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5 Best Reasons to Automate Your HR Functions in 2018

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2018 is almost here and we’re pretty excited about this year as well. All set to embrace 2018 with new hopes and aspirations we hope to make our life easier by digitally empowering our organization, especially the most critical, sensitive and pillar of any organization- the HR team.

However, HR department has changed dramatically in recent years as behind every successful business is an effective Human Resource department. They ensure your strategic goals are met by engaging your company’s most valuable asset – your People! The HR staff is largely focused on on day-to-day responsibilities such as hiring the right candidate, managing employee details,  employee benefits and much much more. So, If you run a small or medium sized business, the use of an HR software to automate all these activities might seem expensive. In reality, it’s not at all expensive and time-consuming rather automating your HR functions can help you save your critical time and effort.

As we look forward to 2018, there are a few key areas we can focus on to automate our HR functions.


Having an automated HR system can give you an unprecedented insight into your recruitment functions. It allows you to plan new positions on a specific budget, monitor filled and open positions, and monitor strict control over the assigned budget and evaluate if it exceeds the said limit. Together with this, you can drill down into areas for improvement and keep a close watch on the standard of your workforce going forward.

Onboarding- First impression counts

Often, onboarding seems more complicated and critical that involves the signing of many forms, induction programs, contracts, orientation, IT system allocations, training and all the other basic functions that is really intensive. With automation, you can structure workflows to trigger multiple actions. For instance, you can automatically send out requests to the admin team to provide necessary stationary. Alternatively, you can raise request to the IT department to issue laptop, ID cards and other valuable assets. This streamlines the flow of onboarding and take away the  unnecessary burden off the shoulder.

Timesheet tracking

Tracking and updating timesheets is a highly-consuming task. Automated timesheets remove the need for manual tracking and reduce the chances of errors, miscalculated hours and the need of close monitoring. Further, it also empowers employees to track their time from any locations, giving them great flexibility to access data the way they want.

Automate Leave Requests

When employees submit leave requests for maternity, casual sick leaves, floating leaves or for any other reason, it becomes difficult for the HR team to process the request and approve them on time. By automating the HR process, employees can secure leaves faster and HR team can update their leave records accordingly. A streamlined process helps HR members to manage, track and keep a close tab on leaves more efficiently.

Safely Record Employees Data

Eliminate the need to manage multiple, paper based copies of documents. Reduce associated costs and process delays as you safely maintain employee data up-to-date. With HRMS, entry of this data becomes effortless and manual errors are substantially reduced. This allows HR personnel to have all employee data on their fingertips and reduces the chances of process delays and data loss.

It’s easy to gauge why HR automation can greatly improve the efficiency of HR departments as well as the entire company. From recruiting and hiring the best candidates to managing leave requests, expense claims, training requests, performance appraisal process to maintaining compliance, it is critical to invest in a robust, scalable and enterprise-ready HRMS software such as HR-One.

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