart a graph or create forecast data for your management to make financial decisions.

If you feel that all the above benefits of payroll management software are good enough for your organization, then HR-One is a wise choice. It is highly recommended by experts because of its integrated, customizable and scalable payroll module.

What Can You Do With HR-One Payroll Module?

HR-One offers a feature rich and innovative payroll processing and management system. Some of its major features include:

  • Salary structure configuration: You can define and create salary structures with all its components as mandated by your organization in minutes.
  • Payroll automation: You can easily integrate payroll with leave and attendance module for tracking real-time attendance and accurately calculate pay days.
  • Calculate overtime with ease: HR-One makes payroll processing quick and simple by cutting down queries related to overtime calculations and pay.
  • Prepare bank advice: You can instantly generate bank advice reports from HR-One to ensure error-free and fast salary processing for your employees.
  • Rich Reporting: Generate real-time visual reports and insights to drive smart financial decisions.

 

Do you know that the days of manual payroll systems are over? Whether you have five employees or five thousand, payroll management software saves you a lot of money, time and headache. Let us be your partner of choice and streamline all your payroll processes with ease.